MCO P1070.12K W CH 1 MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (SHORT TITLE: IRAM)

MCO P1070.12K

MIFD

14 Jul 2000

MARINE CORPS ORDER P1070.12K W/CH 1

From: Commandant of the Marine Corps

To: Distribution List

Subj: MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL

(SHORT TITLE: IRAM)

Encl: (1) Locator Sheet

1. Purpose. This Manual is issued for the guidance and

compliance of all individuals concerned with Marine Corps records

administration. Instructions contained herein do not amend any

provisions of Navy Regulations and Navy Department General

Orders.

2. Cancellation. MCO P1070.12J.

3. Summary of Revision. This Manual contains a substantial

number of changes and must be completely reviewed. Major changes

included in the revision are as follows:

a. Chapter 1 Table 1-4 updated to reflect changes to the

Field Folder (OQR/SRB).

b. Chapter 2 adds general information in the care and

maintenance of the OQR/SRB.

c. Chapter 3 contains specific information concerning the

OQR and removes filing requirements for many documents, standard

pages and standard page entries.

d. Chapter 4 contains specific information concerning the

SRB and removes filing requirements for many documents, standard

pages and standard page entries.

e. Chapter 5 adds the current audit guidance and disposition

of deleted documents and standard pages from the OQR/SRB.

DISTRIBUTION STATEMENT A: Approved for public release;

distribution is unlimited.

DEPARTMENT OF THE NAVY

HEADQUARTERS UNITED STATES MARINE CORPS

2 NAVY ANNEX

WASHINGTON, DC 20380-1775

MCO P1070.12K

14 Jul 2000

f. Chapter 6 adds the current authorized awards and

decorations that are contained in Table 70 as approved by CMC

(MMMA).

4. Recommendations. Recommendations for changes to this Manual

are invited and should be submitted to the CMC (MI) via the

appropriate chain of command.

5. Reserve Applicability

. This Manual is applicable to the

Marine Corps Reserve.

6. Certification

. Reviewed and approved this date.

DISTRIBUTION: PCN 102000430500

Copy to: 7000110 (75)

7000023 (25)

7000099, 114/ (1)

2

««-----------------------------------------------------»»

Date signed: 05/31/2002 MARADMIN Number: 301/02 R 311550Z MAY 02 ZYW

FM CMC WASHINGTON DC//MIFD//

TO MARADMIN

BT

UNCLAS //N01070//

MARADMIN 301/02

MSGID/GENADMIN/CMC WASHINGTON DC/MIFD//

SUBJ/MCO P1070.12K CH 1 MARINE CORPS INDIVIDUAL RECORDS

/ADMINISTRATION MANUAL (SHORT TITLE: IRAM)//

REF/A/MSG/CMC WASHDC MI/171511ZSEP98//

REF/B/MSG/CMC WASHDC MI/231827ZAUG00//

REF/C/DOC/CMC WASHDC MI/14JUL2000//

NARR/REF A IS MARADMIN 023/98 THAT INITIALLY ANNOUNCED THE

REDUCTION OF DOCUMENTS AND ENTRIES IN THE SRB/OQR.

REF B IS MARADMIN 369/99, A SECOND MESSAGE IN THE SERIES THAT

ANNOUNCED THE REDUCTION OF DOCUMENTS AND ENTRIES IN THE SRB/OQR.

REF C IS THE IRAM.

POC/MR. J WELCH/MGT ANALYST, MIFD/-/TEL: DSN 278-9049/TEL: COML

(703) 784-9049/[email protected]/

RMKS/1. SITUATION. THIS MARADMIN DIRECTS REPLACEMENT OF THE

NAVMC 118(12) (SRB PAGE 12) WITH NAVMC 10132 (UNIT PUNISHMENT

BOOK) AND DIRECTS MINOR MODIFICATION TO THE NAVMC 10132. THIS

MARADMIN ELIMINATES THE REQUIREMENT TO COMPLETE ANY FUTURE PAGE

12 (OFFENSES AND PUNISHMENTS (1070) NAVMC 118-12) ENTRIES IN THE

SRB. THE TOTAL FORCE ADMINISTRATION (TFA) LEADERSHIP HAS

IDENTIFIED THE CURRENT METHOD TO RECORD RESULTS OF LEGAL MATTERS

DURING NJP AS REDUNDANT AND IN NEED OF REVISION.

2. MISSION. TO DIRECT THE FOLLOWING CHANGES TO REF C.

A. ON TABLE 1-1, PAGE 1-13, ADD AS THE FIRST ENTRY, "NAVMC

10132 UNIT PUNISHMENT BOOK (5812) (FORM FLOW HQMC/ARDE, APR 2002)

MCO P1070.12 MI,JA".

B. CHANGE PARAGRAPH 2004.2B(3)(F) ON PAGE 2-11 TO READ

"NAVMC 10132, UNIT PUNISHMENT BOOK (5812) IS PREPARED WHEN

REQUIRED."

C. ON TABLE 2-1, NOTE 5, PAGE 2-30, EIGHTH LINE, CHANGE "

(12, 13 AND 13A, IF APPLICABLE)" TO READ "(NAVMC 10132, 13, AND

13A, IF APPLICABLE)".

D. ON PAGE 4-1, CHANGE "OFFENSES AND PUNISHMENT

(NAVMC 118(12))" TO READ "UNIT PUNISHMENT BOOK (5812), NAVMC

10132."

E. IN PARAGRAPH 4001.1, PAGE 4-3, FIFTH LINE, DELETE

"PAGE 12" AND ON THE SIXTH LINE, ADD "NAVMC 10132" BEFORE "PAGES 13".

ON THE 11TH LINE, CHANGE "3, 11, AND 12," TO READ "3 AND 11,".

F. IN TABLE 4-1, PAGE 4-15, COLUMN B FOR RULES 1 THROUGH

4, FIFTH LINE, CHANGE "12" TO READ "NAVMC 10132".

G. IN PARAGRAPH 4007, PAGE 4-58, CHANGE THE TITLE TO READ:

"UNIT PUNISHMENT BOOK (5812) (NAVMC 10132)."

H. ON PAGE 4-58, CHANGE PARAGRAPH 4007.1 TO READ: "NAVMC 10132

IS DESIGNED FOR RECORDING OFFENSES AND PUNISHMENTS, FOR ESTABLISHING

COMMAND JURISDICTION AT TIME OF OFFENSE, AND ACCOUNTING FOR

UNAUTHORIZED ABSENCES (IN EXCESS OF 24 HOURS) AND MARKS OF DESERTION.

UPON IMMEDIATE REENLISTMENT, REPRODUCE ANY NAVMC 10132 AND FORWARD

THE COPY(IES) PER TABLE 4-1, COLUMN B. (SEE PARAGRAPH 4003.3.)."

I. IN PARAGRAPH 4007.2, PAGE 4-58, DELETE THE FIRST SENTENCE;

ON PAGE 4-59, SIXTH LINE, DELETE "ON PAGE 12."; AND CHANGE THE LAST

SENTENCE TO READ: "ENTRIES REGARDING COURTS-MARTIAL ARE NOT

AUTHORIZED."

J. CHANGE PARAGRAPH 4007.2A, PAGE 4-59, TO READ: "SIGNATURES ON

3

THE UNIT PUNISHMENT BOOK WILL BE THAT OF THE COMMANDER OR AS

AUTHORIZED BY PARAGRAPH 3006 OF MCO P5800.16 (LEGADMINMAN)."

K. IN PARAGRAPH 4007.2B, PAGE 4-59, CHANGE TO READ: "ENTRIES ON

THE UNIT PUNISHMENT BOOK ARE SELF EXPLANATORY. PARAGRAPH 3006 OF MCO

P5800.16 (LEGADMINMAN) CONTAINS DETAILED PREPARATION INSTRUCTIONS.

SAMPLE ENTRIES ARE PROVIDED IN PARAGRAPHS 3006.5E AND H." NOTE: A

CHANGE TO THE LEGADMINMAN WILL REFLECT UP-TO-DATE DETAILED

PREPARATION INSTRUCTIONS.

L. DELETE PARAGRAPH 4007.2B(1), PAGE-59, AND THE EXAMPLES THAT

IMMEDIATELY FOLLOW ON PAGES 4-59 AND 4-60.

M. ON PAGE 4-60, CHANGE "NOTE" TO READ: "(1)" AND IN THE LAST

SENTENCE, CHANGE TO READ: "IF, HOWEVER, THE OFFICER INTENDS THE ORAL

REPRIMAND TO BE NONPUNITIVE, DO NOT RETAIN THE UNIT PUNISHMENT BOOK

AS A MATTER OF RECORD."

N. IN PARAGRAPH 4007.2B(2), PAGE 4-60, EIGHTH LINE, CHANGE TO

READ: "COMPLIANCE IS ACCOMPLISHED BY COMPLETING THE ENTRY IN BLOCK 2

OF THE NAVMC 10132, SIGNED BY THE ACCUSED PRIOR TO IMPOSITION OF NJP.",

DELETE THE LAST TWO SENTENCES OF THIS PARAGRAPH, AND THE EXAMPLE

IMMEDIATELY FOLLOWING.

O. IN PARAGRAPH 4007.2B(2)(a), PAGE 4-60, DELETE THE LAST TWO

PARAGRAPHS IN ITS ENTIRETY.

P. IN PARAGRAPH 4007.2B(2)(B), PAGE 4-61, CHANGE TO READ: "(A)

IF A HEARING OF NJP RESULTS IN NO PUNISHMENT IMPOSED, DO NOT RETAIN

THE UNIT PUNISHMENT BOOK (5812) AS A MATTER OF RECORD. SEE PARAGRAPH

3006.5H OF THE LEGADMINMAN."

Q. IN PARAGRAPH 4007.2B(2)(C), PAGE 4-61, RELETTER PARAGRAPH TO

READ "(B)" AND CHANGE TO READ: "RECORD AS A STANDARD ENTRY FROM THE

SAMPLES PROVIDED IN PARAGRAPH 3006.5R(1)(C) OF THE LEGADMINMAN AND

DELETE THE SAMPLE ENTRY THAT IMMEDIATELY FOLLOWS."

R. IN PARAGRAPH 4007.2B(3), PAGE 4-61, SIXTH LINE, DELETE THE

SENTENCE "INCLUDE ANY KNOWN AGGRAVATING CIRCUMSTANCES IN THE ENTRIES.

" AND CHANGE THE REMAINDER OF THE PARAGRAPH TO READ: "IF ANY

AGGRAVATING CIRCUMSTANCES ARE DECLARED BY THE MARINE AND BECOME KNOWN

AFTER THE UA ENTRY, AND THE UA IS EXCUSED AS UNAVOIDABLE, DELETE THE

UA ENTRY FROM THE MCTFS AND DO NOT RETAIN THE UNIT PUNISHMENT BOOK AS

A MATTER OF RECORD."

S. ON PAGES 4-61 THROUGH 4-64, DELETE PARAGRAPHS 4007.2B(3)(A)

THROUGH 4007.2B(3)(F).

T. IN FIGURE 5-1 ON PAGE 5-8, DELETE THE SECTION PERTAINING TO

"PAGE 12."

U. IN THE INDEX SECTION, PAGE INDEX-3, UNDER DESERTION, DELETE

"ADMINISTRATIVE REQUIREMENTS", "ENTRY OF MARK OF DESERTION", AND

"REMOVAL OF MARKS OF DESERTION."

V. IN THE INDEX SECTION, PAGE INDEX-4, DELETE "OFFENSES AND

PUNISHMENTS

(NAVMC 118(12))" AND THE SIX "ENTRIES:" THAT IMMEDIATELY

FOLLOW.

W. IN THE INDEX SECTION, PAGE INDEX-5, UNDER "PERSONNEL FILES

(HQMC), GENERAL", CHANGE "OFFENSES AND PUNISHMENTS (NAVMC 118(12))

"

TO READ "UNIT PUNISHMENT BOOK (5812) (NAVMC 10132)."

X. IN THE INDEX SECTION, PAGE INDEX-6, UNDER "SERVICE RECORD

BOOK (SRB):", CHANGE "OFFENSES AND PUNISHMENTS (NAVMC 118(12))" TO

READ "UNIT PUNISHMENT BOOK (5812) (NAVMC 10132)."

3. EXECUTION

A. COMMANDERS INTENT. THIS MARADMIN REVISES THE METHOD TO

RECORD THE RESULTS OF LEGAL MATTERS RESOLVED DURING NON-JUDICIAL

PUNISHMENT.

B. CONCEPT OF OPERATIONS. THIS CHANGE WILL ASSIST THE

ORIGINATOR IN THE PREPARATION OF THE UNIT PUNISHMENT BOOK AND

REDUCE THE WORKLOAD.

4

4. ADMINISTRATION AND LOGISTICS

A. PREPARE THE NAVMC 10132 WHEN UA IS REPORTED IN THE MCTFS

AND RETAINED ON FILE IN THE SRB. IF A MARINE IS DROPPED AND

DECLARED A DESERTER, RECORD THE INFORMATION ON THE NAVMC 10132

AND RETAIN ON FILE IN THE SRB.

B. COMPLETE THE NAVMC 10132 AFTER THE NJP HAS CONCLUDED TO

RECORD THE CHARGE(S) AND PUNISHMENT IMPOSED.

C. DISPOSITION INSTRUCTIONS OF THE NAVMC 10132 IS ANNOTATED

ON THE FORM AND WILL BE INCLUDED IN THE FUTURE CHANGE TO THE

LEGADMINMAN. DISPOSITION IS AS FOLLOWS:

(1) FILE THE ORIGINAL IN THE SRB.

(2) COPY TO OFFICIAL MILITARY PERSONNEL FILE (OMPF).

(3) COPY TO UNIT FILES.

(4) COPY TO MEMBER.

D. ALL PREVIOUS COMPLETED

NAVMC 118(12) (PAGE 12'S) ON FILE

WILL BE RETAINED IN THE SRB AND OMPF.

E. FILE THIS CHANGE IMMEDIATELY FOLLOWING THE SIGNATURE PAGE

OF THE BASIC MANUAL.

F. THE NAVMC 10132 IS AVAILABLE VIA THE MCEFS WEBSITE AND AS

A FILLABLE FORMFLOW FILE, THE END USER WILL BE ABLE TO DOWNLOAD

(MC10132.FRL), FILL IN THE BLOCKS AND DESIGNATE UNDER "DATA" WHERE

THEY WANT TO SAVE THE DATA.

5. COMMAND AND SIGNAL.

A. SIGNAL. ENSURE WIDEST DISSEMINATION OF THE CONTENTS OF

THIS MSG TO ALL MSC'S ADJUTANTS AND LEGAL OFFICES.

B. COMMAND. THIS MARADMIN IS APPLICABLE TO THE MARINE CORPS

TOTAL FORCE.//

BT

5

MCO P1070.12K

14 JUL 2000

LOCATOR SHEET

Subj: MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL

(SHORT TITLE: IRAM)

Location:_______________________________________________

(Indicate the location(s) of the copy(ies) of this Manual.)

Enclosure (1)

IRAM

RECORD OF CHANGES

Log completed change action as indicated.

Signature of Person

Incorporating Change

Date EnteredDate of

Change

Number

i

IRAM

CHAPTER 1

CONTENTS OF HEADQUARTERS FILES

PARAGRAPH PAGE

GENERAL . . . . . . . . . . . . . . . . . . . . . . 1000 1-3

AUDIT AND CORRECTION OF THE OMPF . . . . . . . . . 1001 1-8

USE OF MICROFICHE IN LEGAL FORUMS . . . . . . . . . 1002 1-9

TABLE

1-1 SERVICE FOLDER . . . . . . . . . . . . . . 1-11

1-2 COMMENDATORY/DEROGATORY FOLDER . . . . . . 1-18

1-3 PERFORMANCE FOLDER . . . . . . . . . . . . 1-20

1-4 FIELD FOLDER OQR/SRB . . . . . . . . . . . 1-21

1-5 HEALTH FOLDER . . . . . . . . . . . . . . 1-25

1-1

IRAM

CHAPTER 1

CONTENTS OF HEADQUARTERS FILES

1000. GENERAL

1. Every Marine has an official military personnel file (OMPF) at

HQMC which provides a history of the Marine's career from entrance

into the Marine Corps or the Marine Corps Reserve, until severance

from the Marine Corps or the Marine Corps Reserve by discharge,

retirement, resignation, or death. Administrative materials or

documents to support the chronology of events for the Marine's

history is incorporated in the OMPF at HQMC, as well as field

service records, as required. The authority for insertion of these

materials into the respective records is provided by current Marine

Corps directives. As needs and records management techniques

change, certain forms may become obsolete and be replaced by new

forms or automated recording procedures. When this occurs,

documents filed as a result of the old requirement will not be

removed from either the OMPF or the field service record.

2. All material forwarded to the CMC (MMSB-20) for inclusion in

the OMPF must contain the grade, full name, and SSN. The SSN

format prescribed for official correspondence is appropriate;

however, recruit computer-generated SRB pages are produced in a

different format, 123 45 67 89 vice 123 45 6789. Either format is

acceptable for use in the field service records and for

identification of material for inclusion in the OMPF.

3. The OMPF is structured into the following areas:

a. Service Folder (TABLE 1-1). Consists of contract

information, discharge documents, reserve documents, orders to

active duty, and general administrative and service documents

used to compute service time for benefits, programs, or

retirement.

b. Commendatory/Derogatory Folder (TABLE 1-2).

This folder

contains documents on civilian and military education, personal

awards information, courts-martial/nonjudicial punishments, and

other material reflecting significant personal achievement or

adversity that is pertinent to making decisions for purposes of

selection, assignment, and retention.

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1000 IRAM

c. Performance Folder (TABLE 1-3). Contains fitness reports

and standard addendum pages for all sergeants and above. The

Performance Folder may contain memoranda originated by the CMC

(MMSB) as necessary to record historical or administrative

information.

d. Field Folder OQR/SRB (TABLE 1-4). Upon separation from the

Marine Corps, documents contained in the Service Record

Book/Officer Qualification Record (OQR/SRB) are filed in the

Service Folder. If a Marine has periods of broken service,

documents from previous OQR/SRBs will be contained in the Field

Folder. This Table contains a partial listing of documents and

standard pages suitable for inclusion in the OMPF.

e. Health Folder (TABLE 1-5). Unless a Marine had broken

service which ended prior to 1994, or is presently on the Temporary

Disability Retired List (TDRL), no Health Folder is maintained.

Since 1994, health and dental records are sent to the Department of

Veterans Affairs, Service Medical Records Center (SMRC), P.O. Box

150950, St. Louis, MO 63115 upon discharge.

4. Certain limitations exist regarding the kinds of material

authorized for inclusion in the OMPF and the specific locations

(data areas) within the record. The following guidelines apply in

determining whether or not certain documents are placed in the

OMPF.

a. Extraneous Material. The CMC (MMSB) will not file material

which is not relevant to the documentation of the Marine's history

of service.

b. Duplicate Material. The CMC (MMSB) will destroy material

identified as duplicate of documents already in the OMPF without

notifying the forwarding command or individual.

c. Adverse Matter

. Any document that reflects unfavorably

upon a Marine's mental, moral, or professional qualifications.

Subject to the following rules, all relevant adverse material is

filed in the OMPF.

(1) Fitness Reports

. Article 1122, U.S. Navy Regulations,

1990, provides that adverse material shall not be placed in officer

or enlisted fitness reports, or appended as an addendum, unless the

Marine being reported on has had an opportunity to make either a

1-4

IRAM 1000

statement regarding the adverse material or a statement that the

Marine does not choose to make a statement. In either situation,

the statement shall be typewritten on a standard addendum page and

signed and dated by the Marine being reported on (see MCO P1610.7).

Refer adverse fitness reports to the individual reported on for

comment prior to the insertion of such reports into the OMPF.

Refer to MCO P1610.7 for referral and submission procedures.

(2) Other Reports, Statements, or Correspondence of a

Military Nature

(a) The CMC (MMSB) will file correspondence containing

adverse material that the Marine reported on has had the

opportunity to contest, explain, or rebut, whether at a personal

hearing or by statement, without additional referral to the

individual. (See paragraph 4006.3r(a) for statement guidance.)

Examples include:

1 Punitive letters of censure.

2 Medical surveys where hospitalization is due to

the Marine's own misconduct.

3 Reports and related correspondence reflecting

final approved civilian convictions.

4 Reports of nonjudicial punishment, courts-martial

convictions, boards of inquiry, boards of review, etc.

5 Relevant memoranda prepared at HQMC resulting

from official correspondence sent to and received by the Marine

reported on, the reporting senior, or the reviewing officer.

6 Relevant correspondence documenting an officer's

removal from a promotion selection board report or a promotion

list, and other correspondence related to the promotion process.

7

Any other matter that bears or reflects on the

character, performance, professional qualifications and fitness of

the officer.

(b) The CMC (MMSB) will file documents containing

adverse material of an official military nature without referral

to the individual concerned, if no purpose would be served by such

referral. Examples include:

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1000 IRAM

1 Substandard conduct/duty proficiency marks.

2 Counseling entries by a commander, or a

designated representative, when such counseling is designated to

assist a Marine to overcome military deficiencies.

3 Forwarding endorsements on requests for special

duty, special training, reassignment, transfer, discharge, etc.,

when such endorsements are derogatory or recommend disapproval.

4

Denials of requests for special duty, special

training, reassignment, transfer, discharge, etc.

5

Requests by a commander for the reassignment of

a Marine when such request reflects unfavorably on the individual

concerned.

(c) The CMC (MMSB) will file documents containing

adverse material of an official military nature without referral to

the individual concerned when the Marine is unavailable for comment

because of misconduct. (See subparagraph 4d below for comment

guidance.) Examples include:

1 Reports of absentees and deserters, and related

correspondence.

2 Reports and correspondence relating to

administrative discharge action where the Marine is in an

unauthorized absentee status at the time or is otherwise

unavailable for statement because of the Marine's

own misconduct.

(d) The CMC (MMSB) will file letters issued by the

CMC (MMOA or MMEA) to an officer or enlisted member concerning

failure(s) to meet Marine Corps standards of professional

performance and/or conduct.

(e) The CMC (MMSB) will not

file documents related to

law enforcement investigations conducted by the Naval Criminal

Investigative Service (NCIS), Criminal Investigation Division

(CID), or by any other military or civilian law enforcement

agencies. However, the CMC (MMSB) may insert summaries of

substantiated misconduct/adverse information extracted from law

enforcement investigations prepared by the CMC (JA). Likewise,

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IRAM 1000

summaries of substantiated misconduct/adverse information extracted

from non-criminal investigations by the DNIGMC may be inserted in

the OMPF. Such summarized material may be entered in the OMPF only

after providing the Marine an opportunity for comment and/or

rebuttal.

(3) Documents Consisting of Adverse Material Matters of a

Civilian Nature. As a general rule, the CMC (MMSB) will not place

adverse matters of a civilian nature in the OMPF until referral of

such matters to the Marine concerned for comment.

f.

Commendatory Material. Commendatory material is any document which

reflects favorably upon a Marine's mental, moral, or professional

qualifications, and which impacts on the mission of HQMC staff

agencies or the military career of the Marine. Examples include:

(1) Copies of service award certificates (Good Conduct Medal,

Selected Marine Corps Reserve Medal, etc.).

(2) Certificates of commendation (when the certificate

addresses the Marine by name).

(3) Meritorious Mast.

(4) Copies of personal award recommendations.

(5)

Copies of personal award citations.

(6)

Aviation safety awards.

(7)

Certificates of scholastic achievement presented upon graduation

from a formal military course of instruction. (Certificates of

scholastic achievement should not be confused with formal school

completion certificates. Completion of formal courses of

instruction are documented in MCTFS. Copies of course completion

certificates are not filed in the OMPF.)

5. The Manpower Management Information Systems Division (CMC (MI))

has the functional responsibility for policy relating to

material authorized for retention in the OMPF. All material

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1000 IRAM

forwarded to the CMC (MMSB-20) 1008 Elliot Road, Quantico, VA

22134-5030 for inclusion in the OMPF must contain the grade, full

name, and SSN. Address inquiries concerning OMPF contents only to

CMC (MIFD), Headquarters, U.S. Marine Corps, 3280 Russell Road,

Quantico, VA 22134-5103. Telephone inquiries may be made by

calling CMC (MIFD) at: DSN 278-9049/9050 or coml (703)

784-9049/9050.

6. Commanders will use Tables 1-1 through 1-3 when determining

whether documentation is appropriate for forwarding to the CMC

(MMSB-20) for insertion in the OMPF.

7. Commanders are requested to ensure documents are properly

prepared, only authorized documents are forwarded to CMC (MMSB-20);

and documents are submitted under a cover letter which includes the

Marine's identification information. Personal awards which

individuals find missing from the OMPF should be forwarded via CMC

(MMMA) for verification and filing in the OMPF.

1001. AUDIT AND CORRECTION OF THE OMPF

1. The OMPF is the primary record used by selection boards.

Paragraph 1001.5 provides information on when OMPF's are

automatically provided to Marines. Marines should request a copy

of their OMPF for review and correction under the following

circumstances:

a. At least once every 3 years.

b. At least 12 months prior to the convening of a selection

board when it is anticipated that the Marine will be in the

eligibility zone.

c. At least 12 months prior to applying for programs such as

Warrant Officer, Marine Corps Enlisted Commissioning Education

Program, etc.

2. Marines may receive a copy of their OMPF by submitting a

written request to the CMC (MMSB-10). The request need not be

formatted in any particular way but must include the individual's

name, grade, SSN, signature, and mailing address. The CMC

(MMSB-10) will provide the OMPF in microfiche format unless another

output medium is specified and justified in the request.

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IRAM 1001

3. If information not pertaining to the Marine is found in the

OMPF during the audit, the Marine should request removal of the

documents by submitting a written request to the CMC (MMSB-10).

4. Marines may petition the Board for Correction of Naval

Records (BCNR) to remove documents on file in the OMPF which they

consider adverse, unjust, inaccurate, or not in compliance with

Chapter 5, or the policies and procedures contained in other Marine

Corps directives. Petitions to the BCNR must be initiated by the

individual using DD Form 149 (Application for Correction of

Military Records Under the Provisions of Title 10 U.S. Code,

Section 1552). Completion of the form is self-explanatory;

however, the petition must include all supporting documentary

evidence pertaining to the inaccuracy or injustice.

5. MCO P1610.7 and MCO 1610.11 provide procedures for correcting

or appealing performance evaluations (fitness reports) appearing on

the OMPF.

6. Fitness Report Audit Program (FRAP). MCO P1610.7 establishes

policy and procedures for the FRAP and provides administrative

instructions for the audit and correction of individual performance

records. Annually, sergeants and above are mailed their Master

Brief Sheet (MBS) based on the last digit of their SSN.

1002. USE OF MICROFICHE IN LEGAL FORUMS

1. 28 U.S.C. 1732 authorizes the use of the microfiche OMPF at all

courts of the United States provided it is produced in the ordinary

course of business. There is no legal objection to the use of

microfiche at a court-martial. However, several practical

considerations must be addressed. If the microfiche is admitted

into evidence without objection, the finder of fact, be it military

judge or members, must have a microfiche reader to consider such

evidence in deliberating on the sentence. Much of the information

contained on the microfiche could be stipulated to by counsel, but

neither side is under obligation to do so. If there is objection

to information contained in the OMPF, the military judge and

counsel require the capability to simultaneously view the

microfiche. Then, upon sustaining an objection, the military judge

would be required to mask either the entire document or a single

entry on a certain page before this evidence could be presented to

a court consisting of members. The post-trial review process also

would require microfiche readers if only the microfiche is attached

to the trial record. Applicable regulations require three copies

of the record of trial for a special court-martial and five copies

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1002 IRAM

for a general court-martial. To satisfy this requirement, identify

the required total number of microfiche copies upon initial request

of the OMPF from the CMC (MMSB-10).

2. The practicalities of the military justice system suggest

microfiche cannot take the place of paper documents in every case.

In light of this, a reproduction capability must be available to

field commands. As a minimum, major field commands, possibly at

the general court-martial convening authority level, should

maintain a viewer/printer for reproduction capability. The

reconversion to paper should be strictly limited to only those

documents that require a paper copy as determined by counsel,

military judge, staff judge advocate, or other competent authority.

3. In view of the above, commands requesting OMPF documents/

information for military justice purposes will indicate whether

they need paper documents or can accept/utilize microfiche copies.

Isolated, detached, and deployed commands with the ability to

convene and conduct courts-martial, but lacking microfiche-to-paper

conversion facilities, will specify paper documents. In those

instances where paper copy is requested, only one copy of each

document/record requested will be generated. Additional copies are

the responsibility of the requesting command.

1-10

IRAM

TABLE 1-1

SERVICE FOLDER

FORM NAME FORM NUMBER ENGLISH DESCRIPTION AUTHORITY CMC CODE

CNET 1533/38 NROTC SCHOLARSHIP SERVICE POLICY MCRC

AGREEMENT

DD FORM 4 ENLISTMENT CONTRACT MCO P1100.72 MCRC,

MMSB, MCO P1070.12 MMEA

DD FORM 4/1 ENLISTMENT/REENLISTMENT DOCUMENT MCO P1100.72 MCRC, MMSB,

MCO P1070.12

DD FORM 4/2 PARTIAL STATEMENT OF EXISTING MCO P1100.72 MCRC, MMSB,

UNITED STATES LAWS MCO P1070.12 MMEA

DD FORM 4/3 PARTIAL STATEMENT OF EXISTING MCO P1100.72 MCRC, MMSB,

UNITED STATES LAWS MCO P1070.12 MMEA

DD FORM 4/4 CONFIRMATION OF ENLISTMENT OR MCO P1100.72 MCRC, MMSB,

REENLISTMENT MCO P1070.12 MMEA

DD FORM 4C ENLISTMENT OR REENLISTMENT MCO P1100.72 MCRC, MMSB,

AGREEMENT CONTINUATION SHEET MCO P1020.12 MMEA

DD FORM 13 STATEMENT OF SERVICE POLICY MMSR

DD FORM 173/3 EXTENSION OF ACTIVE DUTY (RESERVE MCO P1001R.1 MMOA-3

OFFICERS) MCO 1900.1

DD FORM 173/3 VERIFICATION OF END OF ACTIVE MCO P1001R.1 MMOA-3

SERVICE (RESERVE OFFICERS) MCO 1900.1

DD FORM 173/3 RELEASE ORDERS (RESERVE OFFICERS) MCO P1001R.1 MMOA-3

MCO P1900.1

DD FORM 173/3 PERSONNEL CASUALTY REPORT MCO P3040.4 MR

DD FORM 173/3 REENLISTMENT REQUEST MCO P1040.31

DD FORM 173/3 EXTENSION OF ENLISTMENT REQUEST MCO P1040.31 MMEA

DD FORM 173/3 REENLISTMENT AUTHORIZATION MESSAGE POLICY MMEA

DD FORM 173/3 EXTENSION OF ENLISTMENT POLICY MMEA

AUTHORIZATION MESSAGE

DD FORM 214 CERTIFICATE OF RELEASE OR MCO P1900.16 MCRC, MMSB,

DISCHARGE FROM ACTIVE DUTY MMEA

DD FORM 215 CORRECTION TO CERTIFICATE OF MCO P1900.16 MCRC, MMSB,

RELEASE OR DISCHARGE FROM ACTIVE MMEA

DUTY

DD FORM 1584 NATIONAL AGENCY CHECK MCO P1100.72 MCRC

1-11

IRAM

TABLE 1-1 (CONTINUED)

SERVICE FOLDER (CONTINUED)

FORM NAME FORM NUMBER ENGLISH DESCRIPTION AUTHORITY CMC CODE

DD FORM 368 REQUEST FOR DISCHARGE FROM THE MCO P1100.72 MCRC, MMSB

RESERVE COMPONENT

DD FORM 398-2 STATEMENT OF PERSONAL HISTORY OPNAVINST MMSB, MMEA

5510.1 MMOA, MCRC

DD FORM 538 PROOF OF CITIZENSHIP POLICY MCRC

DD FORM 1300 REPORT OF CASUALTY 10 U.S.C., MR

SEC. 2771

DODINST 1300.9

MCO P1741.8

DD FORM 1966 APPLICATION FOR ENLISTMENT MCO P1100.72 MCRC, MMSB

(REV. OCT66)

DD FORM 1966 RECORD OF MILITARY PROCESSING MCO P1100.72 MCRC, MMSB

(REV. OCT66)

MMRB 23-86 COMPUTATION OF SERVICE TO POLICY MMSB

ESTABLISH AFADBD

MMRB 2 STATEMENT OF SERVICE POLICY MMSB

NAVMC 426 CERTIFICATE OF MILITARY NAVAL POLICY MMSB

NAVMC 118(3) CHRONOLOGICAL RECORD (UPON REENL) MCO P1070.12 MMSB

NAVMC 118(6) WEAPONS FIRING RECORD, COMPETITIVE MCO P1070.12 MMSB

MARKSMANSHIP RECORD

NAVMC 118(8a) MILITARY AND CIVILIAN OCCUPATIONAL MCO P1070.12 MMSB

SPECIALTIES, EDUCATION COURSES;

TRAINING TEST COMPLETED (UPON REENL)

NAVMC 118(9) COMBAT HISTORY-EXPEDITION-AWARDS MCO P1070.12 MMSB

RECORD (UPON REENL)

NAVMC 118(11) ADMINISTRATIVE REMARKS (UPON REENL) MCO P1070.12 MMSB

NAVMC 118 (12) OFFENSES AND PUNISHMENTS MCO P1070.12 JA, MMSB

(UPON REENL)

NAVMC 118(13) RECORD OF CONVICTION BY MCO P1070.12 JA, MMSB

COURT-MARTIAL (UPON REENL)

1-12

IRAM

TABLE 1-1 (CONTINUED)

SERVICE FOLDER (CONTINUED)

FORM NAME FORM NUMBER ENGLISH DESCRIPTION AUTHORITY CMC CODE

NAVMC 10132 UNIT PUNISHMENT BOOK (5812) MCO P1070.12 MI, JA

(FORM FLOW HQMC/ARDE, APR 2002)

NAVMC 118(13a) SUPPLEMENTARY RECORD OF CONVICTION MCO P1070.12 JA, MMSB

BY COURT-MARTIAL (UPON REENL)

NAVMC 321A AGREEMENT TO EXTEND ENLISTMENT MCO P1040.1 MMEA

NAVMC 538 CERT OF PROOF FOREIGN BORN POLICY MCRC

APPLICATION FOR ENLISTMENT

NAVMC 763 APPOINTMENT ACCEPTANCE AND RECORD MCO P1100.73 MCRC, MMSB

NAVMC 798 RESERVE RETIREMENT CREDIT REPORT NAVMC 2689 MMSB

NAVMC 907A INDIVIDUAL DRILL ATTENDANCE AND MCO P1001R.1 MMSB

NAVMC 10274 OBLIGATED SERVICE FOR TRANSITION/ MCO 1331.2 ASM

CONVERSION TRAINING OF MARINE NAVAL

AVIATORS AND NAVAL FLIGHT OFFICERS

NAVMC 10460 PLC SERVICE AGREEMENT POLICY MCRC

NAVMC 10842 REENLISTMENT-EXTENSION-LATERAL MCO 1040.31 MMEA

NAVMC 11024 RESERVE ACTIVE DUTY ORDERS POLICY MMSB

NAVMC HQ 335 HQMC ROUTING SHEET W/COMPUTATION POLICY MMSB

NAVMC HQ 365 COMPUTATION OF SERVICE POLICY MMSB

NAVMC HQ 394 STATEMENT OF SERVICE POLICY MMSB

NAVMC HQ 538 ORDERS: STD UNDERGRAD MARINE POLICY MMSB

OFFICER CANDIDATE

NAVMC HQ 509PD RESERVE RETIREMENT CONTROL CARD POLICY MMSB

NAVMC HQ 550 EXTENDED ACTIVE DUTY ORDERS POLICY MMSB

NAVPERS 1110/24 NROTC SCHOLARSHIP SERVICE POLICY MCRC

NO FORM # CAREER PLANNING MANAGEMENT SYSTEM POLICY MMEA

RELM AUTHORIZATION MESSAGE

1-13

IRAM

TABLE 1-1 (CONTINUED)

SERVICE FOLDER (CONTINUED)

FORM NAME FORM NUMBER ENGLISH DESCRIPTION AUTHORITY CMC CODE

NO FORM # CMC LETTER OF DISENROLLMENT/ MCO P1100.73 MCRC

DISCHARGE FROM PLC PROGRAM

NO FORM # CMC LETTER: SPECIAL AUTHORIZATION POLICY MMSB

POLICY FOR APPOINTMENT, ENLISTMENT,

REENLISTMENT OR EXTENSION

NO FORM # CMC LETTER: TO DISCHARGE CERTAIN POLICY MMSB

OFFICERS

NO FORM # CMC LETTER: TO DISCHARGE FROM THE POLICY MMSB

USMCR

NO FORM # CMC LETTER: TO RELEASE FROM ACTIVE MCO 1001.52 RA

DUTY (AR PROGRAM)

NO FORM # CMC LETTER: STATEMENT OF ENLISTED POLICY MMSB

SERVICE

NO FORM # CMC LETTER: REVERSION FROM POLICY MMSB

TEMPORARY OFFICER GRADE

NO FORM # CMC LETTER: ACCEPTANCE FOR MCO 1001.52 RA

ASSIGNMENT TO AR PROGRAM

NO FORM # CMC ORDERS: ADT - ACTIVE DUTY POLICY MMSB

TRAINING

NO FORM # CMC ORDERS: ASSIGNMENT TO AR POLICY RA

PROGRAM

NO FORM # CMC LETTER: ASSIGNMENT TO/REMOVAL POLICY MMSR

FROM INACTIVE STATUS LIST (ISL)

NO FORM # CMC ORDERS: ASSIGNMENT TO ACTIVE POLICY MR

DUTY (ALL USMCR)

NO FORM # CMC ORDERS: INVOLUNTARY DISCHARGE - POLICY MMSR

FAILURE OF PROMOTION

NO FORM # CMC ORDERS: RELACDU - RELEASE FROM POLICY MMSB

ACTIVE DUTY

NO FORM # CMC ORDERS: RETIREMENT/RESIGNATION POLICY MMSB

NO FORM # CMC ORDERS: TRANSFER TO FLEET POLICY MMSB

MARINE CORPS RESERVE (FMCR)

NO FORM # CMC ORDERS: TRANSFER TO TEMPORARY POLICY MMSR

DISABILITY RETIRED LIST (TDRL)

1-14

IRAM

TABLE 1-1 (CONTINUED)

SERVICE FOLDER (CONTINUED)

FORM NAME FORM NUMBER ENGLISH DESCRIPTION AUTHORITY CMC CODE

NO FORM # LETTER: PHYSICAL EVALUATION BOARD POLICY MMSB

(PEB) STATUS NOTIFICATION

NO FORM # PRIOR SERVICE REENLISTMENT MCO 1130.58 MCRC

APPROVAL

NO FORM # PROOF OF DEGREE/COLLEGE TRANS- POLICY MCRC

SCRIPT (OFFICER APPOINTMENTS)

NO FORM # STATEMENT OF SERVICE - OTHER ARMED POLICY MMSB

FORCES

NO FORM # STATEMENT OF UNDERSTANDING (ALL) MCO P1100.72 MCRC

NO FORM # WORKSHEET FOR COMPUTING TIME IN POLICY MCRC

GRADE (BROKEN/CONTINUOUS

REENLISTMENT ONLY)

DD FORM 137-3 PARENT’S DEPENDENCY AFFIDAVIT MCO P1751.3 MR

DD FORM 173/3 LATERAL MOVE AUTHORIZATION MESSAGE POLICY MMEA

DD FORM 397 CLAIM/CERTIFICATE/VOUCHER FOR 10 U.S.C. MR

DEATH GRATUITY SEC, 1475

DD FORM 2057 STATEMENT OF UNDERSTANDING - MCO 1560.28 MMSB

CONTRIBUTORY EDUCATIONAL ASSISTANCE

DD FORM 2257 POSTAL CLERK DESIGNATION/ DOD 4525.6M MR

TERMINATION VOL 1

NAVMC 523 TEMPORARY APPOINTMENT CERTIFICATE POLICY MMSB

NAVMC 10274 TOP LEVEL SCHOOL DECLINATION POLICY MMEA

(OTHER THAN DUTY STATION PREFERENCE)

UPON COMPLETION OF HQMC ACTION

NAVMC 10418-1 APPLICATION FOR OFFICER PROGRAM POLICY MCRC

(OCC, PLC, NROTC)

NAVMC 10883 REQUEST FOR TUITION ASSISTANCE MCO 1560.26 TE, MR,

OFF-DUTY EDUCATION PROGRAM (1560) MMSR

(COMMISSIONED OFFICERS ONLY)

NAVMC 10922 APPLICATION FOR DEPENDENT’S MCO P1751.3 MR

ALLOWANCE

1-15

IRAM

TABLE 1-1 (CONTINUED)

SERVICE FOLDER (CONTINUED)

FORM NAME FORM NUMBER ENGLISH DESCRIPTION AUTHORITY CMC CODE

NAVPERS 5510/3 MILITARY RELIABILITY SCREENING SECNAVINST MP

CERTIFICATE

OPNAV 5520/20 CERTIFICATE OF PERSONNEL SECURITY MCO 5521.3 INT

INVESTIGATION CLEARANCE AND ACCESS

(RESERVE ONLY)

OPNAV 5521 CERTIFICATE OF CLEARANCE MCO 5521.3 INT

RECOMMENDATION

OPNAV 5511-14 SECURITY TERMINATION STATEMENT MCO 5521.3 INT

OPNAV 5521-429 CERTIFICATE OF CLEARANCE MCO 5521.3 INT

SF 88 REPORT OF MEDICAL EXAMINATION (ON MCO P1100.72 MCRC

APPT/ENLISTMENT)

SF 89 REPORT OF MEDICAL HISTORY (ON APP/ MCO P1100.72 MCRC

ENLISTMENT MCO P1100.73

SF 93 REPORT OF MEDICAL HISTORY (ON MCO P1100.72 MCRC

REENLISTMENT MCO P1100.73

SF 1174 CLAIM FOR UNPAID COMPENSATION OF 10 U.S.C. MR

DECEASED MEMBER OF THE UNIFORMED SEC. 2771

SERVICES

SF 1176-A PUBLIC VOUCHER FOR UNPAID PAY AND 10 U.S.C. MR

ALLOWANCES DUE A DECEASED MEMBER SEC. 2771

OF THE ARMED FORCES

NO FORM # APPLICATION FOR OFFICER PROGRAMS POLICY MCRC

(SELECTEES FOR WO, LDO, AUG, ECP,

MECEP

NO FORM # APPROVED RELIEF FOR CAUSE OR GOOD POLICY MMEA

OF THE SERVICE PACKAGES

NO FORM # APPROVED VOIDANCE OF PMOS/AMOS POLICY MMEA

DOCUMENTS

NO FORM # CHILD’S DEPENDENCY AFFIDAVIT MCO P1751.3 MR

NO FORM # COMPLETED HUMANITARIAN PACKAGES POLICY MMEA, MMOA

NO FORM # FINANCIAL ASSISTANCE AGREEMENT POLICY MCRC

1-16

IRAM

TABLE 1-1 (CONTINUED)

SERVICE FOLDER (CONTINUED)

FORM NAME FORM NUMBER ENGLISH DESCRIPTION AUTHORITY CMC CODE

NO FORM # JOINT SPECIALTY OFFICER (JSO) DOD POLICY MMOA-3

NO FORM # PENSION CERTIFICATE (RESERVE OFFICERS POLICY MMSB

ONLY)

NO FORM # RECORD OF SERVICE (ROS) (COMPUTER MCO P1070.12 MMSB

GENERATED (UPON REENL)

NO FORM # RESERVE COMPONENT SURVIVOR BENEFIT MCO P1001R.1 MMSR

PLAN (RCSBP) OPTION ELECTION

CERTIFICATE

NO FORM # SECNAV LETTER: ADVANCEMENT TO HIGHEST POLICY MMSB

GRAD HELD

NO FORM # SOCIAL SECURITY CARD (COPY ON INITIAL MCO P1100.72 MCRC

ENLISTMENT)

NO FORM # VERIFICATION OF ENROLLMENT IN POLICY MMEA,

EXCEPTIONAL FAMILY MEMBER PROGRAM MMOA

(EFMP)

NO FORM # SENAV TERMINATION LETTER POLICY JA

1-17

IRAM

TABLE 1-2

COMMENDATORY/DETROGATORY FOLDER

FORM NAME FORM NUMBER ENGLISH DESCRIPTION AUTHORITY CMC CODE

NAVMC 71 CERTIFICATE OF GOOD CONDUCT MCO 1650.19 MMMA

NAVMC 10952 SMCR MEDAL CERTIFICATE MCO 1650.19 MMMA

NAVMC 10631A CERTIFICATE OF COMMENDATION MCO 1650.19 MMMA

NAVMC 10935 MERITORIOUS MAST MCO 1650.19 MMMA

NAVMC 737-1 AVIATION SAFETY AWARD MCO 1650.19 A

AWARD FOR MISHAP-FREE FLIGHT TIME)

OPNAV 1650/3 AWARD RECOMMENDATION MCO 1650.19 MMMA

NO FORM # CMC LETTER: TERMINATION OF FLIGHT MCO P1000.6 A

STATUS (RESULTS OF FLIGHT STATUS

SELECTION BOARD)

NO FORM # COMMENDATORY, ADVERSE AND POLICY MMSB

DISCIPLINARY CORRESPONDENCE

NO FORM # DECISIONS: COURT OF MILITARY POLICY JA

APPEALS

NO FORM# DECISIONS: NAVY-MARINE CORPS COURT POLICY JA

OF MILITARY REVIEW

NO FORM # DECISIONS: WITHHOLDING OF SNCO POLICY MMPR

PROMOTION CERTIFICATE

NO FORM # DECISIONS: REVOCATION OF SNCO POLICY MMPR

PROMOTION CERTIFICATE

NO FORM # REISSUANCE OF SNCO PROMOTION POLICY MMPR

CERTIFICATE

NO FORM # DECISION: FROCKING AUTHORITY POLICY MMPR

FOR SNCO’S

NO FORM # DECISIONS: REMEDIAL PROMOTION POLICY MMPR

CONSIDERATION (ENL)

NO FORM # DECISIONS: REMOVAL FROM A PROMO- POLICY MMPR

MOTION REPORT OR

PROMOTION LIST

NO FORM # DOCUMENTS: CLEMENCY/PARDON/PAROLE POLICY JA

1-18

IRAM

TABLE 1-2 (CONTINUED)

COMMENDATORY/DEROGATORY FOLDER (CONTINUED)

FORM NAME FORM NUMBER ENGLISH DESCRIPTION AUTHORITY CMC CODE

NO FORM # DOCUMENTS: COURTS-MARTIAL ORDERS POLICY JA

NO FORM # DOCUMENTS: NON JUDICIAL PUNISHMENT POLICY JA

(OFFICERS)

NO FORM # DOCUMENTS: SUPPLEMENTARY COURT- POLICY JA

MARTIAL PROCEEDINGS

NO FORM # INVESTIGATION SUMMARY MCO P1070.12 MM

NO FORM # PERSONNEL RELIABILITY PROGRAM SECNAVINST MPP

(PRP), PERMANENT DECERTIFICATION 5510.35

NOTIFICATION

NO FORM # REPORT OF CIVIL CONVICTION POLICY JA

(IF APPROVED BY JAD)

NO FORM # REPORTS: BOARD OF OFFICERS POLICY JA

NO FORM # REPORTS: BOARDS OF INQUIRY POLICY JA

NO FORM # REPORTS: BOARDS OF REVIEW POLICY JA

NO FORM # REPORTS: COMPETENCY REVIEW BOARDS MCO P1400.32 MMPR

NO FORM # SUBSTANTIATED CASES OF NONSUPPORT MCO P1070.12 MR

MCO 5800.16

1-19

IRAM

TABLE 1-3

PERFORMANCE FOLDER (CONTINUED)

FORM NAME FORM NUMBER ENGLISH DESCRIPTION AUTHORITY CMC CODE

NAVMC 10233 FITNESS REPORT POLICY MMSB

NAVMC 10835A FITNESS REPORT (REV. 1-99) (EF) POLICY MMSB

NAVMC 10835 FITNESS REPORT STANDARD ADDENDUM PAGE(S) MCO P1610.7 MMSB

NAVMC 11297 USMC FITNESS REPORT (1610) ADDENDUM MCO P1610.7 MMSB

PAGE (REV. 1-99) (EF)

NO FORM # MEMORANDUM FOR THE RECORD (MMSB) MCO P1610.7 MMSB

NO FORM # MEMORANDUM CONCERNING REMOVAL OF POLICY MMSB

PERFORMANCE EVALUATION RECORDS

1-20

IRAM

TABLE 1-4

FIELD FOLDER OQR/SRB

The OQR/SRB becomes a part of the OMPF upon a Marine's discharge, retirement,

or death. Personnel currently on active duty with no prior service (e.g., broken

reenlistment) will not have a Field Folder in their OMPF until they are

separated/discharged. Standard pages and documents found in the field service

record, less copies of specific MCTFS remarks screens will be filed to the Field

Folder upon separation from military service. The following is a listing of

standard pages and documents which are suitable for inclusion in the OMPF Field

Folder. Although the following listing is divided into three sections, the Field

Folder in the OMPF will not differentiate distinct areas.

STANDARD PAGES FROM THE FIELD SERVICE RECORD

FORM NAME FORM NUMBER ENGLISH DESCRIPTION

**NAVMC 321a Agreement to Extend Enlistment (if applicable)

**DD 4/1 Enlistment/Reenlistment Document

**DD 4/2 Partial Statement of Existing United States Laws

**DD 4/3 Partial Statement of Existing United States Laws

**DD 4/4 Confirmation of Enlistment or Reenlistment

**DD 4C Enlistment or Reenlist Agreement Continuation Sheet

**NAVMC 763PD Appointment Acceptance and Record (OQR)

NAVMC 118(3) Chronological Record

**NAVMC 118(5) Record of Time Lost, Promotion, Reduction,

Promotion Status on Transfer (Historical copies

from policy prior to 17Sep98)

**NAVMC 118(6) Weapons Firing Record, Competitive Marksmanship

(Historical copies for data prior to 17Sep98)

NAVMC 118(8) Classification and Assignment Test Results

(Historical copies for data prior to 17Sep98)

NAVMC 118(8A) Military and Civilian Occupational Specialties,

Education Courses; Training and Tests Completed

(Historical copies for data prior to 20Oct99)

NAVMC 118(9) Combat History-Expeditions-Awards Record

(Historical copies for data prior to 20Oct99)

NAVMC 118(11) Administrative Remarks

**NAVMC 118(12) Offenses and Punishments (enlisted records only)

**NAVMC 118(13) Record of Conviction by Court-Martial (if

applicable)

**NAVMC 118(13a) Supplemental Record of Conviction by Court-Martial

(if applicable)

RED No Form # Record of Emergency Data (RED) (Computer-generated)

VA SGVL 8285 Request For Insurance (SGLI)

VA SGLV 8286 Servicemember's Group Life Insurance Election and

Certificate (SGLI)

** These documents may also appear on the document side of the field service

record for Marines with prior commissioned or enlisted service.

1-21

IRAM

TABLE 1-4 (CONTINUED)

FIELD FOLDER OQR/SRB (CONTINUED)

DOCUMENT SIDE OF THE FIELD SERVICE RECORD

FORM NAME FORM NUMBER ENGLISH DESCRIPTION

NAVPERS 5510/1 Record of Personnel Reliability Program

NAVPERS 5510/3 Personnel Reliability Program Screening and

Evaluation Record

BIR/BTR No Form # Basic Individual Record/Basic Training Record

DD 2058/2058-1 State Tax Declaration Form

DD 1172 Application for Uniform Services Identification

Card-DEERS Enrollment (Historical copies from

policy prior to 17Sep98)

**OPNAV 1326/2 Permanent Record of Enlisted Flight Time (if

applicable) (Historical copies for data prior to

17Sep98)

DD 1407 Dependent Medical Care and DD Form 1173 Statement

(prepared upon separation or retirement)

DD 2057 Contributory Education Assistance Program -

Statement of Understanding

DD 2384 Selected Reserve Educational Assistance Program (GI

Bill) Notice of Basic Eligibility (Reserve Marines

only)

DD 2366 Veteran's Educational Assistance Act of 1984 (GI

Bill) Statement of Understanding

DD 2684 Preseparation Counseling Checklist

OPNAV 1780/1 Statement of Understanding for Reserve GI Bill

Benefits (Reserve Marines only)

VA 29-8951 Benefits/Waiver Certification (Reserve Marines

only)

DD 802 Request for, and Certificate of Eligibility (FHA)

Loan

DD 1966 Application for Enlistment - Armed Forces of the

United States

DD 4 Enlistment Contract (from previous enlistment(s))

NAVMC 321A Agreement to Extend Enlistment (if applicable)

DD 214 Certificate of Release or Discharge from Active

Duty

OPNAV 5520/20 Certificate of Personnel Security Investigation,

Clearance and Access (Reserve Marines only)

NAVMC 538 Certificate of Proof of Citizenship of a Foreign

Born Applicant for Enlistment

NAVMC 398 Personnel History Statement

DD 5511/4 Security Termination Statement

No Form # Written Agreement for Reserve/Extension Bonus and

Affiliation Bonus for the Selected Reserve

Incentive Program

No Form # Standard Written Agreement (SWAG) (Reserve Marines

only)

NAVMC 798 Reserve Retirement Credit Report (Manual)

No Form # Reserve Retirement Credit Report

(Computer-generated)

1-22

IRAM

TABLE 1-4 (CONTINUED)

FIELD FOLDER OQR/SRB (CONTINUED)

DOCUMENT SIDE OF THE FIELD SERVICE RECORD

- Continued

NAVMC 907A Individual Drill Attendance and Retirement

Transaction Card

No Form # Release from Active Duty Orders

No Form # CMC letter(s) which directs transfer to the

Inactive Status List (Reserve Marines only)

No Form # Written explanation of the eligibility requirement

for VA dental treatment (prepared upon separation

or retirement)

DD 2642 Preseparation Counseling Checklist

No Form # Written Rebuttal Statements made by the Marine

Concerning Derogatory Administrative Remarks (page

11) Entries

ROS No Form # Record of Service (ROS) (Computer-generated)

(Final for Promotion to Sergeant only)

NAVMC 118(23) Marking Page (if applicable)

DD Designation/Termination MPC-FPC-COPE-PFO

NAVMC 631/631A Individual Clothing Record

OPNAV 5211/9 Record of Disclosure - Privacy Act 1974

NAVMC 11000 Privacy Act Statement for Marine Corps Personnel

and Pay Records

No Form # CMC ltr - Subj: Restoration of Leave in Excess of

XX Days

No Form # Notice of Eligibility (Reserve Marines only)

1-23

IRAM

TABLE 1-4 (CONTINUED)

FIELD FOLDER OQR/SRB (CONTINUED)

MCTFS INFORMATION

The following items are extracted and printed from the Marine Corps Total

Force System, and placed on the document side of the field service record prior

to mailing upon the occassions of discharge, TDRL, PDRL, and death of a Marine.

Basic Individual Record/Basic Training Record (BIR/BTR)

Hard copy of Individual Deployment Record (IDR)

Hard copy of Marine Corps Institute (MCI) Courses

Hard copy of Off Duty Education

Composite Score

Pay Grade (Enlisted only)

Time Lost

Career Sea Duty History

Combat History and Expeditions

Awards

1-24

IRAM

TABLE 1-5

HEALTH FOLDER

The Health Folder is a part of the OMPF only for Marines who have been

discharged, retired, or died prior to 1994. Personnel presently on active duty

with no prior service (e.g. broken reenlistment), will not have a Health Folder

in the OMPF. Upon discharge, retirement, or death, the health files containing

medical/dental information that were maintained in the field are forwarded to the

Department of Veterans Affairs, Service Medical Records Center, St. Louis, MO.

Health files for Marines released from active duty with remaining Military

Service Obligation time will be maintained at the Marine Corps Reserve Support

Center (MCRSC) until the Marine is discharged.

FORMS CONTAINED HEALTH FOLDER

FORM NAME FORM NUMBER ENGLISH DESCRIPTION

DD 2005 Privacy Act Statement for Health Care

NAVMED 6150/4 Abstract of Service and Medical History

NAVMED 6150/2 Special Duty Medical Abstract (Front and Back)

SF 88 Report of Medical Examination (Front and Back)

SF 88 Report of Aviation Candidate Medical Examination

(Front and Back)

SF 88 Report of Aviation Annual Medical Examination

(Front and Back)

SF 93 Report of Medical History (Front and Back)

SF 539 Abbreviated Medical History

SF 600 Chronological Record of Medical Care (Front and

Back)

SF 600 Special-Blood Grouping and Typing Record

SF 601 Immunization Record (Front and Back)

SF 602 Syphilis Record (Front and Back)

SF 603 Health Record Dental

SF 603-A Health Record Dental--Continuation

1-25

IRAM

CHAPTER 2

PERSONNEL IDENTIFICATION INFORMATION AND GENERAL

INSTRUCTIONS ON THE CARE AND MAINTENANCE OF THE OFFICER’S

QUALIFICATION RECORD (OQR)/SERVICE RECORD BOOK (SRB)

PARAGRAPH PAGE

NAME . . . . . . . . . . . . . . . . . . . . . . 2000 2-3

IDENTIFICATION NUMBER. . . . . . . . . . . . . . 2001 2-4

PHOTOGRAPHS. . . . . . . . . . . . . . . . . . . 2002 2-5

OQR AND SRB INTRODUCTION . . . . . . . . . . . . 2003 2-8

GENERAL INSTRUCTIONS ON THE CARE AND MAINTENANCE

OF THE OQR AND SRB . . . . . . . . . . . . . . . 2004 2-9

SPECIAL INSTRUCTIONS . . . . . . . . . . . . . . 2005 2-15

LOST OR MISSING OQR AND SRB. . . . . . . . . . . 2006 2-16

CLOSING AND DISTRIBUTION OF OQR/SRB AND HEALTH

AND DENTAL RECORDS . . . . . . . . . . . . . . . 2007 2-18

TABLE

2-1 INSTRUCTIONS FOR TRANSFER OF RECORDS . . . . 2-25

2-1

IRAM

CHAPTER 2

PERSONNEL IDENTIFICATION INFORMATION

2000. NAME

1. A Marine's name is the first and most commonly used method of

identification. It is recorded on all the Marine's identification

and service records, and on all correspondence regarding the

Marine. Extreme care must be taken to ensure that the name and

signature are correctly placed on all records.

2. For purposes of name and signature entries in official records,

a name is comprised of a first name, middle name or initial (if the

Marine has one), and a surname (last name). The word "junior" or

"senior," or Roman numerals I, II, III, etc., are as much a part of

the Marine's name as are the first or last name. For example: if

the format for the name is first name, middle initial, last name,

enter "John A. Marine Jr."; if the format for the name is last name

first, enter "Marine, Mary S.".

a. When the first name consists of a single letter only, and

the first name is required in the entry, follow the initial with a

period.

b. When the middle name consists of a single letter only, and

a full middle name is required in the entry, follow the initial

with a period.

c. If the document requires only a first and/or middle

initial, always follow the initial(s) with a period.

d. When the Marine has more than one middle name, or a middle

initial reflected on the enlistment/reenlistment document or

appointment acceptance and record, and the entry requires inclusion

of middle name(s) or initial(s), enter all middle names and/or

initials.

e. When there is no middle name or initial, make no entry.

3. Use the following instructions to change/correct a name or name

suffix on official records after it has been officially recorded:

2-3

2001 IRAM

a. The source document for verification of name (and name

suffix, if applicable) is the enlistment/reenlistment document,

record of induction, or appointment acceptance and record. When it

has been determined from one of these documents that a Marine's

name/name suffix has been erroneously recorded on records, the

reporting unit must report a correction by unit diary entry per MCO

P1080.40, MCTFSPRIM.

b. An official change of name is considered only at the

request of the Marine concerned. The request should be submitted

to the commanding officer with supporting documentation, e.g. a

court order, marriage certificate, divorce decree, or birth

certificate (in the case of a Marine who names a child "junior"),

or other evidence which is accepted as authority for legal

change. The name change must be reported by unit diary entry and

successfully posted in MCTFS.

(1) Upon marriage, a female Marine may have her surname

changed by submitting a copy of the marriage document as supporting

evidence. In this regard, a woman has the option of using her

maiden name as a middle name when requesting an official change of

name. Upon divorce, a woman Marine may resume her maiden name as

her official name only if the divorce decree so stipulates. The

divorce laws of each state require this stipulation as part of the

decree.

(2) To effect a change of name, male Marines must petition

a court of competent jurisdiction to obtain the necessary court

documents. Once obtained, the Marine may request that the official

service records be changed accordingly. Use the procedure

described above when making requests. Ensure that each Marine

concerned executes the Social Security Administration Form SS-5

whenever a change of name or date of birth occurs.

c. Except in cases where official records do not reflect the

Marine's true name during the period of military service, the

records of Marines who have been completely separated from the

Marine Corps and/or Marine Corps Reserve will not be modified to

reflect an official change of name.

2001. IDENTIFICATION NUMBER

1. On 1 January 1972, the Marine Corps began using the SSN as the

official identification number. This identification number is

recorded on all forms, correspondence, documents, and official

records which previously required a military service number.

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IRAM 2002

2. Since the SSN is essential for personnel identification in the

Marine Corps Total Force System (MCTFS), an applicant must have a

SSN prior to being accepted for commission or enlistment in the

Marine Corps or Marine Corps Reserve.

3. When an individual claims prior Marine Corps service, but

possesses no documentary proof, request verification from the CMC

(MMSB-10). Include in the request the individual Marine's full

name, SSN, date and place of birth, date and place of last

enlistment/commission, and date and place of last discharge. If

the commencement of prior service occurred before 1 January

1972, include the individual's military service number.

2002. PHOTOGRAPHS

1. Official photographs are a command responsibility and are

required of Marines per the following matrix:

X

Requirements

1

2

While in a

student

status

at BS or

WOBC

Photographs

must be taken

within 6

months of the

concening

date of each

promotion

board in

which the

Marine is

eligible for

promotion

consideration

to these

grades

BGen

Col

Lt

Col

Maj Capt

CW02

thru

CW05

2ndLt

&

W0

SgtMaj

MGySgt

1stSgt

MSgt

GySgt SSgt

X

XX X X X X X X X X

2-5

2002 IRAM

a. It is imperative that required photographs be forwarded to

the CMC (MMPR) in sufficient time to arrive not later than the

convening date of the selection board by which the Marine is being

considered.

b. For Marines in a combat area or designated hostile fire

zone, the photograph requirement is waived.

2. The uniform for official photographs is listed below:

a. Male Officer and Enlisted Personnel

__________________________________________________________

|_______________|______________|_____________|_____________|

* Wearing of an undershirt (T-shirt is at the individual's

option per current uniform regulations.

b. Female Officer and Enlisted Personnel

_________________________________________________________

|_______________|______________|_____________|____________|

Pregnant Marines have the option of wearing the Service "C"

or maternity uniform.

c. The wearing of an inconspicuous wrist watch and/or ring(s)

is authorized. Eyeglasses, when worn, will be conservative in

appearance. The wearing of earrings by female Marines is at the

individual's option per current uniform regulations.

3. Photograph specifications:

a. Prepare one Polaroid-type picture (Type 107 or equivalent)

or digital, three-quarter view, displaying the standing individual

in the prescribed uniform, with left shoulder forward. The image

of the Marine will measure between 3-1/4" and 3-1/2" in length.

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IRAM 2002

b. The photographer must use plain, light-colored background.

Do not use curtains and/or carpets as background in the finished

print.

c. Arrange lighting to avoid background shadows and to produce

a light gray to white background in the finished print.

d. Create a title board (2-inch high letters, if available),

containing the Marine's last name, first name and middle

initial(s), name suffix, rank, primary MOS, complete SSN, height

(inches)/weight and date photograph was taken (in year, month and

day sequence). Place at or near the Marine's feet so that it is

legible in the photograph. Those Marines who exceed their height

and weight standards, must annotate their body fat percentage on

the photograph. Ensure the identifying data is clearly readable in

the finished print. Examples:

STANDARD FORMAT PREGNANT MARINES BODY FAT FORMAT

LEATHERNECK J P LEATHERNECK J P LEATHERNECK J P

SSGT 0193 SSGT 0193 SSGT 0193

123 45 9876 123 45 9876 123 45 9876

73 182 73 PREG/210 73/219 BF 17%

960601 960601 960601

e. Securely mount the photograph on an 8 1/2 x ll-inch sheet

of white bond paper. Type the following information below the

photograph: Unit assignment (i.e., HQSvcBn, 2dFSSG or I-I STF Co B

4thTKBn) and current DSN or commercial telephone number, component

designation; i.e., USMC, USMCR (SMCR or IRR (as applicable)), or

for USMCR on active duty with Active Reserve (AR) program

(USMCR-AR). For those Marines who require display of body fat

percentage, certification by the senior leadership (officer or

enlisted) of the command is required. Example:

008/54026 MCC/04801 012/30002

DSN 224-1971 (301) 981-5829 (703) 784-1775

USMC UNR USMCR-SMCR/IRR/AR USMC BF 17%

//s//

CERTIFICATION: I. M. SGTMAJ

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2002 IRAM

f. When a command training and audiovisual support facility

(TAVSF) or an alternate photographic support facility is available,

use those facilities to the maximum extent possible to produce

official photographs which comply with the requirements specified

above.

g. Digital Photographs. Marines stationed at installations

that only provide digital photographs with a blue-gray background

are authorized to submit this type of promotion photograph subject

to the specifications provided in paragraphs 2002.3a through

2002.3g above.

h. A written description of the Marine's personal appearance

will be submitted when an official photograph cannot be produced.

The commander will include in this description, remarks concerning

height and weight (body fat percentage if exceeds height/weight

standards), posture, grooming and appearance in uniform. Include

all identifying data normally required for official photographs per

subparagraph 2002.3g above. For officer promotion selection

boards, only the officer may submit documentation regarding their

height and weight. Commanders may still submit documentation of

the height and weight, but it must be submitted via the eligible

officer for their endorsement per current laws and regulations.

i. Individual Marines have a personal responsibility to ensure

their photograph is submitted and received by CMC (MMPR). Officers

can verify if CMC (MMPR) has received a photograph by visiting the

web site at: (www.usmc.mil), then select “Information.” Enlisted

Marine can verify receipt of photographs by visiting the web site

at: (www.usmc.mil), then “Information for and About Marines”, and

“Research”.

4. Mail photographs without a letter of transmittal to the CMC at

the following address: President, (SPECIFIC BOARD), Headquarters,

U.S. Marine Corps, Harry Lee Hall (MMPR-2), 17 Lejeune Road,

Quantico, VA 22134-5104. Where possible, use bulk mail procedures

in forwarding photographs or written descriptions. Label envelopes

or containers as "PHOTOGRAPHS-DO NOT BEND".

2003. OQR AND SRB INTRODUCTION

1. Every officer, Regular and Reserve, will have an OQR. Properly

maintained, the record presents a cumulative and concise summary of

basic events in the officer's career from the time of acceptance of

appointment to separation. The OQR also serves as the basis for

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IRAM 2003

reporting information into the MCTFS and provides commanders with

background information to assist them in officer personnel planning

and assignment.

2.

The SRB is designed for recording specified information about a

Marine at the time of enlistment, changes in status, and pertinent

events which affect the Marine's military service. The SRB is used

in determining duty assignments, promotion data, eligibility for

overseas service, etc., and serves as the basis for reporting

information into the MCTFS.

3.

The OQR and SRB is considered confidential in nature. Therefore,

divulge no information from it, except to persons properly and

directly concerned in the performance of their assigned duties.

Chapter 12 of MCO P5211.2 provides guidelines for release of

personal information. Refer questionable requests to the commander

for decision. To ensure accountability, the OQR and SRB must be

returned to the personnel office or sufficiently safeguarded at the

end of each workday.

4. Custody. Grant access only to the Marine or those persons

officially working with the OQR/SRB. When Marines desire to

examine their SRB, they may do so, but only in the presence of the

custodian. Officers may examine their OQR whenever they desire to

do so.

2004. GENERAL INSTRUCTIONS ON THE CARE AND MAINTENANCE OF THE OQR

AND SRB

1.

Responsibility. Responsibility for the care and maintenance,

including opening and assembly, custody, timely forwarding, making

entries, closing, etc., rests with the commander. Although the

commander may appoint a custodian to perform these functions, the

commander cannot delegate the responsibility. Responsibility for

making entries includes entries concerning desertion and

unauthorized absence, even though such entries reflect events which

may have occurred before the Marine was joined by the current

organization. (See paragraph 4007 regarding unauthorized absence

and desertion entries.) As provided in the Uniform Code of

Military Justice, Article 43, and Manual for Courts-Martial, United

States 1995, paragraph 403(a), the responsibility for receipt of

sworn charges and specifications sufficient to terminate the

running of the statute of limitations rests with an officer

exercising summary court-martial jurisdiction over the command.

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2004 IRAM

The latter is significant in connection with dropping a Marine from

the rolls. Once that action is taken, an officer exercising

summary court-martial jurisdiction over the Marine's command is no

longer empowered to terminate the running of the statute of

limitations by the receipt of sworn charges and specifications

preferred against the Marine. The following general instructions

apply to the care and maintenance of the OQR and SRB.

2. Assembly and Recording of the OQR and SRB

a. General

. The OQR and SRB is composed of a cover, standard

pages, and pertinent documents. When space on a standard page or

any of its sections is exhausted, note at the bottom of the page

“Continued on supplemental page.” You may abbreviate this

annotation; e.g., “Cont’d on Supp Pg.” Line out the unused

portions of the page to preclude further entries after opening the

supplemental page. Insert an additional page and label it with an

alpha-numeric page number at the bottom center; e.g., “3(a)”,

“11(a)”, etc., as supplemental. Enter the alpha-numeric notation

on additional (supplemental) pages in either upper or lower case

letters. Place the supplemental page(s) behind the closed-out

pages in the appropriate sequence. Enter the last name, first

name, and middle initial(s) at the bottom of each page. Enter the

name using one of the following options: 1) natural capitalization;

2) last name only all upper case; or, 3) entire name in upper case.

Enter the SSN in the space provided for service number. The SSN

format prescribed for official correspondence is appropriate; e.g.,

123 45 6789, however, computer-generated pages may contain the full

name in capital letters and the SSN in the space provided in a

different format, 123 45 67 89 vice 123 45 6789. Either format is

acceptable for use in the field service record.

b. Assembly. An OQR and SRB is opened and assembled for each

applicant who is commissioned and enlisted or inducted into the

Marine Corps or Marine Corps Reserve. For all applicants the

recruiting organization will prepare the prescribed documents.

Those applicants who are commissioned, OCS will prepare the

remainder of the OQR and for applicants who are enlisted and

subsequently sent to recruit depots, recruit depots will prepare

the remainder of the SRB. An OQR and SRB consists of a cover,

standard pages, and documents. Assemble the OQR and SRB as

indicated in the following subparagraphs.

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IRAM 2004

(1) Cover. The cover is a manila folder-type book designed

to hold documents on the left side and standard pages on the right

side. Prepare the cover per paragraph 3002 or 4002.

(2) OQR Standard Pages. Prepare and insert the following

standard pages on the right side of the OQR:

(a)

NAVMC 763, Appointment, Acceptance and Record.

(b) NAVMC 118(3) (Rev. 5-74), Chronological Record.

(c) NAVMC 118(11) (Rev. 3-82), Administrative Remarks.

(d) Computer-generated Record of Emergency Data (RED)

(NAVMC 10526/DD Form 93 or locally produced form (Reserve or

officer candidates) are acceptable until accession into MCTFS.).

(e) SGLV-8286, Servicemember’s Group Life Insurance

Election and Certificate.

(3) SRB Standard pages. Prepare and insert the following

standard pages on the right side of the SRB:

(a) DD Form 4, Enlistment/Reenlistment Document and

signed statements of understanding which are stapled to the service

record copy of the form.

(b) NAVMC 118(3) (Rev. 3-82), Chronological Record.

(c) NAVMC 118(11) (Rev. 3-82), Administrative Remarks.

(d) Computer-generated Record of Emergency Data (RED)

(NAVMC 10526/DD Form 93 or locally produced form (Reserve) are

acceptable until accession into the MCTFS.).

(e) SGLV-8286, Servicemember’s Group Life Insurance

Election and Certificate.

(f) NAVMC 10132, Unit Punishment Book (5812) is

prepared when required.

(g) NAVMC 118(13) and (13A) are prepared and inserted

when required.

(h) File any NAVMC 321a, Agreement to Extend

Enlistment, when executed, on top of the enlistment/reenlistment

document which it extends.

2-11

2004 IRAM

(4) OQR and SRB Document Side. Maintain documents

prescribed for retention in the OQR and SRB on the document side.

Refer to MCO P1080.40, MCTFSPRIM, for printing, auditing and filing

requirements for the BIR/BTR. Upon immediate reenlistment,

transfer the expired DD Form 4, plus any extensions thereto, to the

document side of the record. Remove documents supporting payments

of SRBP and the ATOP agreement statement of understanding from the

old reenlistment contract prior to transfer to the document side.

Give these documents to the Marine, if requested. (See table 4-2,

column B for instructions on forwarding reproduced copies of pages

3, 11, and 12 to the CMC (MMSB-20) with the original of the DD Form

4 upon immediate reenlistment.)

3. Reassembly of Records - Special Occasions

a. When an officer undergoes a change in status which does not

result in a permanent severance from the Marine Corps, the

following will apply:

(1) When an officer of the Regular Marine Corps resigns and

immediately accepts a commission in the Marine Corps Reserve and is

released to Inactive Duty, move the old NAVMC 763 to the document

side of the record, and place the new NAVMC 763 (Copy 1 (OQR)) as

the top document on the standard side. Distribute the remaining

copies of the new NAVMC 763 per paragraph 3003. The commander will

then forward the OQR to the CG, MCRSC and the health record(s) to

the DVA, SMRC.

(2) When an officer reverts to enlisted status, dismantle

the OQR. Extract and file all documents applicable to the enlisted

record (see paragraph 4001.2) on the left side of the newly created

SRB. Deliver to the Marine those documents not requiring transfer.

Prepare and file standard pages that are required in the SRB.

Certain standard pages of the OQR are extracted and transferred to

the right side of the new SRB to become a part of the continuing

enlisted record. Extract and transfer or dispose of the standard

pages of the OQR as shown below:

(a) (NAVMC 123a) Cover - destroy.

(b) (NAVMC 763) Appointment Acceptance and Record - file on

the document side of the SRB.

(c) (NAVMC 118(3)) Chronological Record - file as page

3 of the new SRB. Place any NAVMC 123(2) which has a previously

recorded entry on top of the NAVMC 118 (3).

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IRAM 2004

(d) (NAVMC 118(11)) Administrative Remarks - file as

page 11 of the new SRB.

(e) Record of Emergency Data - file on the right side of the

SRB. If information on the form is changed, report corrections per

MCO P1080.40, MCTFSPRIM, as appropriate.

(f) (SGLV - 8286) Servicemember's Group Life Insurance

Election and Certificate (2d page) - transfer to the new SRB,

unless Marine opts to change beneficiaries. If a new form is

created, distribute copies per MCO P1741.8.

(3) When a permanent Warrant Officer accepts a temporary

commission or a Reserve officer accepts a permanent appointment in

the Regular Marine Corps, retain the OQR. Move the old NAVMC 763

to the document side of the record. Place the new NAVMC 763 as the

top document on the standard side.

b. Upon change from enlisted to officer status, dismantle the

SRB. Extract all documents pertinent to the OQR (see paragraph

3001.3) and file them on the left side of the newly created OQR.

Deliver those documents, including the ROS, which need not be

transferred to the new OQR to the Marine. Dispose of standard

pages as follows: Insert the Enlistment/Reenlistment Document and

any extensions thereto, pages 12, 13, 13A, and OPNAV Form 1326/2 on

the document side of the OQR; transfer pages 3, 11, the final

computer-generated RED (Sergeant and above), and SGLI Election Form

to the standard side of the OQR. Destroy the SRB cover.

4. Making Entries (General)

. Make all entries with a typewriter

or word processor, if possible. Use of the self-correcting

typewriter is permitted in making OQR and SRB entries provided the

finished entry is clear, neat, and does not appear as an

unauthorized/indistinct entry alteration. If not possible to use a

typewriter, print entries neatly in black ink.

a. Use black ribbon for all typewritten entries and black ink

for all rubber stamp and handwritten entries. Signatures must be

made in the Marine's handwriting and not printed.

b. Rubber stamps may be used.

c. Erasures, strike overs, and/or any type of correction

fluids or ink eradicators are prohibited.

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2004 IRAM

d. Use of labels for certain NAVMC 118(11), Administrative

Remarks entries. To expedite administrative processing for

periodic page 11 matters which require the Marine’s signature and

commander’s counseling, the use of four inch, white, self adhesive

labels is authorized. The use of labels is optional, but those

units which desire to institute this practice must include the

following procedures in their desktop procedures:

(1) The

page 11 format should be consistent with the requirements of

paragraph 3005 or 4006, as applicable, with the exception that

labels must include the name and SSN of the Marine counseled at the

bottom of the label to ensure entry is in the proper OQR or SRB.

(2) Labels used to

complete page 11 entries must be of sufficient adhesive quality to

destroy the NAVMC Form 118(11) if attempted to be removed from the

page.

(3) Labels must be neatly and firmly affixed to ensure that

the label does not fold or peel at the corners.

(4) Labels which are affixed to the wrong OQR or SRB will require

the reconstruction of the entire page on which it was erroneously

affixed.

(5) Labels

will not be used for adverse or derogatory entries prepared per

paragraph 6105 of MCO P1900.16.

5. Methods of Correction. Unless specific instructions state

otherwise, make authorized changes and corrections per the

appropriate method shown below. See paragraph 5000.7 for other

administrative action required whenever errors are discovered

during periodic audits. Initial or sign changes/corrections as

provided in paragraph 5007.

a. By Pen Change

. Draw a thin inked line (using black ink)

through the character(s)/numeral(s)/word(s) to be changed or

corrected, and enter the change or correction directly above or

below the original information.

b. By

Counterentry. This type of correction is used to delete an

entire entry as erroneous. Draw a thin inked line through the

entry to be deleted.

c. By Modifying Entry

. In this case, reference the previous

entry(ies) being modified. (Example: "Refer to 3d entry this

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IRAM 2005

page.") Make this entry in the same general form as the original

but include the corrections, additions, or modifications necessary

to record the true facts. Draw a thin-inked line through the

original entry before the modification is made.

2005. SPECIAL INSTRUCTIONS

1. Use authorized abbreviations/acronyms whenever practical.

2.

Unless specific instructions state otherwise, enter dates in

numerical form by year, month, day. Each component of the date

will consist of two digits. Prefix single digits with a zero;

e.g., enter 9 June 1968 as 680609, 15 January 2000 as 20000115.

When only year and month are known, record 680600, 20000100. If

only the year is known record 680000, 20000000.

3. Late Entries. See paragraph 5000.8.

4. Signatures. Unless instructions for individual entries state

otherwise, authenticate entries per the following:

a. A

facsimile signature of the CG, MCRSC or an officer duly designated

may be used to authenticate entries made for the IRR, provided the

entries are of recordkeeping nature and do not require an opinion

or decision by the commander regarding the content of the entries.

b. Regular and SMCR units are authorized to use a facsimile

signature to authenticate entries of a recordkeeping nature. For

purposes of clarity, recordkeeping entries do not include entries

that require an opinion or judgment of the commander, or any other

entries, documents, forms, or entries specifically requiring the

signature of the commander. Facsimile authorizations for

commissioned and warrant officers must be designated in writing by

the commanding officer and must include any limits imposed.

c. Facsimile signatures shall be validated by the handwritten

initials of the designated officer. Facsimile stamps must be

properly safeguarded and used only for the purpose for which

authorized. (See MCO P5000.14)

d. A civil service employee whose position description states

record keeping/maintenance responsibilities may authenticate OQR

and SRB entries if designated in writing.

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2005 IRAM

e. Except as authorized above, the commander, the acting

commander (in the commander's absence), or a commissioned officer,

warrant officer, or SNCO designated in writing will authenticate

entries. (Names in examples are typed for clarity only. Typing the

name of the signer is not required.)

A. B. SEE, CO

D. E. FOX, OIC (for separate detachments)

C. H. INDIA, Acting

K. L. MIKE, Bydir

H. R. MARK, I-I (For I-I Staff and administratively

attached personnel only. See paragraph

4001.4(h)(6).)

f. At their discretion, SMCR commanders may grant the

Inspector-Instructor of an SMCR unit or Active Duty commanding

officer, in the case of 4th MAW SMCR units, by direction authority

to sign OQR entries of a record keeping nature on members of the

SMCR unit. By direction authority should not include entries which

require the opinion or decision of the SMCR commander or entries

specifically requiring the SMCR commander's signature. Indicate

signature entries by the Inspector-Instructor or Active Duty

commander as "By dir" rather than "I-I" or "CO."

g. When two or more successive entries requiring a signature

are made at one time, the signature may be placed opposite the last

entry and the remaining signature space crossed out by a diagonal

line.

2006. LOST OR MISSING OQR AND SRB. In cases where an OQR/SRB is

lost or missing, the commander will accomplish the following:

1. Prepare a temporary OQR/SRB as soon as needed but no later than

30 days after the loss is discovered. Insert those pages needed to

record the standard identifying data (name, grade, SSN, MOS,

Component), present duties, and other entries concerning changes

which are normally recorded. Place the word "Temporary" on the

cover and at the bottom of each page.

2.

If a BIR/BTR is not available, print one from the MCTFS to assist

in establishing the temporary record.

3. Make every effort to find the original OQR/SRB. If the Marine

was joined without an OQR/SRB, check the command from which

transferred and all commands to which the Marine reported enroute.

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IRAM 2006

In the case of Marines transferred from a combat zone, follow the

procedures contained in paragraph 2007.11.

4. When the OQR/SRB has been missing for more than 90 days, or the

steps described above have been unsuccessful, request a skeleton

OQR/SRB from the CMC (MMSB-10). In the request, state where and

when the original OQR/SRB was last seen, specific steps taken to

recover the original OQR/SRB and results. The CMC (MMSB-10) will

provide a positive polarity microfiche. Conversion of the

microfiche to paper is the responsibility of the requesting

command. After reconstructing the OQR/SRB, file the microfiche on

the document side of the field service record.

5. If the missing

OQR/SRB is found, transfer any current additional pages or

information from the temporary record to the original OQR/SRB and

destroy the remainder of the temporary OQR/SRB. When pages are

transferred, line out the word "Temporary."

6. If the original OQR/SRB is found after the skeleton is

received, destroy the skeleton cover and enter the pages from the

skeleton in the original as set forth above.

7. If the original OQR/SRB is found after a skeleton OQR/SRB is

requested but before it is received, inform the CMC (MMSB-10)

immediately that the missing record has been found. Then, if the

skeleton OQR/SRB is received, follow procedures set forth in

paragraph 2006.5 above.

8. When a Marine is to be separated in the immediate future and

the OQR/SRB is missing or incomplete, contact the CMC (MMSB-10) for

separation information. Give the Marine's name, grade, and SSN.

a. The CMC (MMSB-10) will provide the following information:

(1) Date and place of birth.

(2) Date reported for active duty and active duty tour

length. (Reserve personnel only.)

(3) Date of enlistment.

(4) Term of enlistment.

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2006 IRAM

(5) Total active and inactive service for pay purposes.

(6) Character of discharge or separation to be issued.

(7) U.S. citizenship (yes or no)

b. When the reply is received, enter the information in the

OQR/SRB, or if the OQR/SRB is lost, open a temporary OQR/SRB.

After obtaining other necessary information from the MCTFS or the

Marine, discharge or release the Marine to inactive duty.

c. When a Reserve activity joins a Marine who was released to

inactive duty without a permanent OQR/SRB, a search for the

original book is required per paragraph 2006.3.

d. When a Marine dies and the original OQR/SRB is missing,

open a temporary OQR/SRB and use it in closing out the record.

e. When a Marine violates parole and is returned to military

control for confinement, prepare a temporary OQR/SRB as soon as

needed. Prepare only a cover and the pages necessary to record the

joining and subsequent events until the OQR/SRB is received. Place

the word "Temporary" on the cover and at the bottom

of each page prepared. Request the original OQR/SRB from the CMC

(POS-40).

2007. CLOSING AND DISTRIBUTION OF OQR/SRB AND HEALTH AND DENTAL

RECORDS

1. Marines may deliver their own service records and health/dental

records to the designated duty station when ordered to that duty

station on PCS or for TDY or TAD of 30 days or more. As part of

the check-in process, the medical and dental records are delivered

to the nearest medical and dental facility responsible for

providing treatment to their unit. Medical and dental records

shall be held and maintained by the medical and dental facilities.

When a dental facility is not in the geographic area of the

Marine’s unit, the dental records shall be held and maintained as

part of the medical record. In case it is not practical for the

Marine to make delivery, forward the OQR/SRB by mail so that it

will arrive at the designated duty station about the same time as

the Marine (see paragraph 4001.5 for mailing instructions). Upon

completion of TDY or TAD, Marines will personally return their

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IRAM 2007

records to their permanent duty station. Exception:

The records of

a Marine carried on the rolls of the Marine Security Guard

Battalion, who is assigned duty with the State Department, National

Security Agency, or similar activities will not be forwarded to the

designated duty station to which the Marine is ordered for TAD for

30 days or more. See table 4-1, note 3.

2. When a Marine is

discharged, dismissed, retired, or resigns from the service, close

out the OQR/SRB by making appropriate entries on the “Chronological

Record.” Forward the closed-out OQR/SRB to the CMC (MMSB-20),

Suite 114, 2008 Elliot Road, Quantico, VA 22134-5030 and health

record (along with a reproduced copy of Copy #2 of the DD 214) to

DVA, SMRC, P.O. Box 150950, St. Louis, MO 63115-8960.

3. When a Marine is discovered to be missing, the unit has ten

days in which to conduct an investigation into the circumstances of

the disappearance. Per MCO P3040.4 (MARCORCASPROCMAN), the Duty

Status Whereabouts Unknown (DUSTWUN) casualty status applies during

this period. Upon recommendation of the Missing, Missing in

Action, or Captured casualty status, transfer the Marine by service

record to HQMC, Quantico, VA (MCC 010, RUC 54003), and forward the

OQR and health/dental records to the CMC (MRC), Headquarters, U.S.

Marine Corps, 3280 Russell Rd, Quantico, VA 22134-5103 by the most

expeditious and traceable means possible.

4. When a Marine dies, immediately FAX a copy of the most recent

SGLI election form to the CMC (MRC) at commercial (703) 784-9823 or

DSN: 278-9823. Within 48 hours, close out the service record and

mail to the CMC (MRC). Clearly mark "DECEDENT RECORDS FOR CMC

(MRC)." (When the death occurs outside CONUS or onboard ship, the

service records will be placed in the transfer case with the

remains to ensure timely arrival in CONUS.) Service record

close-out procedures include:

a. Reproducing a copy of the service record to facilitate

casualty processing at the Marine's unit.

b. Making page 3 entries per paragraph 3004 and 4004.

c. Printing a copy of the most current BIR/BTR, IDR, and EDU

from the Individual Records Menu and placing them on the document

side of the service record prior to forwarding.

2-19

2007 IRAM

d. Printing a copy of the most current MCTFS remarks screens

listed below and placing them on the document side of the service

record prior to forwarding:

(1) 142-Combat History/Expeditions

(2) 143-Awards

(3) 702-Pay Grade (enlisted only);

(4) 905-Time Lost (if applicable);

(5) 963-Career Sea Duty History; and,

(6) 123-Composite Score remark screen (sergeant and below).

5. Upon death, discharge, or retirement from the Marine Corps

Reserve or when a reservist enlists/reenlists in the Regular Marine

Corps, print a copy of the BIR/BTR, ARCR, CRCR, and REDU

from the individual Records Menu and MCTFS remarks screens

142-Combat History/Expeditions, 143-Awards, 702-Pay Grade (enlisted

only), 905-Time Lost (if applicable), and 963-Career Sea Duty

History and place them on the document side of the service record

prior to forwarding the record.

6. Reproduce a copy of the #2 copy (Service-2) of the DD-214 and

securely place in the health record. When preparation of the

DD-214 is not required per instructions contained in MARCORSEPMAN

and the Marine will continue to maintain a Reserve status, a simple

memo should be placed in the health record that identifies the

length of Reserve obligation and a statement that the health record

should be returned to MCRSC by the DVA, SMRC. An example of a memo

follows:

From: (Field Command holding Health Record)

To: DVA, SMRC, P0 Box 150950, St Louis, MO 63115-8950.

Subj: HEALTH RECORD OF (RANK/NAME/SSN/RELAD

DATE)

1. Forwarding of Health Record to CG, MCRSC, 15303

Andrew Road, Kansas City, MO 64147-1207. Individual's expiration

of Reserve obligation is (for enlisted personnel insert expiration

of current contract (ECC), Date for Reserve officers insert

indefinite).

2-20

IRAM 2007

NOTE: All health records will include a transmittal form (NAVMC

941) that includes name, SSN, and release date.

7. CMC (MR) or CO, NAMALA, will close out SRB/OQRs and health

records per applicable rules in table 2-1 upon conclusion of

necessary actions by the respective offices.

8. When a Reserve Marine is released from Active Duty, the

commander shall forward the OQR/SRB to CG, MCRSC and the health

record to DVA, SMRC.

9. In closing the OQR and SRB the following information is

furnished:

a. Every individual joining the Marine Corps Reserve incurs a

minimum service obligation for 8 years under the terms of the

Military Selective Service Act. This obligation may be fulfilled

by serving on active duty only, or a combination of active and

inactive duty with the Marine Corps Reserve.

b. Marines completing a period of active service of less than

8 years or Marines being transferred to the FMCR are transferred

from an active duty status to a Marine Corps Reserve Status and are

not discharged. Discharge occurs when the Marine completes the

required 8-year obligation or when the FMCR member completes the

required 30 years of service for retirement (20 or more years of

active service and the remainder in the FMCR). Field commands will

close out the service record and mail to CMC (MMSB) per Table 4-1.

CMC (MMSR) will effect discharge or retirement of FMCR Marines at

30 years.

c. Marines assigned to the TDRL can remain in that status for a

maximum of 5 years. Before the end of the 5-year period, a

determination is made by the SecNav either to place the Marine on

the Permanent Disability Retired List, discharge the Marine with

severance pay, or to restore the Marine to a duty status. Forward

the OQR and SRB and medical records

of Marines assigned to the TDRL

to the CMC (MMSB-16) pending final determination of status and

disposition of Records (see table 4-1, part I, rule 19). Commands

to which personnel are assigned after being restored to active duty

status should request the SRB and medical record from the CMC

(MMSB-10), HQMC, 2008 Elliot Rd, Suite 215, Quantico, VA

22134-5030.

d. Instructions for the transfer of records in specific cases

is provided in table 2-1. Ensure records are transmitted in a

2-21

2007 IRAM

timely fashion, and are properly packaged and addressed per the

applicable notes for table 2-1.

e. For deceased Marines, immediately FAX a copy of the SGLV

election form and RED to the CMC (MRC) at commercial (703) 784-9823

or DSN: 278-9823. Within 48 hours of the death, close out and

forward the OQR/SRB per instructions contained in table 4-1.

Forward the records via certified/traceable mail, i.e., Federal

Express, United States Postal Service Priority Mail, Overnight

Mail, etc. DO NOT use consolidated mail or mail via the regular

mail system. Clearly mark the shipping document or label “DECEDENT

RECORDS FOR THE CMC (MRC) - - PRIORITY”. The CMC (MRC) must have

these records to certify benefit payments such as SGLI and arrears

of pay. DO NOT retain records for an investigation or any other

purpose. Make certified copies of the relevant documents and

forward the OQR/SRB, within the 48-hour time frame. Health and

dental records will be forwarded to the CMC (MRC) in the same

manner as the OQR/SRB. If possible, close out and forward the

health and dental records with the OQR/SRB to the CMC (MRC).

10. Use the OQR/SRB initially established for the Marine until the

individual's service is terminated by discharge, retirement,

resignation, or death, and closing of the Marine's service record

is accomplished. Whenever a Marine Corps reservist or a former

Marine is reappointed or enlisted for active duty in the Marine

Corps, retrieve and forward the SRB initially established to the

Marine's joining command as follows:

a. For Marine Corps reservists reenlisted while still under

the initial 8-year obligation, the CG, MCRSC will transmit the SRB.

b. Upon reenlistment of a former Marine, the joining command

should request the OQR or SRB from the CMC (MMSB-10). In the

request, provide name, grade, and SSN of the Marine, dates of

previous service, date released from active service/discharge, and

last command and new command address to which the Marine is joined.

The CMC (MMSB-10) will notify the new command in cases where delay

in excess of 60 days is anticipated.

11. Service Records of Marines Evacuated from Combat Areas

a. When Marines are engaged in combat, the CMC may designate

one or more activities to act as clearing agencies for service

records of Marines who cannot be located after evacuation from the

2-22

IRAM 2007

combat area. When an activity is designated, use existing

procedures to get the service record to the organization to which

the Marine is joined.

b. Overseas activities will transfer evacuees by service

record to the appropriate casualty administrator as set forth in

the current directive that designates clearing agencies and

casualty administrators. Cite authority for transfer in each case.

c. The casualty organization which first receives the service

record of an unlocated evacuee will try to locate the Marine and

forward the service record to the parent organization. If the

Marine has not been located after 30 days following transfer from

the combat unit, transfer the Marine by service record to the

designated clearing agency. In those instances where the casualty

administrator and the clearing agency are the same activity, the

joining and transferring of Marines at the end of the 30 day period

will not apply.

d. When the clearing agency receives the service record, it

will start action to locate the Marine. If the Marine is not found

within 30 days, the clearing agency will hold the service record

and ask for locator service from the CMC (MMSB-10). When the

Marine is located, forward the service record to that organization.

e. Commanders in CONUS will use the designated clearing agency

to locate service records of evacuees with the casualty

administrator listed as an information addressee. Include in the

request, the itinerary given by the Marine or taken from any

service records which are available. Place a copy of the request

in the Marine's temporary service record. If the clearing agency

does not locate the service record within 30 days, it will endorse

and return the request with any information that may assist the

commander concerned.

f. If a request for service records has been sent to a

clearing agency and the service record is received from some other

organization, notify the clearing agency and cancel the request.

The clearing agency will in turn notify, by message, any other

organization to which the request may have been forwarded.

g. When a request is returned indicating that the clearing

agency cannot locate the original service record, the commander of

the organization to which the Marine is joined will request a

2-23

2007 IRAM

skeleton service record from the CMC (MMSB-10), per paragraph

2006.4. Do not request a skeleton service record before the tracer

action is completed. When an emergency exists, such as discharge

or release from active duty in the immediate future, comply with

paragraph 2006.8.

12. Instructions for the transfer of records in each case are

provided in table 2-1. Ensure that records are transmitted in a

timely fashion, and are properly packaged and addressed per the

applicable notes from table 2-1.

2-24

IRAM

PART I - COMBINED OQR/SRB/HEALTH/DENTAL RECORD

INSTRUCTIONS FOR TRANSFER OF RECORDS

TABLE 2-1

is transferred from CONUS

to o/s duty via temporary

duty station

10

is transferred to CONUS

from o/s duty via temporary

duty station

9

the temporary duty stationis transferred (while in

CONUS) via temporary duty

station

8

is transferred (while o/s) to

duty at another o/s duty

station

7

is transferred directly from

CONUS to o/s duty via

direct portcall

6

is transferred directly to new

duty station in CONUS from

overseas (o/s) duty

5

the new duty station hand-carried by the Marine (see

notes 1 and 2)

is transferred (while in

CONUS ) directly to new

duty station in CONUS

(includes reservists

assigned involuntarily to

active duty/initial active duty

for training)

4

the respective separation

activity

hand-carried by an officer or

responsible NCO who will

accompany the Marine (see note 1

and 2)

is transferred to CONUS for

administrative or punitive

discharge

3

is transferred to CONUS for

honorable/under honorable

conditions discharge

2

the respective duty station for

separation

hand-carried by the Marine (see

notes 1 and 2)

is transferred to CONUS for

release from active

duty/transfer to Reserve

status

1

C

FOR DELIVERY TO

B

THE COMBINED OQR/ SRB

HEALTH/DENTAL RECORDS

WILL BE

A

IF A MARINE OF ANY

GRADE

R

U

L

E

2-25

IRAM

PART I (CONTINUED) - COMBINED OQR/SRB/ HEALTH/DENTAL RECORD

INSTRUCTIONS FOR TRANSFER OF RECORDS

TABLE 2-1

the CMC (MMSB-20),

HQMC, 2008 Elliot Rd., Suite

114, Quantico, VA

22134-5030

Mailed (see noted 1 and 5)

is an officer candidate who is

dropped from an officer candidate

program

23

the CMC (MHC), HQMC, 2

Navy Annex, Washington,

DC 20380-1775

mailed on the 91st day of

absence (see notes 1, 3, 4, and

10)

has been in a state of UA for 90

days and declared a deserter

22

mailed (see notes 1, 3 and 10)is missing in action or captured21

the CMC (MHP-10), HQMC,

3280 Russell Rd., Quantico,

VA 22134-5103

closed out and mailed (see

notes 1, 7, 8, and 10)

dies20

the CMC (MMSB-16), HQMC

2008 Elliot Rd., Suite 215,

Quantico, VA 22134-5030

mailed (see notes 1 and 3)is transferred to the TDRL (see

note 6)

19

mailed (see notes 1, 2, 3, and 8)enlisted in the Regular Marine

Corps while a member of the IRR

18

the appropriate unit of the

Regular Establishment

enlisted in the Regular Marine

Corps while a member of the

SMCR (see note 8)

17

the designated duty stationis assigned to or returns from

TAD of 30 days or more, except

for members of the IRR

16

is released/transferred from the

Regular Establishment to SMCR

(see note 6)

15

new SMCR unit

Mailed

_________________________

_

hand-carried by the Marine (see

notes 1 and 2)

in the SMCR is transferred to

another SMCR unit

14

new SMCR unitmailed (see note 1 )in the IRR is transferred to SMCR13

the new or intermediate duty

station

hand-carried by the Marine (see

notes 1 and 2)

is a reservist and assigned to

active duty/initial active duty for

training, voluntarily

12

the new duty stationhand-carried by the senior

Marine in charge of the detail, or

such Marine as designated by

proper authority (see notes 1

and 2)

is transferred by group travel

orders regardless of point of

departure or destination

11

C

FOR DELIVERY TO

B

THE COMBINED OQR/SRB

HEALTH/DENTAL RECORD

WILL BE

A

IF A MARINE OF ANY GRADE

R

U

L

E

2-26

IRAM

PART I (CONTINUED) - COMBINED OQR/SRB/ HEALTH/DENTAL RECORD

INSTRUCTIONS FOR TRANSFER OF RECORDS

TABLE 2-1

CO Navy and Marine Corps

Appellate Leave Activity

(NAMALA), Washington

NAVY Yard, Bldg 36, 901 M

Street, S.E., Washington,

D.C. 20374-5083

mailed (ensure copy of CA's

CM Action is inserted in

SRB/OQR) (see note 10)

is transferred to involuntary

appellate leave status

26

mailed along with all pertinent

documentation releasing the

Marine to a parole status (see

note 10)

is transferred to parole25

the CMC (MHC), HQMC, 2

Navy Annex Washington, DC

20380- 1775

mailed (see note 10)is transferred to the Federal

Bureau of Prisons (FBOP)

24

C

FOR DELIVERY TO

B

THE COMBINED OQR/SRB

HEALTH/DENTAL RECORDS

WILL BE

A

IF A MARINE OF ANY GRADE

R

U

L

E

2-27

IRAM

INSTRUCTIONS FOR TRANSFER OF RECORDS

TABLE 2-1

mailed (see notes 1, 3 and 9)

copies of MedDis summaries,

MedExam and SF 88 and 89 to

Cdr, USMEPCOM (IC-45),

2500 Green Bay Rd., North

Chicago, IL 60064-3094)

is discharged by reason of medical

conditions existed prior to entry into

service (EPTS)

14

mailed (see notes 1, 5 and 9)is an officer candidate (except

MECEP, ECP or SMCR PLC) who is

dropped or discharged from an officer

candidate program

13

resign from the Reserve

Establishment (SMCR) (IRR) (see

note 8)

12

is retired from the IRR (see note 8)11

mailed from MCRSC. The

computer tapes and printout of

these records are mailed under

separate cover (see note 9)

is discharged from the IRR (see note

8)

10

is transferred to the FMCR(see note 6 9

is discharged from the Regular

Establishment (see note 6)

8

is retired from the Regular

Establishment (see note 6)

7

is retired from SMCR (see note 8)6

is discharged from SMCR (see note 8)5

resigns from the Regular

Establishment (see note 6)

4

CMC (MMSB-20), 2008

Elliot Rd., Suite 114,

Quantico, VA 22134-5030

is discharged prior to completion of

recruit training (see note 6)

3

is released/transferred from the

Regular Establishment to IRR (see

note 6)

2

the CG MCRSC,

15303 Andrew Rd.,

Kansas City, MO 64147-

1207

mailed (see notes 1, 3, and 9)in the SMCR is transferred IRR status1

FOR DELIVERY TOOQR/SRB WILL BEIF A MARINE OF ANY GRADE

CBA

PART II - OQR/SRB (HEALTH/DENTAL RECORD WILL BE MAILED TO:

DEPARTMENT OF VETERANS AFFAIRS,

SERVICE MEDICAL RECORDS CENTER (SMRC)

P.O. BOX 150950, ST. LOUIS, MO 63115-8950

R

U

L

E

2-28

IRAM

TABLE 2-1 (INSTRUCTIONS FOR TRANSFER OF RECORDS) NOTES:

1. Before a transfer of records occurs, the closing command must

accomplish all those administrative actions associated with

recordkeeping; e.g., recording routine entries, making any required

closing entries in the service records. For purposes of this

instruction, service records include the combined OQR or SRB,

health and dental records, out-patient records, to include all SF

600, sick call treatment forms.

2. The detaching commander will determine if a Marine should not

hand-carry the records and may, at the commander's discretion,

forward such records by mail. When service records are

hand-carried by a Marine, place the records in a sealed envelope.

The losing command will endorse the travel orders to show that the

service records are being hand-carried. If orders indicate

that a Marine is hand-carrying service records and they are not in

the Marine's possession when reporting, proceed per the special

instructions contained in paragraph 2006.1.

3. When service records are mailed, the following applies:

a. Forward the service records by mail on the day the Marine

concerned is detached. Additionally, forward a separate copy of

the transfer orders with the service records to the gaining command

no later than the date of detachment. On the date of detachment,

forward a copy of the transfer orders with the service records to

the gaining command. If the service records have not been received

by the new command 7 days after the date of transfer, the joining

command will query the losing command to verify that the service

records were forwarded. If service records are not located within

30 days, refer to paragraph 2006.4.

b. Prepare a combined invoice and receipt (NAVMC 941,

Transmittal of Service Records/Pay Documents), place the original

in the package or envelope, and attach a copy of the Marine's

travel orders. If the receipt is not signed and returned within 2

weeks from the date of mailing, initiate tracer orders.

c. As an exception, if a Marine's records are to be

administered by the Marine Security Guard Battalion, Quantico,

Virginia, mail the records to the following address though the

Marine is stationed elsewhere:

2-29

IRAM

TABLE 2-1 NOTES--CONTINUED

Commanding Officer

Marine Security Guard Battalion

2007 Elliot Road

MCCDC, Quantico, VA 22134-5000

d. For Marines who receive a hardship discharge, ensure a

complete copy of the hardship discharge package (to include

approval) is filed on the document side of the service record prior

to mailing.

4. In the event the organization is being disbanded or an FMF unit

is deploying prior to the 91st day of absence, forward the

deserter's service, health, and dental records to the CMC (POS-40)

with an explanation why they are being forwarded prior to the 91st

day of absence. Marine Air Training Support Group-90, Marine

barracks, Marine Corps security forces companies, Marine

detachments, formal interservice schools, and separate Marine

commands which do not have general court-martial authority will

forward service record, health, and dental records on the day a

Marine is declared a deserter, provided all administrative action

is completed. WESTPAC commands will comply with the instructions

contained in MCO P5800.16, LEGADMINMAN.

5. The Commanding Officer, Officer Candidate School will forward

the service record, to include health record and all SF 600 sick

call treatment forms (dental records are not prepared for officer

candidates), to the CG, MCRSC for processing and determination of

any unfilled service obligation. The service record becomes the

candidate's OMPF. It will, at a minimum, consist of the original

DD Form 4 (if not previously forwarded to the CMC (MMSB-20)), pages

3, 11, (NAVMC 10132, 13 and 13A, if applicable), the RED, SGLI

Election Form, and any documents pertinent to the candidates period

of service. MECEP, ECP and SMCR PLC drops will hand-carry their

service records upon return to the SMCR unit or upon transfer/

return to a designated duty station. Forward service records for

MECEP, ECP and SMCR PLC who are discharged to the CG, MCRSC.

6. Upon discharge or retirement from the Regular Establishment,

release from active duty, and transfer to the SMCR/IRR (excluding

release from a period of IADT, EAD, or AR - this exclusion does not

apply to Reserve personnel on EAD due to presidential call

up/mobilization), and transfer to the FMCR, TDRL, or PDRL, print a

2-30

IRAM

TABLE 4-1 NOTES--CONTINUED:

copy of the most current BIR/BTR, IDR, and EDU from the MCTFS

Individual Records Menu, and MCTFS remarks screens 142-Combat

History/Expeditions, 143-Awards, 702-Pay Grade (enlisted only),

905-Time Lost (if applicable), and 963-Career Sea Duty History, and

place them on the document side of the service record prior to

forwarding the record. For Marines in the grade of sergeant and

below, in addition to the aforementioned documents, print and

include the ROS 123-Composite Score remark screen.

2-31

IRAM

CHAPTER 3

OFFICER'S QUALIFICATION RECORD (OQR)

PARAGRAPH PAGE

INTRODUCTION . . . . . . . . . . . . . . . . . 3000 3-3

CONTENTS OF THE OFFICER’S QUALIFICATION

RECORD (OQR). . . . . . . . . . . . . . . . . . 3001 3-3

COVER -- OFFICER'S QUALIFICATION RECORD

(NAVMC 123A) . . . . . . . . . . . . . . . . . . 3002 3-6

APPOINTMENT ACCEPTANCE AND RECORD (NAVMC 763)

(REV. 1-91). . . . . . . . . . . . . . . . . . . 3003 3-7

CHRONOLOGICAL RECORD (NAVMC 118(3)). . . . . . . 3004 3-11

ADMINISTRATIVE REMARKS (NAVMC 118(11)) . . . . . 3005 3-11

RECORD OF EMERGENCY DATA (RED) . . . . . . . . . 3006 3-19

REQUEST FOR INSURANCE (SGLI) (SGLV-8285,

MAR 1993). . . . . . . . . . . . . . . . . . . . 3007 3-19

SERVICEMEMBER'S GROUP LIFE INSURANCE ELECTION AND

CERTIFICATE (SGLI) (SGLV-8286, APR 1996) . . . . 3008 3-19

3-1

IRAM 3000

CHAPTER 3

OFFICER'S QUALIFICATION RECORD (OQR)

3000. INTRODUCTION. An OQR consists of a cover, standard pages,

and documents. Assemble the OQR as indicated in the following

subparagraphs.

3001. CONTENTS OF THE OFFICER’S QUALIFICATION RECORD (OQR).

1. Prepare an OQR cover for every officer’s record per paragraph

2004.2b(1). Insert authorized standard pages (see paragraph

3001.2 below) on the right side of the cover. File any other

matter authorized for filing in the OQR as a document on the left

side.

2. Standard Pages. Insert standard pages in the OQR Cover

(NAVMC 123a), beginning with NAVMC 763, Appointment Acceptance

and Record, as the top document on the right side and followed in

order by the standard pages listed below. It should be noted

that some of the standard pages may have originated from the

officer's prior enlisted record and may be brought forward as

part of a continuing record upon acceptance of commission (see

paragraph 4001.1).

a. NAVMC 118(3) (Rev. 5-74), Chronological Record

b. NAVMC 118(11) (Rev. 3-82), Administrative Remarks.

c. Computer-generated Record of Emergency Data (RED) (NAVMC

10526/DD Form 93 or locally produced form (Reserve or officer

candidate) are acceptable until accession into MCTFS.)

d. SGLV - 8285, Request For Insurance (SGLI) (see MCO

P1741.8).

e. SGLV - 8286, Servicemember's Group Life Insurance

Election and Certificate (see MCO P1741.8).

3. Documents

. The document side of the OQR is provided for

inserting some standard pages from the enlisted service record

and various documents regarding the Marine that should be made a

permanent part of the official record. Only file information

that is relevant and necessary to accomplish a purpose required

by statute, Executive order, Marine Corps order, or other direc-

tive of higher headquarters. Do not use the OQR as a catchall

.

Documents of temporary value, which are not specifically required

3-3

3001 IRAM

to be filed in the OQR, shall be filed in the unit’s correspon-

dence files. Do not file them in the OQR. Insert the following

documents, if applicable. The following listing is provided in a

suggested filing sequence. There is no mandatory sequence for

filing documents in the OQR.

a. NAVPERS 5510/1, Record of Personnel Reliability Program.

When an officer is involved in the Personnel Reliability Program

(PRP), file the NAVPERS 5510/1 as the top document.

b. Basic Individual Record/Basic Training Record (BIR/BTR).

The join or triennial audit copy with signatures will be filed in

the OQR. Printing and filing a corrected copy is only required

upon deployment.

c. NAVPERS 5510/3, PRP Screening and Evaluation Record.

d. IRS Form W-4, Employee's Withholding Allowance Certifi-

cate. (Federal and State) The most recent signed copy of this

form will be filed in the OQR. This form is not required to

reflect the current exemptions contained in the MCTFS.

e. IRS Form W-5, Earned Income Credit Advance Payment

Certificate, for eligible Marines who have filed for and are

receiving earned income credit.

f. DD Form 2058 and 2058-1, if required, State of Legal

Residence Certificate. Upon execution of the DD Form 2058-1,

ensure that a separate IRS Form W-4 is completed for state

withholding (see MCO P1080.40, MCTFSPRIM).

g. NAVMC 10922

, Dependency Application. File the latest

application(s) approved by the commander or approved/disapproved

by the CMC (MRP-1). (Refer to MCO P1751.3.)

h. DD Form 1407

, Dependent Medical Care and DD 1173 State-

ment (only on separation or retirement).

i. DD Form 2057

, Contributory Educational Assistance Program

(VEAP) - Statement of Understanding.

j. DD Form 2366, Montgomery GI Bill Act of 1984 (MGIB) -

Statement of Understanding. Retain on all personnel whether

enrolled in or disenrolled from the program.

3-4

IRAM 3001

k. DD Form 2384, Selected Reserve Educational Assistance

Program (GI Bill) Notice of Basic Eligibility (Reserve Marines

only).

l. VA Form 21-8951, Benefits/Waiver Certification (Reserve

officers only). (See MCO P1080.40, MCTFSPRIM.)

m. Documents supporting payment of allowances which are

considered necessary by the commander.

n. DD Form 1966, Application for Enlistment - Armed Forces

of the United States.

o. NAVMC 763, Appointment Acceptance and Record (OQR) copy

from the officer’s previous appointment.

p. DD Form 4, Enlistment/Reenlistment Document - Armed

Forces of the United States and any extension agreement (NAVMC

321a) thereto (officer candidates, WO, LDO, ECPs, etc.).

q. DD Form 214, Certificate of Release or Discharge From

Active Duty.

r. DD Form 398, Personnel Security Questionnaire (most

recent copy retained as long as military status is maintained to

expedite future updates). DD Form 398 will be replaced by SF

Form 86 upon updating of information noted thereon and removed.

s. SF Form 86

, Questionnaire for National Security Positions

(most recent copy retained as long as military status is

maintained to expedite future update).

t. DD Form 1879

, Request for Personnel Security Investiga-

tion. (Duplicate copy, plus any supporting documents. Retain

until security clearance is granted or denied.) (See MCO 5521.3.)

u. Release from Active Duty orders.

v. A

utomated Career Retirement Credit Report (CRCR). File

the original signed copy. Upon completion of the next anniver-

sary audit, remove the previous CRCR and replace with the most

current information. Refer to MCTFSPRIM for audit and unit diary

reporting requirements.

3-5

3002 IRAM

w. A written explanation of the eligibility requirements for

VA dental treatment, signed by the Marine or by the commanding

officer if the Marine refuses to sign. (Applies to Marines who

serve on active duty not less than 180 days.)

x. Preseparation Counseling Acknowledgment. Completed at

time of separation and filed in the OQR for permanent retention.

y. Marine's written rebuttal statement concerning a deroga-

tory administrative remarks page entry. (See paragraph

4006.2r(a) for rebuttal statement guidance)

z. Duplicate originals or certified copies of general and

special courts-martial promulgating orders per JAGINST 5800.7,

JAGMAN.

aa. NAVMC 118(8A), Military and Civilian Occupational

Specialties, Education Courses; Technical Training and Tests

bb. OPNAV Form 5211/9, Record of Disclosure - Privacy Act of

1974.

cc. NAVMC 11000, Privacy Act Statement for Marine Corps

Personnel and Pay Record.

dd. Any other document(s) required by current regulations or

considered necessary by the commander.

ee. Certified copy of separation physical (medical and

dental).

3002. COVER -- OFFICER’S QUALIFICATION RECORD (NAVMC 123A).

Prepare an OQR cover for every officer record per paragraph

2004.2b(1). Reporting units may affix a white gummed-label

produced through the Commander's Unit Diary Data Base retrieval

system (Marine Integrated Personnel System (MIPS)) or word

processing system with label producing capabilities. Gummed-

labels will contain only the identifying information indicated

above. Any additional information is prohibited. When the label

is used, affix it in the space provided for the last name.

3-6

IRAM 3003

3003. APPOINTMENT ACCEPTANCE AND RECORD (NAVMC 763) (REV. 1-91)

1. Complete a United States Marine Corps Appointment Acceptance

and Record (NAVMC 763 (Rev. 1-91)) for each appointee who accepts

initial appointment to warrant/commissioned grade, and for each

warrant/commissioned officer who effects a status change in the

Marine Corps or Marine Corps Reserve.

2. The following procedures apply in administering the

appointment:

a. The CMC (MCRC) will send the partially completed NAVMC

763, in quadruplicate, to the individual's commander or to an

organization designated to administer the appointment, as an

enclosure to the letter transmitting the appointment.

b. Upon receipt of the NAVMC 763, the commander will:

(1) If not already done, complete from local records and

by interview, the following items on the original and all copies

per paragraph 3003.3:

(a) Item 14. Religion.

(b) Item 14A. Religion Code.

(c) Item 21D. Date of Discharge.

(d) Item 22. Administration of Oath.

(e) EFF DATE. Use effective date ONLY when directed

by the CMC.

(2) Complete the above items in an all capitalization and

normal spacing format to present standardization throughout the

form.

(3) Pay special attention to the detailed instructions

contained in the letter of transmittal; e.g., unit diary report-

ing, DD Form 214 requirements, etc.

(4) When the appointee is not physically present at the

organization, the commander will complete the items indicated

above, except item 22, and will forward all documents to the

3-7

3003 IRAM

commander of the unit where the appointee is physically located

to effect the appointment. The officer effecting the appointment

will complete item 22 and return all documents to the individ-

ual's parent command.

(5) Upon completion of the NAVMC 763, open an OQR, if

appropriate, and complete the distribution of documents as speci-

fied in paragraph 3003.4.

(6) While the use of a self-correcting typewriter is an

acceptable method of correcting typographical errors made in the

process of entering information into the OQR, the NAVMC 763 is a

self-carbonizing form which will transfer any correction ribbon

strikeover attempts to subsequent pages. Per paragraph 2004.5,

strikeovers are prohibited; as such, the use of a self-correcting

typewriter as a method of making corrections to the NAVMC 763 is

not authorized.

c. Item 11, Lump-Sum Leave (LSL) is no longer used. If this

item is blank on previously issued forms, there is no need to

enter this information or request correction.

3. The following instructions govern completion of the items

listed in paragraph 3003.2b(1). If not already completed by

HQMC, follow these instructions explicitly when completing the

specific items. Except for Item 22, record all dates in

two-digit year, month, and day sequence separated by spaces.

Precede single digits with a zero. For example: "50 01 08" for 8

January 1950, “20000108” for 8 January 2000.

a. Item 14 - Religion

. Enter the religious preference.

b. Item 14A - Religion Code. Enter the religion code from

MCO P1080.20, MCTFSCODESMAN.

c. Item 21 - Prior Service/Item 21D - Dates of Discharge.

The primary purpose for entries in this item is for computation

of creditable service. Periods of service that are not credit-

able for any purpose (i.e., service as a cadet or midshipmen

while attending a service academy or in a ROTC program) will not

be reflected on the NAVMC 763. List periods of service that are

not creditable for pay purposes, but may be creditable for other

purposes (i.e., a period in the Delayed Entry Program (DEP)

commencing after 1 January 1985), with a notation that the period

3-8

IRAM 3003

is not creditable for pay purposes. Local command changes,

additions, or deletions in this section are prohibited. Any

information listed under "Prior Service" which is thought to be

in error will be corrected by the CMC (MMSB-10) and will require

specific documentation by the local command to justify any

change. The only exception to the above is if an item is left

blank and separate instructions are given for completion (i.e.,

Item 21D left blank for date discharged from last period of

service). In most cases, the date of discharge for the last

period of service will be the date prior to the date of accep-

tance in item 22.

d. Item 22 - Administration of Oath. After the oath of

office has been given, the appointee will sign their full name on

the signature line of the original. The NAVMC 763 is printed on

self-carbonizing paper that will enable the signature from the

original to be transferred to all attached copies. Each copy of

the NAVMC 763 will be certified as a true copy by the appointee's

original signature (not the officer administering the oath) in

the certification area provided on the form. Special care should

be taken to ensure that a carbonized signature does not appear in

the certification portion of any copy. Type the organization/

location at which the appointment is taking place on the line

following: "Subscribed and duly sworn to before me at unit." For

example: MCCDC, QUANTICO, VA. Enter the date as 1ST, 2D, 3D,

etc., JAN, FEB, MAR, ETC., and 98, 99, etc. The officer adminis-

tering the oath will sign the original copy on the line provided.

All remaining copies must bear the carbonized signature of the

appointing officer. The name, grade, and component of the

officer administering the oath will be typed below the signature

line.

e. EFF

DATE - Effective Date. The effective date is used

primarily for reversions and resignations when the officer

departs the area and must sign item 22 prior to the effective

date. In every instance in which "effective date" is used, the

CMC (MCRC) will provide specific authority. In all other cases,

the effective date is the date the NAVMC 763 is signed as entered

in item 22, regardless of any date entered in the "effective

date" that was entered without proper authority.

4. The commander of the organization designated to administer

the oath of office will immediately make distribution of the

completed NAVMC 763, as follows:

3-9

3003 IRAM

a. Appointments of members of the Platoon Leaders Class,

Naval Reserve Officers Training Corps, and U.S. Naval Academy.

Return the original (OMPF), Copy 1 (OQR), and Copy 2 (PROM BR) to

the CMC (MCRC). Deliver Copy 3 (INDIV) to the appointee for

retention. The CMC (MCRC) will forward Copy 1 (OQR) to the

appointee's first duty station. The Commanding Officer, Marine

Barracks, Annapolis, MD may retain Copy 1 (OQR) for those newly

commissioned lieutenants that will be assigned to the Academy

during the summer following graduation.

b. Direct Commissioning from Officer Candidates School with

Immediate Assignment to Active Duty, Interservice Transfers/

Former Marine Officers with Immediate Assignment to Active Duty,

Augmentations, Reversions, SMCR Direct Commissioning, MECEP, and

Warrant Officer and Limited Duty Officer Appointments.

(1) Original (OMPF) and Copy 2 (PROM BR). Forward to the

CMC (MCRC).

(2) Copy 1 (OQR). Insert in the OQR as the top document

on the standard side (see paragraph 3001.3).

(3) Copy 3 (INDIV). Deliver to the individual.

c. Regular Resignations with Appointment in the Reserve

(1) Original (OMPF) and Copy 2 (PROM BR). Forward to the

CMC (MCRC).

(2) Copy 1 (OQR)

. Insert in the OQR as the top document

on the standard side and if the officer is to be released from

Active Duty, forward OQR to the CG, MCRSC per table 4-1.

(3) Copy 3

(INDIV). Deliver to the individual.

d. Interservice

Transfers/Former Marine Officers Without

Assignment to Active Duty and Specialists

(1) Original (OMPF) and Copy 2 (PROM BR). Forward to the

CMC (MCRC).

(2) Copy 1 (OQR). Forward this copy to Commanding

General, Marine Corps Reserve Support Command, 15303 Andrew Road,

3-10

IRAM 3003

Kansas City, MO 64147-1207, the same day the appointment takes

place. Prompt forwarding of the OQR copy is essential for acces-

sion of the appointee into the MCTFS.

(3) Copy 3 (INDIV). Deliver to the individual.

5. Corrections to the NAVMC 763 prior to appointment. If accom-

plished prior to oath of appointment, the following items on the

NAVMC 763 and on all copies may be corrected at the unit level;

items 1, 2, 3, 6, 10, 14, 14A, 15, 15A, 21D, and 22. Forward

requests for changes to items other than those listed above to

the CMC (MCRC) in writing. Support requests with appropriate

documentation; i.e., DD Form 214, enlistment/reenlistment

document, service agreement, etc. A correction accomplished at

the unit level will be done by lining out the incorrect informa-

tion by a thin black ink line and typing the correct information

above the lined-out information. All items which are corrected

at the unit level will be neatly initialed by the appointee or

the officer administering the oath on the original and all

copies. Take special care to ensure that original initials

appear on all copies, not self-carbonized reproduced initials.

Once an appointment is accepted, make all corrections per

paragraph 5000.7a.

3004. CHRONOLOGICAL RECORD (NAVMC 118(3)). See paragraph 4004

and table 4-2 for preparation and maintenance instructions.

3005. ADMINISTRATIVE REMARKS (NAVMC 118

(11)). Past practices of

field commands to indiscriminately record minor infractions,

local command data and requirements prompted the decision to

limit entries to an absolute minimum. Review of entry require-

ments is a continuing process and as policy determinations are

made changes to this Manual will be published.

1. Limit administrative remarks to matters forming an essential

and permanent part of an officer's military history, which are

not recorded elsewhere in the OQR or the MCTFS, and which will be

useful to future commanders.

2. The following instructions are applicable to entries recorded

on this page:

3-11

3005 IRAM

a. Entries required by other Marine Corps directives, but

not included in this Manual, are unauthorized. Entries required

by ALMARs, MARADMINs and Personnel Administrative Advisories are

excluded from this restriction.

b. Separate entries by a heavy line. Reduce entries to the

briefest possible form as provided in the samples and position

them to use the minimum amount of space.

c. The CG, MCRSC, is authorized to make those page 11

entries required to effectively administered the records of

Reserve Marines.

d. The provisions of paragraph 1000.4c regarding adverse

matter apply to the field service record. If applicable, an

adverse entry will include statements to the effect that the

Marine was provided an opportunity to make rebuttal statement;

the Marine did or did not choose to make such a statement; and if

made, a copy of the statement is filed on the document side of

the OQR. (See paragraph 4006.2r(a) for rebuttal statement

guidance) If the Marine elects to make a rebuttal statement, the

Marine will have 5 working days after referral of the adverse

entry to return the completed statement to the commander for

entry into the OQR. Page 11 entries must include the following

language ONLY if they concern misconduct or substandard perform-

ance; confirmed incidents of illegal drug abuse or possession;

and incidents of alcohol abuse.

"I was advised that within 5 working days after acknow-

ledgement of this entry a written rebuttal could be submitted and

that such a rebuttal will be filed on the document side of the of

the OQR. I choose (to) (not to) make such a statement."

_________________________________________________________

| |

| NOTE: If the Marine refuses to acknowledge (sign) an |

| adverse/derogatory entry, add the statement "Marine |

| refuses to acknowledge this entry" at the bottom of |

| the entry. By refusing to acknowledge the entry the |

| Marine forfeits the opportunity to make a rebuttal |

| statement. Make a counter-entry immediately following |

| the counseling entry to verify the Marine was made |

| aware of the adverse/derogatory entry. The |

| verification counter-entry may be signed by direction |

| of the commanding officer. |

|_________________________________________________________|

3-12

IRAM 3005

e. Certain entries may require authentication by the

Commanding officer and/or acknowledgment by the Marine. These

specific signature requirements are indicated in the text or

sample entries. All other page 11 entries may be signed by

direction of the commanding officer (unit commander) unless

otherwise indicated. "Unit Commander" is defined as the company,

battery, or squadron commander or their functional equivalent;

i.e., OIC, I-I, etc. (See paragraph 2005.4 concerning

signatures.)

3. Authorized Entries

a. In Hands of Civil Authorities (IHCA)/In Hands of Foreign

Authorities (IHFA). When the Marine is IHCA/IHFA and later

acquitted or released without trial, record inclusive dates of

confinement and the tact of acquittal or released without trial.

If convicted, record date of arrest, nature and date of the

offense, trial date, the fact of conviction, sentence adjudged,

and the action taken by the commander.

b. Personnel Reliability Program (PRP)

(1) Preliminary screening incident to transfer for train-

ing which will lead to a PRP assignment is required. Sample

entry:

“(Date). Preliminary PRP screening for personnel

records, medical evaluation, and personnel interview IAW SECNAV-

INST 5510.35. Appropriate investigation initiated. You are

suitable for transfer for training. Major. J. DONATO, CO,

23May94.”

(2) Formal PRP Screening is required for personnel who

engage in training leading to a PRP assignment. The training

command will review the individual's personnel record to assure

that the preliminary screening was done. If the individual is

not qualified based on this record review alone, the training

command will briefly state that the member was found unsuitable

for PRP training assignment.

“(Date). Formal PRP Screening has been conducted.

Based upon review of records, you were found unsuitable for PRP

training and assignment IAW SECNAVINST 5510.35. LtCol J. F.

ALLEN, USMC, CO."

3-13

3005 IRAM

(3) Permanent decertification is a formal determination

that the Certifying Official can no longer assert that the

individual continues to meet the reliability standards provided

in enclosure (3) to SECNAVINST 5510.35. The following signed and

dated entry will be made:

“(Date). I, (name/grade/MOS), have been advised that

I have been permanently decertified for assignment to a reliabil-

ity billet as defined in SECNAVINST 5510.35. I understand this

decertification will be made a part of my permanent record. I

(did) (did not) submit a statement on my behalf with the report

of decertification submitted to CMC."

_____________________ _______________________

(Signature of Marine) (Signature of CO/OIC)"

e. Voluntary Retirement of Officers on Active Duty. An

entry is required when an officer on Active Duty requests a

transfer to the retired list. The Marine will sign the entry.

Sample entry:

“(Date). I request transfer to the retired list effec-

tive (Date). I have signed the Commanding Officers

pre-application checklist and fully understand the ramifications

of this request."

f. Request for Resignation. An entry is required when an

officer requests resignation. The Marine will sign the entry.

Sample entry:

"(Date)

. I request to resign my commission in the Marine

Corps effective (Date)

and (do) (do not) desire a Reserve commis-

sion. I have been counseled per paragraph 5003 of MCO P1900.16.”

g. Record of Issue of Wet-Type Divers' Dress, Campaign

Service Hat, Suitcase, Trunks, and General Officer Personal

Distinguishing Flap. Make an entry when a Marine is issued any

of the above items. The entry is permanent. Do not change or

delete the entry unless the Marine is separated under other than

honorable conditions, and the equipment is returned.

h. Certification and Suspension or Revocation of Air Traffic

Control (ATC) Certification. NAVAIR 00-80T-114, paragraph

3-14

IRAM 3005

3.3.1.2 requires a permanent record of ATC ratings. Make an entry

upon initial certification of ATC ratings. Local ATC recertifi-

cations do not require additional entries in the service record.

The initial certification entry is in addition to the entries

required in the Marine's ATC training and qualification record

(NAVMC 11004). NAVAIR 00-80T-114, paragraph 4.4, requires an

entry when certification as an ATC is suspended or revoked.

NAVAIR 00-80T-114 further stipulates that a suspension or revoca-

tion is an administrative action and is not to be construed as

disciplinary action. That information must be included as part

of the entry. The Marine will sign the suspension/revocation

entry. Sample entry:

"(Date). ATC Rating(s) (type(s)) is/are (suspended or

revoked) this date. I acknowledge this (suspension or

revocation) as an administrative action authorized by the ATC

officer and that this action is not of a disciplinary nature."

i. Misconduct or Substandard Performance Counseling. An

entry may be used to reflect counseling concerning misconduct or

substandard performance. The Marine will acknowledge (sign) the

counseling entry. This entry must include the language in

paragraph 3005.2d concerning the officer's right to submit a

rebuttal. (See paragraph 4006.3r(a) for rebuttal statement

guidance.) Sample entry:

“(Date). Counseled this date concerning (misconduct)

(substandard performance): (brief description of misconduct or

substandard performance). I was advised that within 5 working

days after acknowledgment of this entry, a written rebuttal can

be submitted and this rebuttal will be filed on the document side

of the OQR. I choose (to) (not to) make such a rebuttal."

j. Hostile Fire Area Assignment

. Marines desiring to waive

their OCD and volunteer for a second tour in a designated hostile

fire area must sign the following entry. (Refer to MCO P1300.8.)

“(Date). I hereby waive my OCD and request assignment to

(designated hostile fire area). I understand that this waiver

does not guarantee a particular location and my ultimate assign-

ment overseas will be predicated on the needs of the Marine

Corps.

3-15

3005 IRAM

k. Waiver of Designation as Sole Surviving Son/Daughter and

Revocation of Waiver. Marines designated sole surviving

son/daughter as defined by MCO P1300.8, may waive or revoke

privileges as appropriate by signing one of the following sample

entries and submitting same signed statement to CMC (MMOA).

(1) Waiver of privileges:

“(Date)

. I hereby waive my rights to restrictive

assignment as a sole surviving son/daughter per MCO P1300.8."

(2) Revocation of waiver:

“(Date). I hereby revoke the waiver of my sole

surviving son/daughter status and request reinstatement of that

status per MCO P1300.8."

l. Confirmed Incidents of Illegal Drug Abuse or Possession.

(Refer to MCO P5300.12) Record in the OQR all confirmed incidents

(civil or military) of illegal drug involvement. Consult MCO

P1610.7 concerning requirements for submission of a "DC" fitness

report. Whenever the counseling entry is made, afford the Marine

the opportunity to make a written rebuttal, if any, for inclusion

on the document side of the Marine's OQR. The entry must include

the language contained in paragraph 3005.2d concerning the

officer's right to submit a rebuttal. The Marine will acknowl-

edge (sign) the counseling entry. Sample entry:

“(Date). Counseled this date concerning my illegal drug

involvement; specifically, indicate involvement; i.e., traffick-

ing, possession, usage and, (if identified through urinalysis

testing, give DoD Drug Testing Laboratory message number and type

of drug identified). Include specific recommendations for

corrective action, to include date placed on/removed from the

Urinalysis Surveillance Program (USP) and date Marine was seen by

a substance abuse counselor. I am advised that processing for

administrative separation for cause is mandatory per MCO

P1900.16. I was advised that within 5 working days after

acknowledgment of this entry, a written rebuttal can be submitted

and this rebuttal will be filed on the document side of the OQR.

I choose (to) (not to) make a statement."

m. Alcohol Abuse. (Refer to MCO P5300.12) Commanders will

have an entry made in the OQR after counseling a Marine for a

first or subsequent alcohol-related incident that resulted in

3-16

IRAM 3005

civilian or military adjudication in a court of law or under the

UCMJ, and in the commander's judgment, a contributing factor to

the incident was the Marine's ingestion of alcohol. Consult MCO

P1610.7 for "DC" fitness report submission requirements on second

and subsequent incidents and mandatory Section C comment require-

ments. Whenever the counseling entry is made, the Marine must be

afforded the opportunity to make a written statement. File the

statement, if any, on the document side of the Marine's OQR. The

entry must include the language contained in paragraph 3005.2d

concerning the officer's right to submit a rebuttal. The Marine

will acknowledge (sign) the counseling entry. Sample entry:

“(Date). Counseled this date concerning my conviction of

(list charge(s), provide specific recommendations for corrective

action, and where assistance is available). (If the commander

plans to process the Marine for judicial or separation proceed-

ings as a result of the offense, include the information in the

entry. If the commander does not plan to process the Marine for

separation due to deficiencies, include the following sentence:

“I am advised that failure to take corrective action may

result in administrative separation or limitation on further

service.” I was advised that within 5 working days after

acknowledgment of this entry a written rebuttal could be submit-

ted and that such a rebuttal will be filed on the document side

of the service record. I choose (to) (not to) make such a state-

ment. Signature of Marine."

n. Voluntary Separation Incentive (VSI)/Special Separation

Benefit (558) Programs. When an officer is separated under the

VSI/SSB, an entry is required to document that the Marine under-

stands the required service obligations set forth in the VSI/SSB

program disclosure sheet. Marines approved for separation under

VSI/SSB will sign the following entry:

“(Date)

. Having been approved for separation under the

(VSI) (SSB) program, I hereby acknowledge my required service

obligations under PL 102-190, as outlined in the (VSI) (SSB)

program disclosure. I further understand that my Reserve commis-

sion will remain in effect until I request resignation upon

completion of my required service obligation, or I am transferred

to the Retired Reserve."

3-17

3005 IRAM

o. Revocation of Aviation Insignia (NA, NOF, ON, NAO, Navy,

and Combat Aircrew/Explosive Ordnance Disposal (EOD) Insignia.

Make an entry when a Marine’s eligibility to wear the Aviation

Insignia/EOD Insignia is revoked. Sample entry:

“Date

. The authority to wear (type of Aviation Insignia/

EOD Basic, Senior, Master Insignia) is revoked (cite reason and

authority for revocation) effective (date).”

p. Revocation/Reinstatement of Authority to wear Parachute

Jumping Insignia. Make an entry when a Marine’s eligibility to

wear the parachute jumping insignia is revoked/reinstated.

Sample entry:

“Date. The assignment to duty involving parachute

jumping is (terminated/reinstated) (cite reason and authority)

effective (date). Authority to wear parachute jumping insignia

(is) or (is not) (revoked/authorized).”

q. Additional Guidance Concerning Page 11 Entries:

(1) Commanders are authorized to make other entries on

this page that are essential to document an event in a Marine’s

career for which no other means or method of recording exists.

Authorized entries under this rule must meet two tests: (1) the

information contained in the entry is of permanent value to the

Marine's career; and, (2) the information is not, or cannot be,

documented any where else in the OQR, medical records, or the

Marine's MCTFS record. Participation in certain operations

(excluding routine training exercises/operations) not specifi-

cally identified as combat operations or as having a potential

for escalating into combat operations and humanitarian relief

efforts (i.e., California Loma Prieta Earthquake Relief, etc.)

are considered to be significant events in a participant's

military career.

(2) Restrictions

(a) Do not make entries on page 11 which concern

administrative discharge proceedings or proceedings for retiring

an officer at the next lower pay grade if the proceedings, upon

final review, do not result in an administrative discharge or

retirement at the next lowest grade.

3-18

IRAM 3005

(b) Commanders will not use page 11 as a local train-

ing record. Do not make entries to document local indoctrination

lectures or acknowledgment of certain local regulations pertain-

ing to drug/alcohol, uniform, and fraternization policies. As an

exception, the Commanding Officer, MSG Battalion may make neces-

sary counseling entries regarding fraternization with civilian

personnel upon assignment of Marines to certain posts.

(c) Do not make separate entries for assignment to or

removal from the weight control/military appearance program. The

administrative separation counseling entry required by MCO

6100.10 upon assignment to weight control, the completion of

enclosure (4) to MCO 6100.10, the assignment and removal entries

reported in MCTFS, and entries made in the individual's health

record are considered sufficient to satisfy all recording and

documentation requirements. There is no requirement, other than

the MCTFS entry, to record a Marine's removal from the weight

control/military appearance program.

3006. RECORD OF EMERGENCY DATA (RED). See paragraph 4009 for

preparation and maintenance instructions.

3007. REQUEST FOR INSURANCE (SGLI) (SGLV-8285 MAR 1993). See

paragraph 4010 for preparation information and disposition

instructions.

3008. SERVICEMEMBER'S GROUP LIFE INSURANCE ELECTION AND CERTIFI-

CATE (SGLI) (SGLV-8286 APR 1996). See paragraph 4011 for prepa-

ration information and disposition instructions.

3-19

IRAM

CHAPTER 4

PARAGRAPH PAGE

INTRODUCTION . . . . . . . . . . . . . . . . . 4000 4-3

CONTENTS OF THE SERVICE RECORD BOOK (SRB). . . 4001 4-3

COVER (NAVMC 118A) . . . . . . . . . . . . . . 4002 4-7

ENLISTMENT/REENLISTMENT DOCUMENT -- ARMED FORCES

OF THE UNITED STATES (DD FORM 4) (MAY85) . . . 4003 4-7

CHRONOLOGICAL RECORD (NAVMC 118(3)) . . . . . 4004 4-16

RECORD OF SERVICE. . . . . . . . . . . . . . . 4005 4-31

ADMINISTRATIVE REMARKS (NAVMC 118(11)) . . . . 4006 4-44

UNIT PUNISHMENT BOOK (5812), (NAVMC 10132)). . 4007 4-58

RECORD OF CONVICTION BY COURT-MARTIAL

(NAVMC 118(13)); SUPPLEMENTARY RECORD OF

CONVICTION BY COURT-MARTIAL (NAVMC 118(13A)) . 4008 4-66

RECORD OF EMERGENCY DATA . . . . . . . . . . . 4009 4-73

REQUEST FOR INSURANCE (SGLI) (SGLV-8285,

MAR 1993). . . . . . . . . . . . . . . . . . . 4010 4-77

SERVICEMEMBERS'S GROUP LIFE INSURANCE ELECTION

CERTIFICATE (SGLI) (SGLV-8286, APR 1966). . . . 4011 4-77

FIGURE

4-1 SAMPLE RECORD OF EMERGENCY DATA (RED). . . 4-76

TABLE

4-1 DISTRIBUTION INSTRUCTIONS FOR DD FORM 4 . . 4-15

4-1

IRAM

SERVICE RECORD BOOK (SRB)

PAGE

TABLE

4-2 OCCASIONS FOR CHRONOLOGICAL RECORD

ENTRIES . . . . . . . . . . . . . . . . . . . 4-20

4-3 OCCASIONS FOR CONDUCT AND DUTY

PROFICIENCY MARKINGS. . . . . . . . . . . . . 4-34

4-2

IRAM

CHAPTER 4

SERVICE RECORD BOOK (SRB)

4000. INTRODUCTION. A SRB consists of a cover, standard pages,

and documents. Assemble the SRB as indicated in the following

subparagraphs.

4001. CONTENTS OF THE SERVICE RECORD BOOK (SRB)

1. Standard Pages. Prepare and insert the following standard

pages on the right side of the record: DD Form 4, Enlistment/

Reenlistment Document and signed statements of understanding

which are stapled to the service record copy of the form,

followed by pages 3, 11, RED following and Forms SGLV-8285 and/or

SGLV-8286. NAVMC 10132 pages 13 and 13A are prepared and

inserted when required. File any NAVMC 321a, Agreement to Extend

Enlistment, when executed, on top of the enlistment/ reenlistment

document which it extends. Maintain documents prescribed for

retention in the SRB on the document side. Recruit depots will

ensure that before transfer of recruits, standard pages 3, and

11, plus other required pages are part of the SRB. Enter last

name, first name, middle initial and SSN at the bottom of each

page per paragraph 2004.2a. (See paragraphs 4006 through 4012

regarding entries to be made on individual pages.) When any page

is filled or there is not enough room for recording further

entries in one or more sections, note at the bottom of the page

"Continued on supplemental page" per paragraph 2004.2a. Place

the supplemental page behind the closed-out pages in the

appropriately labeled sequence.

2. Documents. The document side of the SRB is provided for

inserting superseded standard pages from the service record,

official letters, certificates, and various other documents

regarding the Marine that should be made a permanent part of the

official record. Only file information that is relevant and

necessary to accomplish a purpose required by statute, Executive

Order, Marine Corps Order, or other directive from higher

headquarters. Do not use the SRB as a catchall. Documents of

temporary value, which are not specifically required to be filed

in the SRB, are filed in the unit's correspondence files; do not

file them in the SRB. Extra copies of transfer orders, local

command memoranda, endorsement correspondence, or other

extraneous papers are not authorized for retention. Insert the

below listed documents, if applicable.

4-3

4001 IRAM

a. The following listing is provided in a suggested filing

sequence. There is no mandatory sequence for filing documents in

the SRB.

(1) BIR/BTR. The join or periodic audit copy with

signature will be filed in the service record. Printing and

filing a corrected copy are only required upon deployment.

(2) NAVPERS 5510/1, Record of Personnel Reliability

Program. When a Marine is involved in the PRP, file the NAVPERS

5510/1 as the top document

.

(3) A written explanation of the eligibility requirements

for VA dental treatment, signed by the Marine, or by the

commanding officer if the Marine refuses to sign. (Applies to

Marines who served on Active Duty not less than 180 days.)

(4) IRS Form W-4

, Employee's withholding Allowance

Certificate. The most recent signed copy of this form will be

filed in the SRB. This form is not required to reflect the

current exemptions contained in the MCTFS.

(5) IRS Form W-5, Earned Income Credit Advance Payment

Certificate, for eligible Marines who have filed for and are

receiving earned income credit.

(6) DD Form 2058 and 2058-1 if required, State of Legal

Residence Certificate. Upon execution of the DD Form 2058-1,

ensure that a separate IRS Form W-4 is completed for state

withholding (see MCO P1080.40, MCTFSPRIM, par. 5059).

(7) DD Form 2057

, Contributory Education Assistance

Program-Statement of Understanding.

(8) DD Form 2366, Montgomery GI Bill Act of 1984 (MGIB)

Statement of Understanding. Retain on all personnel whether

enrolled in or disenrolled from the program.

(9) NAVMC 10922, Dependency Application. File the latest

application(s) approved by the commander or approved/disapproved

by the CMC (MRP-1). (Refer to MCO P1751.3.)

(10) Documents considered by the commander to be a

necessary part of the SRB to support payment of allowances.

4-4

IRAM 4001

(11) DD Form 4, Enlistment/Reenlistment Document - Armed

Forces of the United States (the "old contract" and any extension

agreements (NAVMC 321a) thereto, upon immediate reenlistment).

(12) NAVMC 763, Appointment Acceptance and Record (OQR

copy) from previous officer appointments.

(13) NAVMC 11000, Privacy Act Statement for Marine Corps

Personnel and Pay Records.

(14) Individual Clothing Record (NAVMC 631 for males;

NAVMC 631a for females). Instructions for preparation,

maintenance, and disposition of these forms are contained in MCO

P10120.28, ICR.

(15) DD Form 214, Certificate of Release or Discharge

From Active Duty.

(16) Marine's written rebuttal statement concerning a

derogatory administrative remarks page entry.

(17) DD Form 1966, Application for Enlistment - Armed

Forces of the United States.

(18) OPNAV 5211/9, Record of Disclosure - Privacy Act

1974.

(19) Veterans' Administration Insurance Forms.

(20) DD Form 2257, Designation/Termination

MPC-FPC-COPE-

PFO. Retained on all MOS 0161 postal clerks.

(21) Duplicate originals or certified copies of general

or special courts-martial promulgating orders per JAGINST 5800.7.

(22) NAVMED

6100/5, Abbreviated Limited Duty Medical

Board Report.

(23) CMC letters which authorize remedial promotion.

(24) DD Form 1879, Request for Personnel Security

Investigation. (Duplicate copy, plus any supporting documents.

Retain until security clearance is granted or denied)

(25) VA Form 21-8951

, Benefits/Waiver Certification.

(Reserve Marines only) (See the MCTFSPRIM)

4-5

4001 IRAM

(26) Standard Written Agreement to Train (SWAT).

(Reserve Marines only) (See MCO P1001R.1, MCRAMM)

(27) Written Agreement for Reserve/Extension Bonus and

Affiliation Bonus for the Selected Reserve Incentive Program.

(Reserve Marines only)

(28) Automated Career Retirement Credit Report (CRCR).

File the original signed copies of the CRCR. Upon completion of

the next audit, remove the previous CRCR and replace with the

CRCR containing the most current information. The CRCR prepared

and filed between June 1992 and October 1992, as directed by

HQMC, upon which the Marine certifies the accuracy of previously

reported Reserve retirement credit points, will not be removed

from the record. This certified CRCR is a permanent historical

document. These procedures will be incorporated into a future

change to MCO P1900.16. Refer to MCO P1080.40, MCTFSPRIM, for

unit diary reporting requirements.

(29) Release from active duty orders.

(30) SF Form 86, Questionnaire for National Security

Positions (most recent copy retained as long as military status

is maintained to expedite future update).

(31) NAVPERS 5510/3, PRP Screening and Evaluation Record.

(32) NAVMC 118(8A), Military and Civilian Occupational

Specialties, Education Courses; Technical Training and Tests.

(33) Copy of approved Administrative Separation

Proceedings when the separating authority suspends its execution.

(34) Copy of Administrative Separation Proceedings’

finding of one or more allegations that are supported by a

preponderance of the evidence, but the member is retained even

though this finding is not disapproved by higher authority’s

action.

(35) Any other document(s) required by current

regulations or considered by the commanding officer to be a

necessary part of the Marine's record.

NOTE: The following documents will be placed on the top of the

standard page side (right) upon release from Active Duty:

4-6

IRAM 4001

(36) DD Form 1407, Dependent Medical Care (on separation

or retirement).

4002. COVER (NAVMC 118A)

1.

The organization to which a Marine is transferred by a recruiting

activity shall prepare the cover.

2. Enter the Marine's name (last name, first name, and middle

initial followed by such titles as "Jr.," "Sr.," or Roman

numerals ie "II," "III," etc.) and SSN on the cover. When the

first and middle name consists of two initials, the first initial

shall be placed in the "first name" portion of the cover. Both

initials shall be followed by a period. Reporting units may

affix a white gummed-label produced through the UD/MIPS or a word

processing system with label producing capabilities.

Gummed-labels will contain only the identifying information

indicated above. Any additional information is prohibited. When

the label is used, affix it in the space provided for the last

name.

3. The cover prepared at recruit depots for individuals

under-going recruit training contains information not authorized

by the instructions in paragraph 4004.2 above. The cover is

affixed with a gummed-label containing the individual's name,

platoon number, PEBD, DOB, and SSN which is authorized as part of

the information needed to facilitate expeditious

handling/processing of a recruit's service record while

undergoing training. Organizations to which a Marine is

transferred from recruit training may continue to use the cover

until it is rendered unserviceable.

4. Organizations effecting immediate reenlistment will continue

to use the present record by inserting the new enlistment/

reenlistment document as the first standard page, placing the old

contract or enlistment/reenlistment document and any extension

agreements thereto on the document side of the SRB, and making

the other required service record entries.

4003. ENLISTMENT/REENLISTMENT

DOCUMENT -- ARMED FORCES OF THE

UNITED STATES (DD FORM 4) (MAY85)

4-7

4003 IRAM

1. Scope of Instructions

a. The DD Form 4 is the basic document establishing a legal

relationship between the United States Government and the

enlisted member of the Armed Forces. That document is used for

all original enlistments and reenlistments (immediate,

continuous, or broken) in the Marine Corps or Marine Corps

Reserve. The instructions contained herein apply to the

preparation and distribution of the DD Form 4 for immediate

reenlistment in the Marine Corps and Marine Corps Reserve and

certain reenlistment in the Marine Corps Reserve as a result of

continuous or broken service as discussed in paragraph

4003.4.

b. Each Marine Corps recruiting station and/or Military

Entrance Processing Station is responsible for original

enlistments and reenlistments as a result of continuous or broken

service into the Regular establishment, and original enlistments

into the Reserve establishment.

c. Reserve organizations are customarily responsible for

prior service recruiting and reenlistments as a result of

continuous or broken service in the Reserve establishment.

Marine Corps Reserve organizations are guided by MCO P1100.72

(MPPM ENLPROC) and MCO P1040R.35 (Marine Corps Reserve Career

Planning Guide) for these purposes. Marine Corps commands in

receipt of those publications using the instructions contained

herein, may effect reenlistments into the Marine Corps Reserve as

a result of continuous or broken service.

2. General Instructions

a. Use either a natural or all capitalization and spacing

format in preparing the form. (The examples shown below are for

a document typed in the natural capitalization format.) Do not

mix methods of preparation. Type or word process the document

using a ribbon which will produce black impressions capable of

rendering each page of the document suitable for reproduction by

photographic or other duplicating process. Ensure all copies are

legible. All signatures and initials are required on the

original only (removal of the carbons is required prior to

signature and any required initials). Use black ink for

signatures and initials. Take special care to ensure that

required items are correctly completed without typewriter

strikeovers. The Marine concerned and the reenlisting officer

4-8

IRAM 4003

will initial any erasures or corrections on all copies of the

document. Erasures or corrections to item 5-"Date of

Enlistment/Reenlistment," item 8-(service period of enlistment,

and pay grade), or any item(s) in Section D-"Certification and

Acceptance" and Section E-"Confirmation of Enlistment or

Reenlistment," are prohibited. Errors in these items will

necessitate a complete retype of the document.

b. Correct errors discovered after the immediate

reenlistment is effected per the instructions contained in

chapter 5 of this Manual.

c. The service representative who accepts the Marine for

immediate reenlistment will, prior to signing the completed form,

verify typed entries on all copies and explain all applicable

parts of the document to the Marine.

d. Enter all dates on the DD Form 4 in year, month, day

format. Dates will show the last two digits of the year, the two

digit month, and the day shown in two digits. For example:

960704.

3. Detailed Instructions. The following preparation

instructions apply to immediate reenlistments in the Marine Corps

and Marine Corps Reserve only. Contracts prepared on initial

enlistees at the Military Entrance Processing Stations have

separate completion instructions.

a. SECTION A - ENLISTEE/REENLISTEE IDENTIFICATION DATA

(1) Item 1 -- Name

. Enter full last name (including

compound name, if applicable; i.e., mother's surname for those

Marines who use it in combination with father's family name),

first name, middle name(s), and any suffixes such as Jr., Sr.,

III, etc. If the Marine was given an initial or initials rather

than first and/or middle name, enter such initial or initials.

If there is no middle name or initial, make no entry for the

middle name. Do not use punctuation of any sort including

apostrophes, periods, or hyphens. Spaces will not be inserted

between sections of compound names nor used as a substitute for

apostrophes or hyphens. For example:

Freeland Jacqueline Doris Smith T Richard

Davis J T Brusek John Edward Jr

Loup Michael GonzalesSegarra Humberto Jorge

OBrien Anthony Jerome (father's family name)(mother's

surname)

4-9

4003 IRAM

(2) Item 2 -- Social Security Number. Enter the

nine-digit SSN of the Marine, separating divisions with a hyphen.

For example: 126-22-2328.

(3) Item 3 -- Home of Record. Enter street, city,

state, and zip code that the Marine claimed as legal

residence/permanent home of record upon entering into a contract

for service in the Marine Corps or Marine Corps Reserve. For

example: 152 Water Ave, Lafayette, LA 70501. Per the provisions

of the JFTR, effective on and after 1 January 1987, a Marine may

not change the home of record upon appointment/reappointment to

commissioned grade or reenlistment. Such changes are only

authorized when there is a break in service of more than 1 full

day. If the home of record on the enlistment/reenlistment

document, record of induction or appointment acceptance and

record, is determined to be erroneous, approval of the CMC

(MMSB-10) is required before correcting the document. (See MCO

P1080.40, MCTFSPRIM and JFTR, appendix A, part 1, H.)

(4) Item 4 -- Place of Enlistment/Reenlistment. "X" out

the word "ENLISTMENT." Enter the organization, city, and state

where the reenlistment took place. Abbreviations may be used.

For example: COA, HqBn, HQMC, ARLVA.

(5) Item 5 -- Date of Enlistment/Reenlistment. "X" out

the word "ENLISTMENT." Enter effective date (the effective date

of reenlistment is the commencement date of the contract). Enter

in year, month, and day sequence. For example: 961010.

(6) Item 6 -- Date of Birth. Enter in year, month, and

day sequence. For example: 540614.

(7) Item 7 --

Prev Mil Svc Upon Enl/Reenl. No entries

required. Leave this item blank.

4-10

IRAM 4003

b. SECTION B - AGREEMENTS

(1) Item 8. Immediately following the words "I am," "X"

out the word "enlisting." In the space provided, enter Marine

Corps or Marine Corps Reserve, followed by the Arabic numeral

which represents the period of years for which enlisting.

Example: "4". Enter in the space provided, the pay grade in

which reenlisting. Example: E-7. In the next sentence, "X" out

the word "enlistment" and in the space provided for annex(es),

enter "None" in the case of all immediate reenlistments.

(2) Item 8a -- For Enlistment in a Delayed

Entry/Enlistment Program (DEP). Draw a diagonal line across this

item for other than DEP enlistments.

(3) Item 8b -- Remarks. Type “(Date). Articles of UCMJ

explained to me this date as required by Article 137, UCMJ.” and

one of the appropriate entry(ies) below that apply. These

entry(ies) should appear on all copies of the DD Form 4.

(a) For immediate reenlistments where the LSL is the

only monetary entitlement involved, and provided the Marine does

not elect payment of LSL, enter the following statement to

substantiate the non election of the LSL payment: "I do not

desire payment of my lump-sum leave.

(b) For immediate reenlistments where the Marine has

an advance leave balance; the advance leave balance is 30 days or

less; the Marine does not elect to convert the advance leave

balance to excess leave; and the Marine elects to carry forward

the advance leave balance to the new period of service; enter the

following statement to substantiate the carry-forward election:

"I elect to carry my entire advance leave balance forward to my

new period of service."

(c) For immediate reenlistments where lateral

movement is involved, type the following statement: "I understand

that this reenlistment contract is contingent upon successful

completion of the training requirement for MOS ____. Should I

fail to complete the training requirement for MOS ____, I may be

separated from the Marine Corps."

(4) Item 8c.

All Marines reenlisting will initial in the

space provided. Initials will appear on the original document

only. Immediately following the words "Initial of," "X" out the

word "Enlistee."

4-11

4003 IRAM

c. SECTION C - PARTIAL STATEMENT OF EXISTING UNITED STATES

LAWS

(1) Item 9 -- For all Enlistees or Reenlistees. Have the

reenlistee read the material in item 9.

(2) Item 10 -- Military Service Obligation for all Members

of the Active and Reserve Components, Includinq the National

Guard. Have the reenlistee read the material in item 10.

(3) Item 11 -- For

Enlistees/Reenlistees in the Navy or

Marine Corps. Have the reenlistee read the material in item 11.

(4) Item 12 -- For All Male Applicants. Have the reenlistee

(male only) read the material in item 12.

d. SECTION D - CERTIFICATION AND ACCEPTANCE

(1) Item 13a. Draw a line across the acceptance portion

in the case of immediate reenlistment. “X” out the word

“enlistee,” and, if none is the appropriate answer, have the

Marine “X” the block “NONE” and place his/her initials on

the line provided. Record reenlistment incentive(s) on page

11 of the service record as requried by paragraph 4006.

(2) Items 13b and 13c -- Signature of Enlistee/Reenlistee

and Date Signed. Immediately following the words "SIGNATURE

OF," "X" out the word "ENLISTEE." The Marine will sign full

name and enter the date in year, month, and day sequence on

the original document only. The date in item 13c must agree

with the dateentered in item 14f. Example: 961010,

20000201.

(3) Item 14a. In the space provided, enter Marine Corps

or Marine Corps Reserve as appropriate.

(4) Items 14b - 14g -- Service Representative

Information. Enter the name in last name, first name, and middle

initial sequence, pay grade (for example: E-8), organization,

date signed (for example: 961010), and organization address of

the service representative accepting the Marine for reenlistment

in the appropriate blocks. The date in item 14f must agree

with the date entered in item 13c.

4-12

IRAM 4003

(5) Item 14e -- Signature of the Service Representative.

Prior to signing, the service representative will verify

correctness of entries and explain all applicable paragraphs of

the reenlistment document to the reenlistee. The service

representative identified in item 14b will sign in first name,

middle initial, and last name sequence (initials and last name

are acceptable) on the original document only.

e. SECTION E - CONFIRMATION OF ENLISTMENT OR REENLISTMENT

(1) Item 15. Immediately following the letter "I," in

the space provided, type the Marine's full first, middle, last

name and any suffix as shown in item 18b. Do not use punctuation

of any sort, including periods or dashes. For Marines who elect

to affirm their oath rather than swear to it, strike out the

words "swear or" in the body of the oath and the words "So help

me God" at the end of the oath on page 4/2 of the DD Form 4. The

official who reads the words aloud will omit the stricken words.

(2) Item 16

. No entry required. Draw a diagonal line

across this item.

(3) Item 17. No entry required. Draw a diagonal line

across this item.

(4) Item 18a and 18b -- Signature of Enlistee Reenlistee

and Date Signed. "X" out the word "ENLISTEE." The Marine will

sign full name and enter the date in year, month, and day

sequence on the original document only. Example: 961010. The

date in this item must agree with the date in item 19f. (See

note 1, 2, or 3, as appropriate.)

(5) Item

l9a. Word(s) stricken from the reenlistment

oath (item 15) should also be stricken from the reenlisting

officer's statement

(6) Items 19b - 19g --

Enlistment/Reenlistment Officer

Information. Enter the name of the reenlisting officer who

administered the oath of reenlistment (last name, first name, and

middle initial sequence), pay grade (for example: 05),

organization, date signed (in year, month, and day sequence: for

example: 961010), and organizational address in the appropriate

4-13

4003 IRAM

blocks. The reenlisting officer will sign in first name, middle

initial, and last name sequence (initials and last name are

acceptable) on the original document only. The date entered in

item 19f must agree with the date in 18b. (See note 1, 2, or 3.)

NOTE 1: In the case of all reenlistments of Marines on active

duty, administer the reenlistment oath a day in

advance of the effective date of reenlistment. In

the event the effective date of reenlistment is on a

Monday or another day following a 2 or 3 day holiday

period, the reenlistment oath may be administered on

the last working day immediately preceding the

weekend or holiday period.

NOTE 2: In the case of Marine Corps reservists not on active

duty who reenlist in the Marine Corps Reserve, the

reenlistment oath may be administered up to 30 days

in advance of the effective date of reenlistment and

entered in item 5 of the DD Form 4.

NOTE 3: In the case of active duty Marines being discharged

who want to reenlist in the Marine Corps Reserve, the

reenlistment oath may be administered up to 30 days

in advance of the effective date of reenlistment

entered in item 5 of the DD Form 4. Marines taking

leave awaiting separation may be sworn into the

Marine Corps Reserve immediately prior to the start

of leave with the effective date of reenlistment on

the day following date of discharge in item 5 of DD

Form 4. This reenlistment must be reported into

MCTFS when the contract is signed with the effective

date as that shown in block 5 of DD Form 4.

4. Disposition Instructions. Distribute copies of enlistment/

reenlistment document as shown in table 4-1.

4-14

IRAM

DISTRIBUTION INSTRUCTIONS FOR DD FORM 4

TABLE 4-1

retained by

the activity

effecting

the

reenlist-

ment

forwarded to the first duty

station joining the

reenlistee to be inserted

on the right side of the

SRB as page 1 with any

annex(es) and supporting

documents on the date of

reenlistment

forwarded with copies of

all annex(es) and

supporting documents,

and the original of the DD

Form 1966 to the CMC

(MMSB-20), HQMC, 2008

Elliot Rd, Suite 22134-

5030 on date of

reenlistment

desiring to reenlist in

the Ready Reserve as

a result of continuous

or broken service

(see note 3)

5

inserted on the right side

of the SRB as page 1 on

the date of reenlistment

a member of the IRR

is reenlisting in the

USMC

4

forwarded to the CG,

MCRSC, 15303 Andrews

Rd. Kansas City, MO

64147-1207 to be

inserted on the right side

of the SRB as page 1 on

the date of reenlistment

a member of the IRR

and is reenlisting

immediately in the

IRR (see notes 1 and

2)

3

forwarded to the parent

SMCR unit joining the

reenlistee for insertion on

the right side of the SRB

as page 1 with any

annex(es) and supporting

documents on the date of

reenlistment

a member of the

Ready Reserve and is

reenlisting

immediately in the

Ready Reserve (see

notes 1 and 2)

2

delivered

to the

Marine

on the

date of

reenlist-

ment

retained by

the activity

effecting

the

immediate

reenlist-

ment

inserted on the right side

of the SRB as page 1 on

the date of reenlistment

forwarded with reproduced

copies of the following:

NAVMC 118 SRB

standard pages: 3, ROS (if

corporal or below), 11,

NAVMC 10132 and 13 (if

applicable) containing

entries associated with the

previous enlistment to the

CMC (MMSB-20), HQMC,

2008 Elliot Rd., Suite 114,

Quantico, VA 22134-5030

on the date of

reenlistment. (See note 4)

a Regular on active

duty and is reenlisting

immediately in the

Regular Marine Corps

(see notes 1 and 2)

1

and the

pink third

copy is

the green

second

copy is

the yellow first copy isthe original isIf a Marine is

EDCBA

R

U

L

E

4-15

4003 IRAM

NOTES:

1. Actions involving immediate reenlistments into the Marine

Corps or Marine Corps Reserve are accomplished by the unit

holding the Marine's SRB.

2. There is no requirement to prepare a DD Form 1966,

Application for Enlistment--Armed Forces of the United States, on

immediate reenlistments in the Marine Corps or Marine Corps

Reserve.

3. DD Form 1966, Application for Enlistment--Armed Forces of the

United States, must be prepared for all original enlistments and

reenlistments in the Marine Corps Reserve as a result of broken

service (refer to MCO P1040.31 and MCO P1040R.35 for definition

of continuous/broken reenlistment).

4. Forward a reproduced copy of any rebuttal statement(s) to a

derogatory administrative remark page 11 entry(ies) along with

the page 11 which contains the entry.

4004. CHRONOLOGICAL RECORD (NAVMC 118(3))

1. This is a standard page designed for recording in

chronological sequence, the events or duties performed by a

Marine from time of commissioning or enlistment, through and

including, complete severance from the Marine Corps or Marine

Corps Reserve. The chronological record of a Marine is important

because it is a historical recording of assignments documented in

the sequence of occurrence. Beginning with recruit training/OCS,

maintain the chronological record following the Marine's

assignment sequence using the prescribed NAVMC form. Whenever

page 3 is full, or a new version is prescribed, prepare a

supplemental page per the instructions contained in paragraph

2004.2a. Line out the unused portion of the page to preclude

further entries after the supplemental page has been added.

Place the supplemental page behind the full or closed-out pages

in the appropriate labeled sequence, to include any NAVMC 118(3)

(Rev. 6-62) or earlier versions of this form which have a

combination of chronological information, general military

subjects (essential subjects), and conduct and duty proficiency

markings that are now automated and reported by unit diary entry.

4-16

IRAM 4004

Upon immediate reenlistment, reproduce the Chronological Record

page(s) containing entries subsequent to the last enlistment and

forward the copy(ies) with the original of the enlistment/

reenlistment document as directed in table 4-2, column B. Use

all upper case typeface when making entries. The use of

abbreviations and/or acronyms is encouraged.

2. Unit/Organization. Record name of the organization, to

include battalion which the Marine is assigned for primary duty

and the reporting unit code (RUC) and monitored command code

(MCC) for the Regular establishment. SMCR units will include the

RUC of the Reserve unit and not that of the Inspector-Instructor

staff. Record unit/organization entries with all lines starting

at the left margin or the first line starting at the left margin

and second and subsequent lines indented one space. For example:

2DBN 6THMAR 2DMARDIV HQCO 23DMAR 4THMARDIV

FMF CAMLEJ NC FMF USMCR SAN BRUNO CA

RUC 12220 MCC V26 RUC 141O1

3. Upon redesignation of an organization, record new

organization title, address, RUC, MCC, effective date, and

authority. No other entries are required in the primary duty and

remarks columns. For example:

VMGR-2

SANTA SANTA ANA

EL TORO CA MCC G37

RUC 02003 MCC 023

EFF DATE: 905150

AUTH: Co, MCCDC MSG 140814Z APR97

4. Primary Duty. The primary duty will reflect the abbreviated

descriptive title of only the primary duty and billet military

occupational specialty (BMOS). For Marines attending recruit

training and MCT use the BMOS 9900, and for Marines attending a

formal school use the intended military occupational specialty

(IMOS) as the primary duty. See MCO P1080.40, MCTFSPRIM. During

periods of nonduty such as confinement, unauthorized absence, and

in hands of civil authorities, the BMOS or IMOS is omitted. The

omission is supported by the remarks entry reflecting the nonduty

status. For Marines joined to the IRR, omit the BMOS.

4-17

4004 IRAM

Whenever a Marine is assigned or reassigned a primary duty,

record the abbreviated job title and the BMOS of the duty

performed. Upon completion of each duty assignment, record in

parentheses, immediately after the BMOS, the number of months

such duty was performed. When a Marine is declared a deserter,

close out the number of months in primary duty as of the date of

action on declaration. Count periods of 16 days or more as a

full month.

5. Remarks. Use the remarks portion of this page for entering

the effective date of such occurrences as joins, transfers,

reassignments, discharge, retirement, resignation,

hospitalization, and death. Precede all entries with the date(s)

of the occurrence. Although table 4-3 provides entry

configurations, an exact format is not prescribed for the remarks

entries. Entry composition should contain sufficient information

to reflect the general purpose of the entry. The transfer entry

will include the MCC to which the Marine is directed for duty as

cited in the PCS/PCA orders. Record company/battery assignments

in this portion of page 3 for the Regular establishment only.

a. There are no recording requirements when a Marine is

discharged for the purpose of immediate reenlistment, upon a

Marine's executing an extension of enlistment, or on the

effective date of an extension of enlistment.

b. Periods of additional or temporary additional duty in

excess of 30 days, temporary additional duty under instruction as

a student in a formal school, as defined in MCO P1080.20, for any

period, and assignment to the Fleet Marine Corps Personnel

Assistance Program (FAP), are occurrences which are to be

recorded as remarks and will include a commencement and

termination date. When temporary duty or temporary additional

duty of a Marine is terminated, record in parentheses the number

of months such duty was performed in the primary duty column

immediately following the BMOS.

c. Leave periods and periods of nonduty such as proceed,

delay, and travel are not recorded on the chronological record.

For periods of nonduty such as confinement, unauthorized absence

in excess of 24 hours, desertion, in hands of civil authorities

(IHCA), in hands of foreign authorities (IHFA), etc., record the

commencement and return date of such periods. When a Marine

is dropped or declared a deserter, the action date is normally

the 31st day.

4-18

IRAM 4004

d. When a Marine officer or enlisted Marine is assigned

additional duties, record the date assigned, and the additional

duty abbreviated title in the remarks section. When the

additional duty is terminated, record the number of months such

duty was performed in parentheses. Count periods of 16 days or

more as a full month.

e. When other additional entries are required by the same

organization, it is acceptable to omit the repeating of the

organizational name, RUC, and MCC.

f. When Marines are performing duties away from their parent

organization, and an occurrence for a chronological record entry

arises, the remarks portion of the entry will contain the name,

RUC, and the MCC of the organization making the entry.

g. For members of the Marine Corps Reserve, make entries to

reflect recruit training and all periods of active duty over 30

days, and annual training.

h. For both active and Reserve members, the remarks column

should contain the entry "YYMMDD ASG FST/MOJT/OJT", as

appropriate. The commanders must screen the service records to

ensure the assignment of an MOS above the basic level within the

authorized training time prescribed. MCO P1000.6 and MCO 1500.31

apply.

6. A decision logic table for recording chronological al record

entries is provided in table 4-3. The decision logic table shows

the occasions most commonly requiring entries but is not all

inclusive.

4-19

IRAM

OCCASIONS FOR CHRONOLOGICAL RECORD ENTRIES

TABLE 4-2

CMC

message or

other transfer

directive

(1)

JD FOREC HOSP

(1)

JD FOREC IHCA/IHFA

(1)

JD FOREC CNFD (2)

(1) Date is the day after the date of

transfer or the date specified in the

directive requiring the join.

(2) Indicate whether serving sentence of

SCM, SPCM, GCM.

"PATIENT" or

"PRISONER", as

applicable; a BILMOS of

"(0000)", followed by "( )"

to record number of

months Marine was in

particular duty status

the abbreviated title of

the organization, RUC,

and MCC.

is joined for

record

purposes

while hosp,

IHCA,

IHFA, or

confined

4

(1)

JD FOR DUINS

CL # (2)

(1) The date is the next day after the

Marine physically reports for DUINS.

(2) Enter the class number of the course

indicated in the primary duty column the

Marine will attend.

"STUD" and the

abbreviated course title;

the IMOS to be assigned

upon compl of trng in

parentheses followed by

“( )" to record number of

months in trng status

is joined for

DUINS

3

PCS/PCA

orders

(1)

JD FOR DU (2)

(1) Date is the next day after the Marine

physically reports to major command for

duty.

(2) Co/Btry assigned to or class # for IST

students attending formal school,

otherwise no entry required.

the abbreviated billet title;

BILMOS in parentheses

followed by "( )" to record

total number of months

assigned to the primary

duty

the abbreviated title of

the organization, RUC,

and MCC. Refer to par.

4006.2 for sample

entries. (See note 1.)

is joined for

duty

2

DD Form 4;

assignment to

active duty

orders

(1)

JD FOR RCT TRNG

(1) Date is the date of assignment active

duty.

"RECRUIT"; the BILMOS

of "(9900)" to indicate

General Service Marine, or

"(9971)" to indicate Basic

Marine with enlistment

guarantee followed by "( )"

to record total number of

months assigned recruit

trng.

the abbreviated title of

the recruit depot, RUC,

and MCC.

is joined for

recruit

training

1

the source

document for

the entry is

enter under the Remarks columnenter under the Primary

Duty column

enter the following

information under the

Unit/Organization

column

If the

Marine

EDCBA

R

U

L

E

4-20

IRAM

OCCASIONS FOR CHRONOLOGICAL RECORD ENTRIES

TABLE 4-2

PCS/PCA

orders

(1) TR TO (2) FOR DU

MCC (3)

(1) Date is the actual date of

detachment

(2) Abbreviated title of command to

which transferred

(3) MCC of command to which

transferred

(see note 3)

the total number of months

in the space provided

(exclude periods of

non-duty) Use the date of

transfer as the cut-off date

to compute number of

months

(see note 2)

is transferred8

reporting

endorsement

to FAP orders

(1) JD FAP (2)

RUC (3) MCC (4)

(1) Date is the day the Marine

physically reports for FAP.

(2) Unit Marine is attached to

(refer to reporting

endorsement on FAP orders for

unit)

(3) RUC of FAP unit assigned to

(4) MCC of FAP unit assigned to

the abbreviated billet title;

BILMOS in parentheses

followed by "( )" to record

total number of months

assigned to the primary

duty

no entry requiredis joined FAP7

PCS/PCA

orders

(1) JD FOR TEMINS

CL # (2)

(1) The date is the next day after the

Marine physically reports for

TEMINS.

(2) Enter the class number of the course

indicated in the primary duty column

the Marine will attend

"STUD" and the

abbreviated course title; the

IMOS to be assigned upon

compl of trng or basic MOS

in the case of Marines

attending MCT in

parentheses followed by

"( )" to record number of

months in assigned duty

is joined

TEMINS

6

Copy of

orders

directing

Marine to

report

(1) JD FOREC FAIL RPT

(2) TO UA

(1) Date is the day following the Marine's

last day of travel time when the hour of

reporting is 2400 or not specified in the

orders

(2) UA will commence at 0001 on the

date of joining

abbreviated primary MOS

description, a BILMOS of

"(0000)", followed by "( )"

to record number of months

Marine remains in an

absent status

the abbreviated title of

the recruit depot, RUC,

and MCC.

is joined for

record

purposes

when the

Marine fails

to report per

competent

orders

5

the source

document for

the entry is

enter under the Remarks columnenter under the Primary

Duty column

enter the following

information under the

Unit/Organization

column

If the Marine

EDCBA

R

U

L

E

4-21

IRAM

OCCASIONS FOR CHRONOLOGICAL RECORD ENTRIES

TABLE 4-2

PDRL orders; DD

Form 214, blocks

12b and 23

(1)

TR PDRL

(1) Date is the date directed in the

CMC authorization.

is transferred to

the PDRL

14

TDRL orders; DD

Form 214, blocks

12b and 23

(1)

TR TDRL

(1) Date is the date directed in the

CMC authorization.

is transferred to

the TDRL

13

Retirement

orders; DD Form

214, blocks 12b

and 23

(1)

RET

(1) Date is day the Marine is

transferred to the retired list.

the total number of months

in the space provided

(exclude periods of

non-duty). Use the date of

transfer as the cut-off date

to compute number of

months.

is retired12

FMCR orders;

DD Form 214,

blocks 12b and

23

(1)

TR FMCR

(1) Date is actual date of transfer to

the FMCR. This is usually the last

day of the requested month.

the total number of months

in the space provided

(exclude periods of

non-duty). Use the date of

transfer as the cut-off date

to compute number of

months.

is transferred to

FMCR

11

DD Form 214,

Blocks 9, 12b,

and 23

(1)

RELACDU TR (2)

RUC (3)

(1) Date is day Marine is released

from active duty.

(2) Enter either "SMCR" or "IRR", as

appropriate.

(3) Enter the RUC of the SMCR unit

to which transferred.

the total number of months

in the space provided

(exclude periods of

non-duty). Use the date of

release as the cut-off date to

compute number of months.

is released from

active duty

10

DD Form 214,

blocks 12b and

23

(1)

DIS

(1) Date is the day of discharge.

the total number of months

in the space provided

(exclude periods of

non-duty). Use the date of

discharge as the cut-off date

to compute number of

months.

no entry requiredis discharged or

resigns and

does not accept

a Reserve

commission

9

the source

document for the

entry is

enter under the Remarks columnenter under the Primary

Duty column (see note 2.)

enter the following

information under

the Unit/

Organization

column

If the Marine

EDCBA

R

U

L

E

S

4-22

IRAM

OCCASIONS FOR CHRONOLOGICAL RECORD ENTRIES

TABLE 4-2

Unit Morning

Report

(1) TO (2) UA/AWOL

(1) Date absence commenced.

(2) Date of return from UA/ AWOL or

the date of the 30th day of absence.

no entry required (See note

4.)

returns from a

UA status (UA

in excess of 24

hours) or is in a

UA status for

30 days

19

Return reporting

endorsement on

FAP orders

(1)

FR FAP

(1) Date is the day Marine actually

returns to parent command.

the abbreviated billet title;

BILMOS in parentheses

followed by "( )" to record

total number of months

assigned to the primary duty

returns from

FAP

18

termination

endorsement to

FAP orders

(1)

FAP TERM

(1) Date is the day Marine departs

the FAP command.

has FAP

assignment

terminated

17

FAP orders (1)

FAP

(1) Date is actual date Marine

departs parent command.

the total number of months in

the space provided (exclude

periods of non-duty). Use the

date of departure as the

cut-off date to compute

number of months.

is assigned to

FAP

16

NAVMC 763; DD

Form 214, blocks

12b and 23

(1)

DIS TO ACC PERM APPT

(2)

ACC PERM APPT (3)

(1) DIS TO ACC RES COM

(2)

ACC PERM RES APPT

(3)

(1) Date is the date of discharge or

day prior to effective date of

appointment.

(2) Date is effective date of

appointment.

(3) Enter grade to which appointed;

i.e., WO, etc.

the total number of months in

the space provided (exclude

periods of non-duty). Use the

date of transfer as the cut- off

date to compute number of

months. Also enter the new

primary duty, BILMOS, and

space to record number of

months directly opposite the

appointment acceptance

entry

no entry requiredis discharged to

accept a

Regular or

Reserve

commission

15

the source

document for the

entry is

enter under the Remarks columnenter under the Primary Duty

column (see note 2.)

enter the following

information under

the Unit/

Organization

column

If the Marine

EDCBA

R

U

L

E

S

4-23

IRAM

OCCASIONS FOR CHRONOLOGICAL RECORD ENTRIES

TABLE 4-2

(1) TO (2) IHCA

(1)

TO (2) IHFA

__(3)

_ TO DU

(1) Date is the date the Marine was

jailed.

(2) Date is the day prior to the day

the Marine returns to military control.

(3) Date is the date Marine returns to

military control.

(See note 6.)

the abbreviated billet title

assigned upon return from IHCA/

IHFA; BILMOS in parentheses

followed by "( )" to record total

number of months assigned duty.

returns from

being confined

IHCA/IHFA

23

Unit Morning

Report; civil

letter of

notification

(1)

TO (IHCA) (IHFA)

(1) Date is the date the Marine was

jailed.

the total number of months in the

space provided (exclude periods

of non-duty). Use the date of

confinement as the cut-off date

to compute number of months.

no entry requiredIHCA/IHFA22

DD Form 616,

block 7d

(1)

TO DU

(2)

TO (3) UA/AWOL

(1) Date is the date Marine returns to

military control.

(2) Enter the date the period of

absence for which the Marine was

declared a deserter commenced.

(3) Enter the date prior to the date

the Marine returns to military control.

(See note 5.)

the abbreviated billet title;

BILMOS in parentheses followed

by "( )" to record total number of

months assigned to the primary

duty

no entry required if

joined by parent

command prior to

the 91st day of

absence. If record

is received from

the CMC (MHC),

enter abbreviated

organizational title,

RUC, and MCC.

returns from

desertion

21

Unit Morning

Report; DD

Form 553,

block 25

(1)

DROP/DCL DES

(1) Date is the 31st day of absence.

(See note 4.)no entry requiredis declared a

deserter (on

the 31st day of

absence)

20

the source

document for

the entry is

enter under the Remarks columnenter under the Primary Duty

column (see note 2.)

enter the following

information under

the Unit/

Organization

column

If the Marine

EDCBA

R

U

L

E

S

4-24

IRAM

OCCASIONS FOR CHRONOLOGICAL RECORD ENTRIES

TABLE 4-2

CMC message (1) JD FOR CNFT PAROLE VIOL

(1) Date is the same as the date of

return to military control.

the abbreviated

title of the

organization, RUC,

and MCC.

violates parole

and is returned

military control

for confinement

28

Release/parole

document

(1)

TR TO CMC (MHC) WHILE

PAROLED MCC W93

(1) Date is the effective date of

parole/release.

total number of months

Marine was a confinee with

the FBOP. Use the date

prior to the date of parole to

date as the cut-off date to

compute number of months.

is paroled from

confinement with

the FBOP

27

Confinement

order; CMO

(1)

TR TO CMC (MHC) WHILE

CNFD W/FBOP MCC W96

(1) Date is the effective date of

transfer directed in the confinement

orders.

the total number of months

in the space provided

(exclude periods of

non-duty). Use the day prior

to the date of transfer as the

cut-off date to compute

number of months.

is confined with

the Federal

Bureau of

Prisons (FBOP)

26

NAVPERS

1640/4,

Confinement

Order and DD

Form 367,

Prisoner Release

Order

(1)

TO (2) CNFD

(3)

TO DU

(1) Date is date Marine was confined.

(2) Date is date Marine was released

from confinement.

(3) Date is date Marine was released

from confinement.

the abbreviated billet title

assigned upon return from

confinement; BILMOS in

parentheses followed by

"( )" to record total number

of months assigned to the

primary duty.

returns to duty

from

confinement

25

NAVPERS

1640/4,

Confinement

Orders

(1)

TO CNFT

(1) Date is date of confine ment.

the total number of months

in the space provided

(exclude periods of

non-duty). Use the day prior

to the date of confine-ment

as the cut-off date to

compute number of months.

no entry requiredconfined by

military authority

24

the source

document for the

entry is

enter under the Remarks columnenter under the Primary

Duty column (see note 2.)

enter the following

information under

the Unit/

Organization

column

If the Marine

EDCBA

R

U

L

E

S

4-25

IRAM

OCCASIONS FOR CHRONOLOGICAL RECORD ENTRIES

TABLE 4-2

(1) FR TAD EXCESS

(1)

FR TEMADDINS

(1) Date is the actual date the Marine

reports back to the parent command.

the abbreviated billet title;

BILMOS in parentheses

followed by "( )" to record

total number of months

assigned to the primary

duty

returns to parent

command from

TAD excess or

TEMADDINS

32

TAD orders;

TEMADDINS

orders

(1)

ATT TERM

(1) Date is the date the Marine departs

the TAD/TEMADDINS site.

the total number of

months in the space

provided (exclude periods

of non-duty). Use the

date of detachment as

the cut-off date to

compute number of

months.

terminating TAD

excess or

completes

TEMADDINS

31

(1)

ATT TAD (2) RUC (3)

MCC (4)

(1) Date is the actual day the Marine is

attached.

(2) Abbreviated unit title to which the

Marine is attached and course #, if

applicable.

(3) RUC of the unit attached to.

(4)MCC of the unit attached to.

the total number of

months in the space

provided (exclude periods

of non-duty). Use the

date of release as the

cut-off date to compute

number of months.

is attached TAD

excess or

TEMADDINS

30

TAD orders/

TEMADDINS

orders

(1)

TO TAD EXCESS

(1)

TO TEMADDINS

(1) Date is the date of detachment.

the total number of

months in the space

provided (exclude periods

of non-duty). Use the

date of detachment as

the cut-off date to

compute number of

months.

no entry requiredis assigned to

TAD excess or

TEMADDINS

29

the source

document for the

entry is

enter under the Remarks columnenter under the Primary

Duty column (see note 2.)

enter the following

information under

the Unit/

Organization

column

If the Marine

EDCBA

R

U

L

E

S

4-26

IRAM

OCCASIONS FOR CHRONOLOGICAL RECORD ENTRIES

TABLE 4-2

Unit Morning

Report;

Report of

Hospital-

ization;

JAGMAN

Investiga-

tion, if

applicable

(1)

TO (2) SK (3) HOSP

(1) Date Marine was admitted to the hospital.

(2) Date Marine was released back to duty. This

is the actual date of release not the date the

Marine returns from a period of authorized

convalescent leave.

(3) Abbreviated title of the hospital/medical

facility.

______________________________________

_(4) Date is actual day Marine returns to parent

command upon completion of convalescent

leave.

NOTE: When it is determined period of sick is

due to the Marine’s misconduct, the period of

sick is time lost and as such a period of

non-duty.

no entry requiredreturns from a

period of

hospital-

ization

________

returns from a

period of

hospitalization

35

Unit Special

Order

(1)

CHPRIDU

(1) Date Marine assumes new duty assignment.

the number of months

assigned to previous

duty. Use the day prior

to the date of new

assignment as the

cut-off date to compute

number of months. New

abbreviated billet title;

BILMOS in parentheses

followed by "( )" to

record number of

months in new

assignment.

has a change

of primary

duty

34

Unit Special

Order; Letter

of Appoint-

ment;

Command

Issued

Directive

(1)

ASG ADDU (2) ( )

(1) Date is effective date additional duties are

assigned.

(2) Abbreviated title of additional duty Marine is

assigned to. The space provided in parentheses

is used to record number of months the Marine

was assigned the additional duties. Upon

termination, compute total number of months

the same as when computing total number of

months for primary duty.

no entry requiredno entry requiredis assigned

additional

duties

33

the source

document for

the entry is

enter under the Remarks columnenter under the Primary

Duty column (see note

2.)

enter the following

information under

the Unit/

Organization

column

If the Marine

EDCBA

R

U

L

E

S

4-27

IRAM

OCCASIONS FOR CHRONOLOGICAL RECORD ENTRIES

TABLE 4-2

assign- ment

to AT orders

(1) TO (2) AT (3)

(1) Date is the effective date specified

in AT orders.

(2) Date is the release date specified

in AT orders.

(3) Abbreviated title of AT

command/site.

no entry requiredis a member

of Reserve

assigned to

annual

training (AT)

39

Unit diary

join entry

made by the

SMCR unit

(1)

TR TO SMCR

(1) Date is day prior to the date the

Marine is joined to the SMCR unit.

the total number of months in

the space provided (exclude

periods of non- duty). Use the

date of transfer or date

released from active duty as

the cut- off date to compute

number of months.

no entry requiredis a member

of the IRR

and is

transferred to

the SMCR

38

(1)

JD

(1) The CG, MCRSC will join the

Marine on the day following the date

of transfer or release from active duty.

The CG, MCRSC will enter

"INACTIVE" followed by "( )"

to record total number of

months Marine remains in an

inactive status.

The CG, MCRSC will

enter abbreviated

command title and the

RUC to which the Marine

is joined.

37

Transfer

orders; DD

Form 214,

blocks 12b

and 23

(1)

TR TO IRR

(1) Date Marine transferred by service

record to the IRR.

(1)

RELACDU TR TO IRR

(1) Date Marine is released from

active duty.

the total number of months in

the space provided (exclude

periods of non- duty). Use the

date of transfer or date

released from active duty as

the cut-off date to compute

number of months.

no entry required by

parent command.

is a member

of the SMCR

or is released

from active

duty and has

a remaining

service

obligation

and is

transferred to

the IRR

36

the source

document

for the entry

is

enter under the Remarks columnenter under the Primary Duty

column (see note 2.)

enter the following

information under the

Unit/Organiza- tion

column

If the Marine

EDCBA

R

U

L

E

S

4-28

IRAM

OCCASIONS FOR CHRONOLOGICAL RECORD ENTRIES

TABLE 4-2

Casualty

message or

death

notification

(1)

DROP DECEASED

(1

) DROP KIA

(1) Date is date of death.

close-out number

months in primary

duty. Use date prior to

date of death to

compute number of

months.

no entry required

dies or is killed in

action

42

CMC

directive or

message

directing the

redesig-

nation

no entry requiredno entry requiredthe abbreviated new

organization title, the

organization's address,

RUC, and MCC, the

effective date of

redesignation, and the

authority, See paragraph

4006.3 for sample entry.

is a member of an

organization which

redesignates

41

ADSW

orders

(1)

TO (2) ADSW

(1) Date assigned to ADSW as

specified in ADSW orders.

(2) Date released from ADSW.

the abbreviated

primary duty

assignment during the

period of ADSW if

different than the

primary duty recorded.

no entry requiredis a member of the

Ready or Active

Status List (ASL)

Standby Reserve

assigned to a period

of Active Duty for

Special Work (ADSW)

40

the source

document for

the entry is

enter under the Remarks columnenter under the

Primary Duty column

(see note 2.)

enter the following

information under the Unit/

Organization column

If the Marine

EDCBA

R

U

L

E

S

4-29

4004 IRAM

NOTES:

1. SMCR units will include the RUC of the Reserve unit and not

that of the I-I Staff.

2. Round total number of months to nearest whole month; i.e., 1

month and 15 days = 1 month; 1 month and 16 days = 2 months.

Record periods of 15 days or less as "00."

3. Upon transfer, enter the total number of months the Marine

was assigned any additional duties in the space provided in

parentheses after the additional duty description.

4. Enter the total number of months in the primary duty in the

space provided (excluding periods of non-duty). The close out is

done on the 31st day of absence. Do not include the 30 days of

absence in computing total number of months. The cut-off date

for computing the number of months in the primary duty is the day

prior to the date the absence commenced.

5. Additional entries may be required depending upon how the

Marine returns from desertion, i.e., apprehended, returns under

guard, etc., and whether or not the Marine is confined IHCA/IHFA

prior to return to military control, or confined by military

authority prior to return to duty. Additional entries

which may be required are:

a. (1) TO (2) APRND (IHCA) (IHFA)

(1) Date of apprehension.

(2) Date is day prior to date of return to mil control.

b. (1) DEL UNDER GD

(1) Date of return to military control.

c. (1)

TO (2) CNFD

(1) Date Marine confined shown in the NAVPERS 16640/4.

(2) Date Marine is released from confinement as

indicated in the DD Form 367, Prisoner Release Order.

6. Per paragraph 4006.3a, an Administrative Remarks page entry

is required when a Marine is IHCA/IHFA.

4-30

IRAM 4005

4005. RECORD OF SERVICE (ROS)

1. The ROS is a computer-generated page which was designed to

replace the Markings Page, NAVMC 118(23) in the SRB. There is no

a requirement to prepare and maintain page 23 on recruit and

initial skills trainees (IST) undergoing training of 6 weeks or

less. Recruit depots and IST sites will continue to report the

conduct and duty proficiency marks by unit diary entry upon

completion of recruit training and IST. No manual recording of

these marks is required except as provided in paragraph 2004.4.

Reporting the conduct and duty proficiency markings into the

MCTFS by unit diary entry provides the data for producing the

ROS. Retain any NAVMC 118(3) (Rev. 6-62) or earlier versions of

this form which have a combination of chronological information,

general military subjects (essential subjects), and conduct and

duty proficiency markings as a standard page for chronological

purposes. (See paragraph 2004.2a.)

2. The ROS provides the commander with a visual reference of

previously reported conduct and duty proficiency markings and the

averages of those markings for the time in grade, enlistment, and

service. The data reported to support the ROS is used to

automatically compute composite scores for lance corporals and

corporals. Composite scores generated by the MCTFS appear on the

Marine's ROS. The ROS screen in the MCTFS will be audited and

corrective action taken as required.

Except during recruit training, MCT, and IST (when IST is less

than 6 weeks in length), print the ROS each time markings are

reported and processed in MCTFS or request a ROS, when required,

if the unit does not have on-line print capability (see the

MCTFSPRIM).

3. Table 4-3 prescribes occasions requiring the reporting of

conduct and duty proficiency markings. Rules 3 through 6 of the

Table pertain to individual TAD only. Participation in the UDP,

field exercises, and other small unit deployments (TAD in excess

of 30 days) where unit integrity is maintained, does not require

the assignment of conduct and duty proficiency marks. Using the

occasion code provided in column E for the respective rules,

prepare a unit diary entry as prescribed in the MCTFSPRIM.

4-31

4005 IRAM

a. Upon Promotion to Corporal and Sergeant. The "TO" date is

the day prior to the date of rank. When the promotion to

corporal or sergeant and the semiannual/annual (SA/AN) marking

period coincide (1st of February and August for Regular Marines

or the 1st of January for Reserve Marines), the promotion (PR)

markings will take precedence over the SA/AN markings

requirement. In this particular case, do not report SA/AN

markings.

b. When the effective date of any other reporting occasion

coincides with the SA/AN marking period; i.e., 31st of January,

July or December (for Reserves), the reporting occasion (TR, AT,

etc.) will take precedence. Do not report SA/AN markings.

c. School Completion (SC) and Transfer (TR) Marks. When the

occasion requires the assignment of SC conduct and duty

proficiency marks upon completion of formal school, and the

Marine is transferred simultaneously, the TR occasion will take

precedence. For personnel who are assigned SC marks and are

retained pending transfer/reassignment, report the TR marks as NA

if the transfer/reassignment occurs within 90 days of the SC

marks.

(1) Attendees of a Single Formal School in a TEMINS

Status. Assign SC marks to personnel attending a single course

of instruction at a formal school that exceeds 90 calendar days

upon completion of the course. If the course is 30 days or less,

conduct and duty proficiency marks are assigned at the option of

the commander. If the option is exercised, report SC marks on

all students (corporal and below) completing the course.

(2) Attendees of Multiple Formal Schools at the Same

Site. For personnel undergoing multiple courses of instruction

(for example, Legal Admin is followed by the Unit Diary Clerk

course), SC marks are required only if the prerequisite course(s)

exceed(s) 90 calendar days in length. If the course is 30 days

or less, conduct and duty proficiency marks are assigned at the

option of the commander. If the option is exercised, report SC

marks on all students (Corporal and below) completing the course.

4. Except during recruit training, MCT, and IST (where IST is

less than 6 weeks in length), annotate the marks assigned on any

occasion that requires a command to close out and forward the

4-32

IRAM 4005

SRB; i.e., transfer, permanent change of assignment (i.e.,

reassignment), PCS, TAD excess, discharge, release from active

duty, assignment to active duty, (i.e., EAD, AR, etc.) and

accession into MCTFS, etc., in pen/ink on the ROS currently in

the SRB. An individual authorized to sign SRB entries will

authenticate the annotated marks. If desired, annotate marks on

the ROS on occasions other than mentioned above as a convenience

in maintaining a current conduct and duty proficiency record. No

authentication is required on these marks. Do not type entries

on the ROS. The unit diary entry supports the recordkeeping

requirement, pending receipt or printing of the next updated ROS.

When a Marine is promoted to Sergeant, place the ROS produced as

a result of the promotion, on the document side of the SRB for

permanent retention.

5. Filing Instructions

a. Regular component

(1) where IST exceeds 6 weeks in length, the IST site

will print and audit the ROS. Upon completion of the audit,

return to member.

(2) where IST is less than 6 weeks in length, the

Marine's first permanent duty station following recruit training,

MCT, and IST will print and audit the ROS. Upon completion of

the audit, return the ROS to the member.

b. Reserve component. For members of the Ready Reserve

released from active duty and transferred to their parent SMCR

unit, the joining SMCR unit will print and audit the ROS within

30 days of joining. Upon completion of the audit, return to

member.

4-33

IRAM

tbe day prior to the

date ordered to

confinement

report CD con/pro marks when ordered

to confinement pursuant to sentence of

court-martial. No SA con/pro marks

reported while serving sentence of

court-martial.

13

for PD marks, the

day prior to the date

the Marine was

reported to UA on

the diary; effective

date for DD marks

is the same as the to

UA date

report PD con/pro marks for period from

last marks to day preceding UA (may be

NA if less than 30 days). Report DD

con mark and pro mark of NA (effective

date same as UA date).

declared a

deserter

-----11

12

no10

in a UA status

yesno9

no8

31 January and 31

July

report SA con/pro marks of NAjoined for

transportation only

7

report TC con/pro marks of NA on

departure from TAD site

yes6

the date of

departure from

TAD site

report TC con/pro marks on departure

from TAD site

completing TAD

(excess of 30 days)

no5

report TD con/pro marks of NA on

departure

yes4

the date of

departure

report TD con/pro marks on

departure

departing to TAD

(excess of 30 days)

no3

report SA con/pro marks of NAyes2

31 January and 31

July

report SA con/pro marks on 31 January

and 31 July

------

no

yesis a

corporal

or below

and is a

member of

the USMC

or Ready

Reserve on

active duty

1

effective date isThe appropritate action is to report

marks by UD entry per MCO P1080.40,

MCTFSPRIM using the occasion codes

indicated in note 4. Certain occasions

where observation is less than 90 days

do not require the reporting of con/pro

marks, in such cases the UD entry is

completed by entering NA in the

required spaces.

and do any of the

following

apply?

has

received

markings

within

the last

90 days?

is in a

full duty

status,

hospital-

ized, or a

satisfactory

participant in an

SMCR unit?

The

Marine

upon

whom

reporting:

R

U

L

E

FEDCBA

OCCASIONS FOR CONDUCT AND DUTY PROFICIENCY MARKINGS

TABLE 4-3

4-34

IRAM

the date of each

subcourse

completion

report SC con/pro marks upon

completion of each subcourse

attending a formal

school which consists

of subcourses, each

of which exceed 90

days

19

the date of course

completion

report SC con/pro marks upon

completion

attending a formal

school which exceeds

90 days but less than

6 months

18

attending a formal

school which is less

than 90 days

17

the date of course

completion if the

commander

exercises the option

to report con/pro

marks

con/pro marks are assigned at the option

of the commander. If option exercised,

report SC con/pro marks on all students

completing the course.

attending a formal

school which exceeds

6 months duration &

course completion is

within 90 days after

SA marks are

assigned

16

the date of course

completion

report SC con/pro marks (see note 2)attending a formal

school which exceeds

6 months duration &

course completion

occurs more than 90

days after SA marks

are assigned

15

31 January and 31

July

report SA con/pro marks (see note 2)attending a formal

school which exceeds

6 months duration &

has attended for a

minimum of 90 days

prior to regular SA

reporting period

-----yesis a

corporal

or below

and is a

member of

the USMC

or Ready

Reserve on

active duty

14

effective date isThe appropritate action is to report

marks by UD entry per MCO P1080.40,

MCTFSPRIM using the occasion codes

indicated in note 4. Certain occasions

where observation is less than 90 days

do not require the reporting of con/pro

marks, in such cases the UD entry is

completed by entering NA in the

required spaces.

and do any of the

following

apply?

has

received

markings

within

the last

90 days?

is in a

full duty

status,

hospital-

ized, or a

satisfactory

participant in an

SMCR unit?

The

Marine

upon

whom

reporting:

R

U

L

E

FEDCBA

OCCASIONS FOR CONDUCT AND DUTY PROFICIENCY MARKINGS

TABLE 4-3

4-35

IRAM

the date of transferreport TR con/pro markstransferred and has

completed 6 IDT periods

-----29

report AN marks of NA on 31

December

yes28

31 Decemberreport NA marks of 31 December-----

(see note 3)

no27

the date of dischargereport DC con/pro marks of NAdischarged prior to

completion of recruit

training

26

report TR con/pro marks NAtransferred but;

-joined for trans and

further assignment

-inpost trans of a recruit

-member of flag staff

allowance when flag

shifts

25

report TR con/pro markstransferred upon

completion of IST

24

the date of transferreport TR con/pro marks

not applicablereporting of con/pro marks is not

required

transferred upon

completion of MCT

23

the date of transferreport TR con/pro markstransferred upon

completion of recruit

training

22

the date released

from active duty and

transferred to the

Marine Corps

Reserve

report TR con/pro marks

released from active

duty

21

the date of transfer

(TR); date of course

completion (SC)

report TR con/pro marks or if in

conjunction with completion of formal

school, report SC

released from EAD &

IADT

-----yesis a

corporal

or below

and is a

member of

the USMC

or Ready

Reserve on

active duty

20

effective date isThe appropritate action is to report

marks by UD entry per MCO

P1080.40, MCTFSPRIM using the

occasion codes indicated in note 4.

Certain occasions where observation is

less than 90 days do not require the

reporting of con/pro marks, in such

cases the UD entry is completed by

entering NA in the required spaces.

and do any of the

following

apply?

has

received

markings

within

the last

90 days?

is in a

full duty

status,

hospital-

ized or a satis-

factory

participant in an

SMCR unit?

The

Marine

upon

whom

reporting:

R

U

L

E

FEDCBA

OCCASIONS FOR CONDUCT AND DUTY PROFICIENCY MARKINGS

TABLE 4-3

4-36

IRAM

not applicabledelete RD con/pro marks and report

restoration of grade entry per

MCTFSPRIM

restoration of grade

from reduction

40

the day prior to the

effective date of

reduction stipulated

by CA's action

report RD con/pro marks of NA if CD

marks were previously reported under

rule 13; otherwise, report RD con/pro

marks

reduced (results of

court-martial)

39

the day prior to date

of reduction

report RD con/pro marksreduced38

the day prior to the

date of rank

report PR con/pro markspromoted to corporal

and sergeant

is a corporal or

below and is a

member of the

USMC or

Ready Reserve

regardless of

active duty

status

37

the date of transferreport TR con/pro marks of NAtransferred upon

Reserve mobilization

36

the day prior to the

effective date of the

change

report CD con/pro marks of NA35

completing alternate

AT

34

the date training is

completed

report AT con/pro marks (see note 3)completing AT-----33

report TR con/pro marksassigned to

involuntary active

duty

32

the day prior to the

date of assignment to

active duty

report TR con/pro marks

assignment to active

duty (EAD, AR, etc)

no31

the date of transferreport TR con/pro marks of NAtransferred and has

not completed 6 IDT

periods

----------is a corporal or

below and is a

member of the

USMC or

Ready Reserve

on active duty

30

effective date isThe appropritate action is to report

marks by UD entry per MCO P1080.40,

MCTFSPRIM using the occasion codes

indicated in note 4. Certain occasions

where observation is less than 90 days

do not require the reporting of con/pro

marks, in such cases the UD entry is

completed by entering NA in the

required spaces.

and do any of the

following

apply?

has

received

markings

within

the last

90 days?

is in a

full duty

status,

hospital-

ized, or a

satisfactory

participant in an

SMCR unit?

The

Marine

upon

whom

reporting:

R

U

L

E

FEDCBA

OCCASIONS FOR CONDUCT AND DUTY PROFICIENCY MARKINGS

TABLE 4-3

4-37

4005 IRAM

NOTES:

1. Do not remove the conduct mark of "0" resulting from

declaration of desertion where the Marine is tried for desertion

and is convicted of either desertion or the lesser included

offense of UA, tried and convicted of UA, or received NJP for UA.

Delete a conduct mark of "0" resulting from declaration of

desertion if the entry was made as the result of an

administrative error; i.e., the entry should not have been made

originally, or if the Marine is later acquitted by court-martial

of the absence which caused the declaration of desertion. The

entry is deleted as erroneous in MCTFS per MCTFSPRIM. The "PD"

markings remain. Report subsequent conduct and duty proficiency

marks on the occasions stipulated.

2. Marines in this category will receive two sets of marks (SA

and SC) for formal school attendance.

3. If the Marine attends annual training within 90 days of the

effective date for reporting annual marks, report AN marks. If

the Marine receives marks for any other occasion within 90 days

of the effective date for reporting annual marks, report AN marks

of NA. If the effective date for annual marks coincides with any

reporting occasion other than PR or TR, AN marks will take

precedence.

4. Use the following occasion codes when reporting conduct and

duty proficiency markings into the MCTFS.

CODE

OCCASIONS REGULAR RESERVE

Transfer TR TR

Assignment to Active Duty (Reserve)

Assignment to Involuntary Active Duty (Reserve)

Release from Active Duty

Release from EAD, AR, etc. (Reserve)

Completion of Initial Skill Training

Completion of recruit training

Temporary Disability Retired List (TDRL) DL DL

Discharge DC DC

Promotion to Corporal or Sergeant PR PR

Reduction RD RD

Declared Deserter (first day of UA period) DD --

Last Day Prior to Declaring Deserter PD --

4-38

IRAM 4005

CODE

OCCASIONS REGULAR RESERVE

To TAD TD --

TAD Complete TC --

Change of Primary Duty CD CD

Service School Completion SC SC

Semiannual SA --

Annual -- AN

Completion of Annual Training -- AT

Recommended (See MCO Pl400.32.) RE RE

ADSW (Active Duty Special Work) -- RT

5. If the effective date for TR marks coincides with the

requirement to report SA marks, TR marks will take precedence.

6. Conduct Markings

a. In addition to observance of the letter of law and

regulations, conduct includes conformance to accepted usage and

custom, and positive contributions to unit and Corps. General

bearing, attitude, interest, reliability, courtesy, cooperation,

obedience, adaptability, influence on others, moral fitness,

physical fitness as effected by clean and temperate habits, and

participation in unit activities not related directly to unit

mission, are all factors of conduct and should be considered in

evaluating the Marine. The mark assigned, after consideration of

these qualities and, if necessary, consultation with the officer

or senior noncommissioned officer who supervises the Marine's

performance of duty, should represent a fair objective evaluation

of the Marine's conduct for the marking period. Assignment

to the weight control program is another factor which should be

considered when assigning conduct marks.

b. In addition to the standards listed in the table below,

the following general guidance applies to the assignment of

conduct marks to Marines upon successful completion of recruit

training:

(1) Generally, a recruit will receive a conduct mark in

the 4.0-4.4 range. As an example, an average recruit would

receive a conduct mark of 4.2. A recruit receiving nonjudicial

punishment (NJP) will normally be assigned a conduct mark below

4.0.

4-39

4005 IRAM

(2) Recruits who receive a meritorious promotion, or are

of meritorious promotion caliber for their efforts in recruit

training, will receive a conduct mark in the 4.5-4.8 range.

(3) A recruit who is selected as a platoon or series

honor graduate will receive a conduct mark in the 4.9-5.0 range.

c. Use the following general guidance and standards in

assigning conduct marks; however, full discretion is left to

commanders in assigning marks outside these standards for good

and sufficient reasons. Base assignment of marks subsequent to

the assignment of reduction marks for a punitive reduction upon

the Marine's conduct in the current grade. Do not consider the

NJP that awarded the reduction during this marking period.

Document the assignment of a conduct mark below 4.0 for any

reason other than court-martial or NJP (where no reduction was

awarded) by a page 11 entry.

4-40

IRAM 4005

No offenses.

Exhibits to an outstanding degree the

qualities listed in paragraph 4007.6a.

Observes spirit as well as letter of orders

and regulations. Demonstrates positive

effect on others by example and

persuasion.

Outstanding4.9

to

5.0

No offense.

Positive favorable impressions of the

qualities listed in paragraph 4007.6a.

Demonstrates reliability, good influence,

sobriety, obedience, and industry.

Excellent4.5

to

4.8

No offenses.

No unfavorable impressions as to attitude,

interests, cooperation, obedience,

after-effects of intemperance, courtesy

and consideration, and observance of

regulations.

Average4.O

to

4.4

No court-martial.

Not more than one nonjudicial punishment.

No favorable impression of the qualities

listed in paragraph 4007.6a.

Failure to make satisfactory progress while

assigned to the weight control or military

appearance program.

Conduct such as not to impair appreciably

one's usefulness or the efficiency of the

command, but conduct not sufficient to

merit an honorable discharge.

Below Average3.0

to

3.9

No special court-martial.

Not more than one summary court-martial.

Not more than two nonjudicial punishments.

Punitive reduction in grade.

Unsatisfactory2.0

to

2.9

Habitual offender.

Conviction by general, special, or more

than one summary court-martial.

Give a mark of "0" upon declaration of

desertion.

Ordered to confinement pursuant to

sentence of court-martial.

Two or more punitive reductions in grade.

Unacceptable0.0

to

1.9

STANDARDS OF CONDUCT

CORRESPONDING

ADJECTIVE

RATING

MARK

4-41

4005 IRAM

7. Duty proficiency Marks

a. In assigning duty proficiency marks, use a scale of zero

to five. The mark should indicate how well a Marine performed

the primary duty during the marking period. In addition to

technical skills and specialized knowledge, relating to duty

proficiency marks, the "whole Marine concept" must be considered.

Such attributes as mission accomplishment, leadership, intellect

and wisdom, individual character, physical fitness, personal

appearance, and completion of professional military education,

Marine Corps Institute courses, and off duty education should

also be evaluated and incorporated into the duty proficiency

mark. Due allowance should be made when a Marine is filling a

billet inconsistent with the Marine's grade. The commander

should consult with the officer or senior noncommissioned officer

who supervises the Marine's performance of duty prior to

assigning duty proficiency marks.

b. In addition to the standards listed in the table below,

the following guidance applies to assignment of duty proficiency

marks to Marines upon successful completion of recruit training

based on a level of performance achieved in the areas of

marksmanship, water survival, close order drill, physical

fitness, academic tests, and inspections.

(1) The majority of duty proficiency marks will be in the

4.0-4.4 range. As an example, an average recruit would receive a

duty proficiency mark of 4.2.

(2) Recruits who receive a meritorious promotion, or are

of meritorious promotion caliber for efforts in recruit training,

will receive a duty proficiency mark in the 4.5-4.8 range.

(3) A recruit who is selected as a platoon or series

honor graduate will receive a duty proficiency mark in the

4.9-5.0 range.

c. Use the following guidance and standards in assigning

duty proficiency marks; however, full discretion is left to

commanders in assigning marks outside these standards for good

and sufficient reasons. Document a duty proficiency mark below

3.0 by a brief page 11 entry.

4-42

IRAM 4005

Does superior work in all duties. Even

extremely difficult or unusual assignments

can be given with full confidence that they

will be handled in a thoroughly competent

manner.

Outstanding4.9

to

5.0

Does excellent work in all regular duties,

but needs assistance in dealing with

extremely difficult or unusual assignments.

Excellent4.5

to

4.8

Can be depended upon to discharge regular

duties thoroughly and competently but

usually needs assistance in dealing with

problems not of a routine nature.

Average4.0

to

4.4

Handles routine matters acceptably but

needs close supervision when performing

duties not of a routine nature.

Below Average3.0

to

3.9

Does acceptable work in some of the duties

but cannot be depended upon. Needs

assistance and close supervision on all but

the simplest assignments.

Unsatisfactory2.0

to

2.9

Does unacceptable work in most duties,

generally undependable; needs considerable

assistance and close supervision on even

the simplest assignment.

Unacceptable0.0

to

1.9

STANDARDS OF PROFICIENCYCORRESPONDING

ADJECTIVE

RATING

MARK

4-43

4006 IRAM

4006. ADMINISTRATIVE REMARKS (NAVMC 118(11)). Past practices of

field commands to indiscriminately record minor infractions,

local command data, and command requirements prompted the

decision to limit entries to an absolute minimum. Review of

entry requirements is a continuing process, and as policy

decisions are made, changes to this Manual will be published.

1. Limit administrative remarks to matters forming an essential

and permanent part of a Marine’s military history, which are not

recorded elsewhere in the SRB or MCTFS, and which will be useful

to future commanders.

2. The following instructions are applicable to entries recorded

on this page:

a. Entries required by any other Marine Corps directives,

but not included in this Manual, are unauthorized. Entries

required by ALMARs, MARADMINs, Personnel Administrative

Advisories, and higher headquarters directives are excluded from

this restriction.

b. Separate entries by a heavy line. Reduce entries to the

briefest possible form as provided in the sample entries and

position them to use the minimum amount of space.

c. Upon immediate reenlistment, reproduce the page 11(s)

containing entries from the previous enlistment and forward the

copy(ies) as directed in table 4-2, column B.

d. The CG, MCRSC, is authorized to make those page 11

entries required to effectively administer the records of Reserve

Marines.

e. The provisions of paragraph 1000.4c regarding adverse

matter apply to the field service record. If applicable, an

adverse entry will include statements to the effect that the

Marine was provided the opportunity to make a rebuttal statement;

the Marine did or did not choose to make such a statement; and if

made, a copy of the statement is filed on the document side of

the record. (Ensure a reproduced copy of the Marine’s statement

is forwarded with the reproduced page(s) 11 upon immediate

reenlistment.) If the Marine elects to submit a statement, the

Marine will have 5 working days after referral of the entry to

return the completed statement to the commander for filing in the

service record. Page 11 entries must include the following

language ONLY if they concern misconduct or substandard

performance, confirmed incidents of alcohol abuse, and

administrative measures.

4-44

IRAM 4006

“I was advised that within 5 working days after

acknowledgement of this entry a written rebuttal can be submitted

and this rebuttal will be filed on the document side of the SRB.

I choose (to) (not to) make a rebuttal.”

_____________________ __________________________

(Signature of Marine) (Signature of CO or by dir)

NOTE: If the Marine refuses to acknowledge (sign) an

adverse/derogatory entry, add the statement “Marine refuses to

acknowledge this entry” at the bottom of the entry. By refusing

to acknowledge the entry the Marine forfeits the opportunity to

make a rebuttal statement. Make a counter-entry immediately

following the counseling entry to verify the Marine was made

aware of the adverse/derogatory entry. The verification

counter-entry may be signed by direction of the commanding

officer.

f. Certain entries require

authentication by the commanding officer and/or acknowledgment

(signature) by the Marine. These specific signature requirements

are indicated in the text or sample entries. All other page 11

entries may be signed by direction of the commanding officer

(unit commander) unless otherwise indicated. “Unit Commander” is

defined as the company, battery, or squadron commander or their

functional equivalent; i.e., OIC, I-I, etc. (See paragraph

4001.4h concerning signatures.)

3. Authorized

Entries

a. In Hands of Civil Authorities (IHCA)/In Hands of Foreign

Authorities (IHFA). When the Marine is IHCA/IHFA and later

acquitted or released without trial, record inclusive dates of

confinement and the fact of acquittal or release without trial.

If convicted, record date of arrest, nature and date of the

offense, trial date, the fact of conviction, sentence adjudged,

and action taken by the commander.

b. Personnel Reliability Program

(PRP)

(1) Preliminary screening incident to transfer for

training which will lead to a PRP assignment is required. Sample

entry:

4-45

4006 IRAM

"(Date). Preliminary PRP screening of personnel

records, medical evaluation, and personnel interview IAW

SECNAVINST 5510.35. Appropriate investigation initiated. You

are suitable for transfer for training. Capt. F. H. CLAYTON,

USMC, SOI, 5Jun94." (Signature of CO or official designated by

CO.)

(2) Formal PRP screening is required for personnel engaged in

training leading to a PRP assignment. The training command will

review the individual's personnel records to ensure that the

preliminary screening was done, and if the individual is not

qualified based on this record review alone, the training command

will briefly state that the member was found unsuitable for PRP

training assignment. Sample entry:

"(Date). Formal

PRP screening has been conducted and based a upon review of

records, you were found unsuitable for PRP training and

assignment IAW SECNAVINST 5510.35. Maj J. M. CARRIA, USMC."

(Signature of CO or official designated by CO.)

(3) Permanent decertification is a formal determination

that the Certifying Official can no longer assert that the

individual continues to meet the reliability standards provided

in enclosure (3) to SECNAVINST 5510.35. The following signed and

dated entry will be made:

"(Date). I, (name/grade/MOS), have been advised that

I have been permanently decertified for assignment to a

reliability billet as defined in SECNAVINST 5510.35. I

understand this decertification will be made a part of my

permanent record. I did/did not submit a statement on my behalf

with the report of decertification submitted to CMC.

_____________________ __________________________

(Signature of Marine) (Signature of CO/DesigRep)

c. Record of Issue of Wet-Type Diver's Dress, Campai

gn

Service Hat, Suitcase and Trunks. An entry is required when a

Marine is issued any of the above items. The entry is considered

permanent. Do not change or delete the entry unless the Marine

is separated under other than honorable conditions, and the

equipment is returned.

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IRAM 4006

d. Not Recommended/Recommended But Not Eligible for

Reenlistment. Marines not recommended, or recommended but not

eligible, for reenlistment per MCO P1040.31, Career Planning and

Development Guide, will be counseled by their commanding officer.

Record the following entry on page 11 of the service record when

an RE-3 or RE-4 reenlistment code is assigned. Also use this

entry when the CMC assigns a reenlistment code of RE-1B or RE-1C.

This entry will be signed by both the Marine and his/her

commanding Officer:

"I have been informed by my Commanding Officer that I am

(not recommended or recommended but not eligible) for

reenlistment because (state reason)

and will be/have been

assigned a reenlistment code of (RE-4, RE-3, RE-1B, or RE-1C)."

e. Privates through Corporals Not Recommended for Promotion

Due to Restrictions Listed in MCO P1400.32. Privates through

Corporal not recommended for promotion due to restrictions listed

in MCO P1400.32, paragraph 1204.3f through 3n require only an

initial page 11 SRB entry recorded for the restricted period.

Monthly unit diary entry is still required until such time as the

Marine is recommended for promotion. Sample entry:

"(Date). I understand that I am eligible but not

recommended for promotion to (insert grade) due to (state

restrictions) IAW MCO P1400.32, (par 1204.3f through 3n), as

applicable, unless waived by appropriate authority. I was

advised that within 5 working days after acknowledgment of this

entry, a written rebuttal can be submitted and this rebuttal will

be filed on the document side of my SRB. I choose (to) (not to)

make a rebuttal. (Signature of Marine)."

f. Eligible but Not Recommended for Promotion

. An entry is

required when a Marine is eligible

(refer to MCO P1400.32) but

not recommended for promotion. Make a not recommended for

promotion entry for each month/quarter a Marine is not

recommended for promotion to the grades of PFC through Sergeant.

The Marine will acknowledge (sign) the entry: Sample entry:

"(Date). I understand I am eligible but not recommended

for promotion to (grade

) for the (month/quarter), (yr) promotion

period because of (state reason)

. I was advised that within 5

working days after acknowledgment of this entry, a written

rebuttal can be submitted and this rebuttal will be filed on the

document side of my SRB. I choose (to) (not to) make a rebuttal.

(Signature of Marine

).”

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4006 IRAM

g. Eligible but Not Recommended for Promotion (Reserve

Only). An entry is required when a Marine’s strength category is

changed to “X” due to unsatisfactory participation. Make a

“final” not recommended for promotion entry upon completion of an

administrative separation package for Marine’s in the grades of

Private through Corporal. The Marine will acknowledge (sign) the

entry: Sample entry:

"(Date). I understand I am not recommended for promotion

to (grade) because an administrative separation package

recommending discharge was forwarded to GCMCA on (date). This

will be the final recommendation unless I am returned to a

satisfactory drilling status. I was advised that within 5

working days after acknowledgment of this entry, a written

rebuttal can be submitted and this rebuttal will be filed on the

document side of my SRB. I choose (to) (not to) make a rebuttal.

(Signature of Marine).”

h. Promotion

Restriction for Marines Denied Further Service. Make the

following entry when a Marine is denied further service. The

Marine will acknowledge the entry:

"(Date). I have been informed by my commanding officer

that I am not eligible for extension of enlistment or

reenlistment or I have been/will be denied further service for

(reason). I will be assigned a reenlistment eligibility code

RE-(XX) upon separation. I have been further informed that

assignment of this RE code makes me ineligible for promotion or

promotion consideration per MCO P1400.32. (Signature of

Marine)."

i. Delayed Promotions under the Musicians Enlisted Options

Program (MEOP, MCO 1130.54). Make the following entry when a

Marine is not recommended for the next promotion on the

eligibility date. (The Marine does not automatically lose the

promotion incentive, rather the commander may delay the promotion

until the Marine is recommended.)

“(Date

). I have been informed by my commanding officer

that I am not recommended for promotion to (insert grade)

for a

period of (not to exceed 90 days) because of (state reason

). I

was advised that within 5 working days after acknowledgment of

this entry, a written rebuttal can be submitted and this rebuttal

will be filed on the document side of my SRB. I choose (to) (not

to) make a rebuttal. Signature of Marine.”

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IRAM 4006

j. Early Separation Upon Return to the CONUS. The following

entry is required when a Marine requests early separation upon

return to CONUS per MCO P1900.16, par 1006. Sample entry:

"(Date). I hereby consent to be (discharged) (released)

on (Date) in lieu of my normal or established date of discharge

or release on (Date). My enlistment (including any extension

thereof) or period of extended active duty will expire 90 days or

less after the date of my arrival in the CONUS. I am not

indebted to the U.S. Government. I do not intend to reenlist. I

am not transferring to the Fleet Marine Corps Reserve. I

understand that entitlement to pay and allowances and credit for

active Federal Service ceases on the actual date of my separation

from active duty. (Signature of Marine)."

k. Voluntary withdrawal from Enlistment Incentives Program.

An entry is required when a Marine, prior to completion of Marine

Combat Training, voluntarily withdraws from an enlistment

incentive program. Sample entry:

"(Date). I have voluntarily withdrawn as an enlistee

under my enlistment incentives program (Program Enlisted For

(PEF) code). I understand that I will now be assigned to any

MOS, per the needs of the Marine Corps, and that the MOS I am

assigned may be a MOS within my original enlistment program.

(Signature of Marine)."

l. Certification and Suspension or Revocation of Air Traffic

Control (ATC) Certification. NAVAIR 00-80T-114, paragraph

3.3.1.2, requires a permanent record of ATC ratings. Accordingly,

make an entry upon initial certification of ATC ratings. Local

ATC recertifications do not require additional entries in the

service record. The initial certification entry is in addition

to the entries required in the Marine's ATC training and

qualification record (NAVMC 11004). NAVAIR 00-80T-114, paragraph

4.4, requires an entry in the service records of Marines whose

certification as an ATC is suspended or revoked. NAVAIR

00-80T-114 further stipulates that a suspension or revocation is

an administrative action and is not to be construed as

disciplinary action. The entry must contain that information as

part of the entry. The Marine will sign the

suspension/revocation entry. Sample entry:

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4006 IRAM

"(Date). ATC Rating(s) (type(s)) is/are (suspended or

revoked) this date. I acknowledge this (suspension or

revocation) as an administrative action authorized by the ATC

officer and this action is not of a disciplinary nature."

m. Revocation of Aviation Insignia (Navy, and Combat

Aircrew/Explosive Ordnance Disposal (EOD) Insignia. Make an

entry when a Marine’s eligibility to wear the Aviation

Insignia/EOD Insignia is revoked. Sample entry:

“Date. The authority to wear (type of Aviation Insignia/

EOD Basic, Senior, Master Insignia) is revoked (cite reason and

authority for revocation) effective (date).”

n.

Revocation/Reinstatement of Authority to wear Parachute Jumping

Insignia. Make an entry when a Marine’s eligibility to wear the

parachute jumping insignia is revoked/reinstated. Sample entry:

“Date. The assignment to duty

involving parachute jumping is (terminated/reinstated) (cite

reason and authority) effective (date). Authority to wear

parachute jumping insignia (is) or (is not)

(revoked/authorized).”

o. Confirmed Incidents of Illegal Drug Abuse or Possession.

(Refer to MCO P5300.12.) Record in the SRB, all confirmed

incidents (civil or military) of illegal involvement. Consult

MCO P1610.7 concerning requirements for submission of a "DC"

fitness report. Whenever the counseling entry is made, the

Marine must be afforded the opportunity to make a written

rebuttal. File the rebuttal, if any, on the document side of the

Marine's SRB. The entry must include the language contained in

paragraph 4006.2r(a) concerning the Marine's right to submit a

rebuttal. The Marine will acknowledge (sign) the counseling

entry. Sample entry:

“(Date). Counseled this date concerning my illegal drug

involvement, (cocaine usage identified through urinalysis

confirmed by Navy Drug Lab JAXFL msg 120900Z Oct97). Specific

recommendations for corrective action: don't use drugs. Seen by

substance abuse counselor on (Date

). I was advised that within 5

working days after acknowledgment of this entry a written

rebuttal can be submitted and this rebuttal will be filed on the

document side of my SRB. I choose (to) (not to) make a rebuttal.

_____________________ __________________________

(Signature of Marine) (Signature of CO or By dir)

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IRAM 4006

NOTE: Failure to take corrective action, etc. statement is no

longer applicable and should not be used, since administrative

separation processing of all personnel who use drugs is

mandatory. There is still a requirement, however, for all

persons identified and confirmed as drug abusers to be seen by

substance abuse counselors.

p. Alcohol Abuse. (Refer to MCO P5300.12) Commanders will

direct a SRB entry be made after counseling a Marine for any

alcohol-related misconduct or unsatisfactory performance.

Consult MCO P1610.7 for "DC" fitness report submission

requirements on second and subsequent incidents, and mandatory

Section C comment requirements. Whenever the counseling entry is

made, the Marine must be afforded the opportunity to make a

written statement, file the statement, if any, on the document

side of the Marine's SRB. The entry must include the language

contained in paragraph 4006.2r(a) concerning the Marine's right

to submit a rebuttal. The Marine will acknowledge (sign) the

counseling entry. Sample entry:

"(Date). Counseled this date concerning my conviction of

(list charge(s); provide specific recommendations for corrective

action; and assistance available). (If the commander plans to

process the Marine for judicial or separation proceedings as a

result of the offense, include the information in the entry. If

the commander does not plan to process the Marine for separation

due to deficiencies, include the following sentence: "I am

advised that failure to take corrective action may result in

administrative separation or limitation on further service.") I

was advised that within 5 working days after acknowledgment of

this entry a written rebuttal could be submitted and that such a

rebuttal will be filed on the documents side of the service

record. I choose (to) (not to) make such a statement. Signature

of Marine.”

q. General Assignment Policy Career Enlisted

Marines/General Overseas Assignment Policies. (Refer to MCO

P1300.8.) The Marine will sign all sample entries contained in

this subparagraph:

(1) Career enlisted Marines in receipt of PCSO's issued

by the CMC, who do not have sufficient obligated service to

complete the prescribed tour, will be immediately afforded the

opportunity to extend/reenlist in order to have the required

active service. When the Marine states that he/she does not

desire to extend/reenlist, the CMC (MMEA) will be promptly

notified and the following service record entry made:

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4006 IRAM

“(Date). I have been assigned reenlistment

eligibility code RE-30. Reason: I will not extend/reenlist to

comply with PCS orders. I have been advised that Marines

assigned this code are not eligible for promotion, reenlistment,

commissioning or warrant officer programs, special education

programs, or involuntary separation pay unless specifically

authorized by the CMC (MMEA). I have been given the opportunity

to submit a statement and that statement, if submitted, will be

filed on the document side of my SRB. I choose (to) (not to)

submit a statement. Signature of Marine."

(2) Career enlisted Marines transferred to CONUS for

discharge prior to the completion of the prescribed tour length

because they will not extend/reenlist, will be informed that they

cannot extend/reenlist after their arrival in CONUS. The

following entry will be made:

"(Date). I hereby accept transfer to the United States for

discharge. I have been assigned reenlistment eligibility code

RE-30. Reason: I will not extend/reenlist in order to complete

the tour length. I have been advised that Marines assigned this

code are not eligible for promotion, reenlistment, commissioning

or warrant officer programs, special education programs, or

involuntary separation pay unless specifically authorized by the

CMC (MMEA). I have been given the opportunity to submit a

statement and that statement, if submitted, will be filed on the

document side of my SRB. I choose (to) (not to) submit a

statement. Signature of Marine."

(3) Request for Waiver of privileges as a Sole Surviving

Son or Daughter. An entry is required for a Marine who requests

a waiver of privileges as a sole surviving son or daughter. The

following entry will be made submission of the request to CMC

(MMEA):

"(Date

). I hereby waive my rights to restrictive

assignment as a sole surviving son/daughter per MCO P1300.8.

Signature of Marine."

(4) Revocation of Waived Status as a Sole Surviving Son

or Daughter. A Marine who has waived status as a sole surviving

son or daughter may request reinstatement of that status at any

time. They will have the following statement made upon

submission of the request to CMC (MMEA):

"(Date

). I hereby revoke the waiver of my sole

surviving son/daughter status and request reinstatement of that

status per MCO P1300.8. Signature of Marine."

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IRAM 4006

r. Administrative Separation Counseling (6105) Entry.

Administrative separation processing for certain specific basis

of separation may not be initiated until the Marine is counseled

concerning deficiencies and afforded an opportunity to overcome

these deficiencies. (Refer to MCO P1900.l6.) Commanders may

also use the below entry for counseling concerning deficiencies

for which administrative separation or nonjudicial punishment

actions are not appropriate or contemplated. The entry must

include the language contained in paragraph 4006.2r(a) concerning

the Marine's right to submit a rebuttal. (See paragraph

4006.2r(a) below for rebuttal guidance.) The Marine will

acknowledge (sign) the counseling entry. (See paragraph 4006.2e

concerning possible counter-entry requirements and see NOTE 1

through 4 below for commander’s guidance.)

"(Date). Counseled this date concerning deficiencies;

(list deficiencies; provide specific recommendation for

corrective action; assistance available). If the commander plans

to process the Marine for judicial or separation proceedings as a

result of the deficiencies, include that information in the

entry. If the commander does not plan to process the Marine for

separation due to the deficiencies, include the following

sentence: "I am advised that failure to take corrective action

may result in administrative separation or limitation on further

service." I was advised that within 5 working days after

acknowledgment of this entry a written rebuttal can be submitted

and this rebuttal will be filed on the document side of the SRB.

I choose (to) (not to) make a rebuttal."

NOTE 1: The Marine's signature acknowledges that counseling

has occurred, not that the Marine concurs with the

content of the entry.

NOTE 2: The Commanding Officer/Unit Commander must physically

sign this adverse page 11 entry.

NOTE 3: The date entered is the day the Commanding Officer

actually counsels the individual Marine. The date is

entered by the commander at the time of counseling

using a date stamp or by pen.

NOTE 4: Forward a photocopy of the completed page 11 entry and

written rebuttal statement to CMC (MMSB-20) within 30

days.

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4006 IRAM

(a) When the individual Marine desires to make a

statement, the following guidance applies:

(1) Complete the statement using a plain white paper,

preferrably typed written.

(2) The Marine’s statement must conform to Article

1122, U. S. Navy Regulations regarding temperate language,

limited to pertinent facts concerning the deficiencies identified

in the page 11 entry and shall not question or impugn the motives

of another person.

(3) This is not the forum for surfacing issues more

timely and appropriately handled at either request mast or

through an Article 138, UCMJ, Complaints of Wrongs hearing.

(b) If the individual Marine annotates their desire “not

to” make a statement, the entry is appropriately annotated as

such and no further action is required.

s. Service Award Election (Reserve Only). When Marine Corps

reservists are assigned to active duty in connection with the

Active Reserve (AR) Program, they must elect whether to continue

their eligibility period for the Selected Marine Corps Reserve

Medal (SMCRM) or start a new eligibility commencement date for

the award of the Good Conduct Medal (GCM). If the Marine elects

to receive the GCM, enter the commencement date on page 12. Make

one of the following entries, signed by the Marine, upon

assignment to AR:

(1) "(Date). I elect to continue my period of entitlement

and eligibility to the SMCRM while assigned to AR Program."

(2) "(Date). I elect entitlement to receive the GCM while

participating in the AR Program."

t. Disposition of Selected Marine Corps Reservists

(SMCR) as

a Result of Unit Deactivation, Redesignation, or Relocation

(1) SMCR's awaiting IADT or at IADT may train for another MOS

contingent upon school seat availability compatible with another

SMCR unit within reasonable commuting distance. The following

entry will be made and signed by SMCR concerned:

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IRAM 4006

"Due to my SMCR unit being deactivated, redesignated, or

relocated, I agree to retrain in MOS ____ which is compatible

with (unit title-location). I understand that by transferring to

this unit upon completion of my IADT, I am still required to

fulfill my mandatory Reserve participation requirements as set

forth in current DOD and Marine Corps Regulations. I understand

I retain entitlement to any enlistment incentive I was guaranteed

in my original contract providing I meet SMCR participation

requirements. Signature of Marine."

(2) When SMCR's are awaiting IADT or at IADT who are

discharged at the Convenience of the Government due to unit

deactivation, relocation, or redesignation, they must have the

following paragraph typed in the remarks block of the DD Form 214

and on page 11 of the SRB.

"I understand by accepting this discharge from the

U.S. Marine Corps Reserve I voluntarily give up my entitlement to

transition assistance benefits, Reserve Montgomery G.I. Bill, and

any enlistment incentives that were offered to me upon my initial

enlistment as reflected in my Reserve Optional Enlistment Program

statement of understanding. I also understand that if, at a

later date I chose to reenter the Marine Corps, I will fully

repeat any incomplete portions of the three stages of entry-level

training: Recruit Training, MCT, and MOS training. However, any

prior active duty service is creditable for pay and allowances.

Signature of Marine."

(3) SMCR Non-Mandatory Participants that are at SMCR

units will coordinate with the Commanding Officers of SMCR Units

within reasonable commuting distance to find and be offered an

SMCR billet of the same grade. Marines offered an SMCR billet of

the same grade within a reasonable commuting distance will sign

the following page 11 entry in the service records:

"I am aware I am not eligible for Reserve transition

benefits under Public Law 102-484 of 23 Oct 92 because I have

been offered another SMCR billet of the same grade within a

reasonable commuting distance. Signature of Marine."

(4) SMCR who

are eligible for MGIB-SR and transferred to the IRR, who are not

qualified for Reserve Transition Benefits because they have less

than 12 months of SMCR participation sign the following page 11

entry:

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4006 IRAM

"I understand that my Reserve Montgomery GI

Bill-Selective Reserve (MGIB-SR) entitlement will be suspended

the day I transfer to the Individual Ready Reserve. I am also

aware that I have only one year to reaffiliate with an SMCR Unit

or another Reserve Component Unit in order to reestablish MGIB-SR

eligibility. Signature of Marine."

u. Critical Acquisition Program (CAP). Assignment to CAP

requires a signed tenure agreement to remain in that position for

at least three years. Career enlisted Marines in receipt of

PCSOs issued by the CMC who do not have sufficient obligated

service to complete the prescribed tour will be immediately

afforded the opportunity to extend/reenlist in order to qualify

for assignment. The following page 11 entry will be made and

signed. (Refer to MCO P1300.8.)

"I have been assigned reenlistment eligibility code

RE-30. Reason: I will not extend/reenlist to comply with PCS

orders. I have been advised that Marines assigned this code are

not eligible for promotion, reenlistment, commissioning or

warrant officer programs, special education programs, or

involuntary separation pay unless specifically authorized by CMC

(MMEA). I have been given the opportunity to submit a statement

and that statement, if submitted, will be filed on the document

side of my SRB. I choose (to) (not to) submit a statement.

Signed by Marine.”

v. Survivor Benefit Plan (SBP). Commanders make an entry to

reflect that the eligible Marine has been counseled in the 18th

year of service and again 60 days before retirement and fully

understands that enrollment in the SBP at the maximum level is

automatic unless a DD Form 2656 is received at DFAS, Cleveland 30

days prior to the date the member becomes eligible for retired

pay. An entry must also reflect that the spouse of the Marine

who elects less than maximum coverage (base amount is less than

full retired pay), no coverage at all, or covers a child and not

the spouse, is notified of the election made. Make the required

notification to the spouse in person or by certified mail. (See

MCO P1741.11.) Sample entries:

(1) "(Date). I have been counseled concerning SBP and

fully understand the automatic enrollment and future enrollment

provisions of the Plan. Signature of Marine."

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IRAM 4006

(2) "(Date). Marine has elected (no coverage or elected

child coverage only) under SBP, DD Form 2656 forwarded to DFAS,

Cleveland this date."

(3) "(Date). Marine has elected reduced coverage under

SBP. DD Form 2656 forwarded to DFAS, Cleveland this date."

(4) "(Date). Mr/Mrs (full name) personally counseled

this date on provisions of SBP and of the effect of her husband/

his wife electing (no coverage, child coverage, or reduced

coverage) and DD Form 2656 certification completed.” If personal

counseling is not feasible, indicate that it was accomplished by

mail and that the DD Form 2656 was forwarded for certification

and return. (Attach the certified mail return receipt to the

page 11 entry.)

(5) "(Date). Marine, single with no dependent children,

elected insurable interest coverage on behalf of (full name), DD

Form 2656 forwarded to DFAS, Cleveland this date. Signature of

Marine."

w. Withholding Authority for the Marine Corps Good Conduct

Medal (GCM). Make the following entry when a Marine is denied

awarding of the GCM per the letter from the officer exercising

general courts-martial authority. Sample entry:

“(Date). I have been informed by my commanding officer

that I am not eligible for the awarding of the Good Conduct

Medal, award period of (enter appropriate award period) per the

authority contained in the CG,(Appropriate MSC) letter dated

_______________.”

x. Additional Guidance Concerning Page 11 Entries

:

(1) Commanders are authorized to make other entries on

this page that are essential to document an event in a Marine's

career for which no other means or method of recording exists.

Authorized entries under this rule must meet two tests: (1) the

information contained in the entry is of permanent value to the

Marine's career; and, (2) the information is not, or cannot be,

documented anywhere else in the SRB, medical records, or the

Marine's MCTFS record. Participation in certain operations

(excluding routine training exercises/operations) not

specifically identified as combat operations or as having a

potential for escalating into combat operations and humanitarian

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4006 IRAM

relief efforts (i.e., California Loma Prieta Earthquake Relief,

etc.) are considered to be significant events in a Marine's

military career.

(2) Restrictions

(a) Do not make entries on page 11 which concern

administrative discharge or competency review proceedings if they

do not, upon final review, result in discharge or reduction.

(b) Commanders will not use page 11 as a local

training record. Do not make entries to document local

indoctrination lectures or acknowledgment of certain local

regulations pertaining to drug/alcohol, uniform, and

fraternization policies. As an exception, the commanding

Officer, MSG Battalion may make necessary counseling entries

regarding fraternization with civilian personnel upon assignment

of the Marines to certain posts.

(c) Do not make separate entries for assignment to or

removal from the weight control/military appearance program. The

administrative separation counseling entry required by MCO

P1900.16 upon assignment to weight control, the completion of

enclosure (4) to MCO 6100.10, the assignment and removal entries

reported in MCTFS, and entries made in the Marine's health record

are considered sufficient to satisfy the recording and

documentation requirements. There is no requirement other than

the MCTFS entry, to record a Marine's removal from weight

control/military appearance program.

4007. UNIT PUNISHMENT BOOK (5812) (NAVMC 10132)

1. NAVMC 10132 is designed for recording offenses and

punishments, for establishing command jurisdiction at time of

offense, and accounting for unauthorized absences (in excess of

24 hours) and marks of desertion. Upon immediate reenlistment,

reproduce any NAVMC 10132 and forward the copy(ies) per table

4-1, column B. See paragraph 4003.3.)

2. The offenses and punishment section is designed for recording

nonjudicial punishment (NJP) and UA. The time a Marine spends

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IRAM 4007

IHCA before trial in a civilian court is not UA if the Marine was

not absent without authority at the time of arrest and (1) the

charges are dismissed, or (2) the Marine is found not guilty of

all charges. Do not record nonpunitive measures, such as those

listed in R.C.M. 306 (c) (2), MCM, 1995, and in sections

0102-0105 of the JAGMAN, which are not NJP's. This also applies

to the old Marine Corps term "commanding officer's warning,"

which is not an authorized term under nonpunitive measures and

will not be used or recorded. Entries regarding courts-martial

are not authorized.

a. Signatures on the Unit Punishment Book will be that of

the commander or as authorized by paragraph 3006 of MCO P5800.16

(LEGADMINMAN).

b. Entries on the Unit Punishment Book are self explanatory.

Paragraph 3006 of MCO P5600.16 (LEGADMINMAN) contains detailed

preparation instructions. Sample entries are provided in

pragraphs 3006.5e and h. Note: A change to the LEGDMINMAN will

reflect up-to-date detailed preparation instructions.

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4007 IRAM

(1) Oral reprimands may be nonpunitive (not intended as

NJP) or punitive (intended as NJP). If the officer conducting

NJP imposes only an oral reprimand during the proceedings and

intends the reprimand to be punitive in nature, prepare a normal

NJP entry and include this fact as the punishment imposed (e.g.,

Awd oral reprimand). If, however, the officer intends the oral

reprimand to be nonpunitive, do not retain the Unit Punishment

Book as a matter of record.

(2) Compliance with U.S. Versus Booker. 5 M.J. 238 (CMA

1977) and U.S. Versus McLemore. 10 M.J. 238 (CMA 1981). Before

considering NJP in aggravation at a subsequent court-martial, the

above cases and JAGMAN, section 0109, require a written statement

showing that an accused did not exercise the right to refuse NJP,

and that acceptance of NJP does not preclude the command from

taking other adverse administrative action against the accused.

Compliance is accomplished by completing the entry in block 2 of

the NAVMC 10132, signed by the accused prior to impositon of NJP.

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IRAM 4007

(a) If a hearing of NJP results in no punishment

imposed, do not retain the Unit Punishment Book (5812) as a

matter of record. See paragraph 3006.5h of the LEGADMINMAN.

(b) Record as a standard entry from the samples

provided in paragraph 3006.5R(1)(c) of the LEGADMINMAN.

(3) Unauthorized Absence (UA). The importance of

accuracy in content and signature on all entries regarding UA

cannot be overly stressed. UA entries are used as proof of an

absence offense. The required information must be accurately

recorded and properly authenticated in order to be allowed

as evidence at a court-martial. If any aggravating circumstances

are declared by the Marine and become known after the UA entry,

and the UA is excused as unavoidable, delete the UA entry from

the MCTFS and do not retain the Unit Punishment Book as a matter

of record.

* Paragraphs 4007.2b(3)(a) through 4007.2B(3)(f)

deleted by Ch 1.

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* Paragraphs 4007.2b(3)(a) through 4007.2B(3)(f)

deleted by Ch 1.

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IRAM

* Paragraphs 4007.2b(3)(a) through 4007.2B(3)(f)

deleted by Ch 1.

(4) Desertion

(a) Entry of Mark of Desertion. When a mark of

desertion is required by current directives, record it in a

narrative style to show date of entry of the mark, type of UA,

hour and date UA commenced, RUC of the unit entering the mark,

number and date of the unit diary showing that the Marine

is dropped from the rolls, and any information which would show

intent or lack of intent to desert. Examples:

"960131. UA(AWOL) fr this org since 0801,

960101. Declared deserter this date as of 0801 960101 and

dropped fr the rolls of this org on RUC 54031 UD 00029 dtd

960131. DD 553 published this date."

"960302. UA(AWOL) fr this org since 0001,

960131 when failed to rpt in compliance with orders issued by

HqBn, HQMC, ARLVA, to rpt to CG, 2d MarDiv, FMF, CamLej, NLT

2400, 960130. Declared a deserter this date as of 0001, 960131

and dropped fr the rolls of this org on RUC 12001 UD

00035 dtd 960302. DD 553 published this date."

"960204. Fr UA(AWOL) at 1000, 960202 when

aprnd by RS, LBEACH. Issued orders and trans to rpt to CO,

MCSFCo, MCSFBn, FMF, BRUNS, NLT 2000, 960203. UA(AWOL) since

2001, 960203 failed to rpt in compliance with those orders.

Declared a deserter as of 2001, 960203 and dropped fr the rolls

of this org on RUC 53270 UD 00032 dtd 960204."

(b) Administrative Requirements. Complete the

following administrative requirements when a Marine enters into a

desertion status:

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4007 IRAM

(1) Prepare and distribute the DD Form 553

(Notice of Absentee Wanted by the Armed Forces) per LEGADMINMAN.

(2) Drop the Marine from the rolls of the command

per the MCTFSPRIM.

(3) Administratively declare the Marine a

deserter on pages 3 and 12.

(4) Assign conduct/duty proficiency marks on the

date preceding the to UA date.

(5) Assign conduct/duty proficiency marks of 0

and NA, respectively, with an effective date the same as UA date.

(c) Removal of Marks of Desertion. Only remove

marks of desertion under the guidelines set forth in paragraph

5012, MCO P5800.16. Remove a mark of desertion by recording a

counterentry as follows:

"(Date). The mark of desertion under (date) for

the absence commencing (date) is hereby removed as erroneous.

Authority: (Record the circumstances and authority for the

removal of the mark of desertion). DD Form 616 published

(date)." Do not remove the mark of desertion in cases where

Marines in a deserter status are apprehended and/or convicted by

civil authorities. Exceptions to this policy are in MCO

P5800.16, LEGADMINMAN. The finance officer maintaining the

Marine's pay account must also be informed (by a copy of the

signed DD Form 616) of the removal of the mark of desertion

before the Marine can be paid any monies due prior to the

Marine's entry into a desertion status. (See the LEGADMINMAN.)

3. Marine Corps Good Conduct Medal (GCM). The "Good Conduct

Medal Period" beginning date is recorded for each GCM period.

a. When the actual date of commencement of a GCM period is

known; e.g., date of first or recruit enlistment in the Marine

Corps, date of first recruit enlistment in the Marine Corps

Reserve for immediate assignment to active duty, enlisted

reservists assigned to the Active Reserve (AR) program, etc.,

report the date per the MCTFSPRIM. When the actual date of

commencement is not known due to broken active service, the

commander may, after all other efforts to reconstruct a

commencement date have been exhausted, request a constructive

date of commencement from the CMC (MMMA). (See MCO 1650.19 and

SECNAVINST 1650.1)

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IRAM 4007

b. When a GCM (or star in lieu of another medal) is awarded,

report the new date of commencement as the date following the end

of the award period on the UD per the MCTFSPRIM.

NOTE: Prior to 27 April 1990, Marines were allowed one NJP

during a GCM period before the GCM commencement date changed.

Under the old policy, the Marine's GCM date changed with the

second NJP and upon each subsequent NJP during the GCM period.

On 27 Apr 90, the current policy was instituted. See MCO 1650.19

for all eligibility requirements.

4. Selected Marine Corps Reserve Medal (SMCRM) and Armed Forces

Reserve Medal (AFRM). The "Selected Marine Corps Reserve Medal"

commencement dates are recorded for the SMCRM and AFRM periods

for Reserve enlisted Marines and reported on the UD per the

MCTFSPRIM.

a. An enlisted reservist entering AR status must select (1)

continuation of the applicable SMCRM period, or (2) to start a

new GCM commencement date. Document this selection by an entry

on page 11. If the Marine elects to continue the SMCRM period,

award the medal or bronze star when the Marine meets

requirements. Upon completion of the SMCRM period for which the

SMCRM or bronze star is awarded, the Marine will, without further

election, commence eligibility for the GCM. The GCM commencement

date will be the day following the ending date for which the

SMCRM was awarded.

b. AFRM

Commencement Date. For nonprior service recruits

awaiting IADT, the date contracted is the commencement date. For

prior service Marines the date joined to the Marine Corps Reserve

is the commencement date. MCO 1650.19 contains detailed

instructions concerning the awarding of the AFRM and subsequent

devices (Mobilization, Bronze Hour-glass, Silver Hour-glass, Gold

Hour-glass, and the Gold/Bronze Hour-glass).

c. Marine Corps Reserve personnel serving in an AR billet

may continue to count service for the award to which they were

qualifying for upon entering in the AR program but may not

commence a new period of qualifying service.

d. Criteria for the AFRM and SMCRM are contained in

SECNAVINST 1650.1. If a Marine fails to qualify under any of the

criteria stated above, report the new commencement date as

appropriate.

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e. Record commencement dates for the SMCRM and AFRM and

report in MCTFS via the unit diary. When the medal or a star (in

lieu of 2d and subsequent awards) is awarded, record and report

the appropriate entry via the unit diary. Record the date the

new qualification period commences and report a new commencement

date in the MCTFS. The new commencement date is the day

following the end of the period for which the award was made. If

a commencement date cannot be determined, the commander will

request a constructive date of commencement from the CMC (MMMA).

4008. RECORD OF CONVICTION BY COURT-MARTIAL

(NAVMC 118(13));

SUPPLEMENTARY RECORD OF CONVICTION BY COURT-MARTIAL (NAVMC 118

(13A))

1. NAVMC 118(13) and NAVMC 118(13A) are forms that record the

history of a court-martial. These can also serve as evidence of

a previous conviction when a Marine is to receive a subsequent

court-martial.

2. Prepare the Record of Conviction by Court-Martial (NAVMC

118(13)) for each summary, special, and general court-martial.

Prepare and distribute the page 13 as follows:

a. General

(1) Prepare in duplicate (both copies must be signed).

(2) Use authorized abbreviations.

(3) If there is insufficient room in any block on the

page 13 to enter required information, continue the information

on the reverse of the page. Indicate in the block being

continued, "Contd on Reverse." On the reverse of the page,

indicate "Block____Contd." and enter the appropriate information.

If all room on the front and reverse of the page is filled and

more information needs to be recorded, use 8 1/2 x 11 inch white

bond paper. Enter the Marine's identifying information on the

bottom of the continuation sheet. Number the continuation sheet

accordingly, i.e., 13-1a, 13-2a, etc. When a continuation sheet

is used enter "Contd on Supp Pg" after the page number on the

page 13.

(4) Until forwarding the NAVMC 118(13 & 13A) to HQMC,

both copies should be filed in the SRB.

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IRAM 4008

(5) When action has been taken by proper authority that

results in setting aside the findings on all charges and

specifications, remove and destroy both copies.

(6) When all or part of the sentence is approved by the

convening authority, complete the form and forward the signed

duplicate copy to the CMC (MMSB) for filing in the OMPF. Retain

the original in the Marine's SRB.

(7) If the court-martial acquits the accused of all

charges and specifications, then no page 13 or 13A is completed,

and the SRB or OQR will contain no indication that the accused's

case was referred to a court-martial.

b. Specific Blocks

(1) Reverse Side. Compliance with U.S. Versus Booker, 5

M.J. 238 (CMA 1977) and U.S. Versus McLemore, 10 M.J. 238 (CMA

1981). Before a summary court-martial (SCM) can be considered in

aggravation at a subsequent court-martial, the above cases

implies that a written statement is required to show that the

accused was given the opportunity to consult with independent

counsel prior to accepting trial by SCM, the accused did not

exercise the right to refuse trial by SCM, and that acceptance of

a trial by GCM does not preclude the command from taking other

adverse administrative action against the accused. Compliance

may be accomplished by recording an entry on the reverse side of

the page 13, signed by the accused, prior to commencement of the

trial. The following is an example of an entry which is

sufficient for this purpose. Use of a rubber stamp is

authorized.

"(Date)

. I certify I have been given the opportunity

to consult with a lawyer, provided by the government at no cost

to me, in regard to a pending SCM for violation of Article(s)

__________ of the UCMJ. I understand I have the right to refuse

that SCM; I (do) (do not) choose to exercise that right. I

further understand that acceptance of trial by SCM does not

preclude my command from taking other adverse administrative

action against me. I (will) (will not) be represented by a

civilian/military lawyer. Signature of Marine."

(2) Block 1. Give the complete organizational unit

address of the accused (including ZIP code).

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4008 IRAM

(3) Block 2. Place an "x" in the block reflecting the

type of court-martial by which the accused was tried. For date

of trial, reflect the date the sentence was adjudged.

(4) Block 3. State each charge and describe each

specification in sufficient detail to show date and place of

commission, and nature and seriousness of offense alleged. The

mere statement, "Viol of Art. 86" is not adequate. For example,

in case of UA offenses, show the inclusive dates of absence; in

the case of disobedience of orders, include the gist of the order

violated so that the seriousness of the offense is indicated.

Example: "Chg I-Viol Art 134 UCMJ. SPEC 1. Drunk and

disorderly on 960605 in Bremerton, WA. SPEC 2. Dis M16 rifle in

bks; MB, NSB, Bangor, Bremerton, WA, on 960605. Chg II-Viol Art

85 UCMJ. SPEC 1., etc." Number charges and specifications as

they were numbered on the charge sheet.

(5) Block 4. State the findings of each charge and each

specification under each charge. For example, when there is only

one charge and specification, the findings would be set out as

follows:

"Chg: G; Spec, Chg: G"

When there is more than one charge and specification, the

findings would be set out as follows:

"Chg I: G; Spec 1, Chg I: G; Spec 2, Chg I: G;

Chg II: NG; Spec, Chg II: NG;

Chg III: G; Spec 1, Chg III: NG; Spec 2, Chg

III: G; Spec 3, Chg III: NG"

When the accused is found guilty of an offense that is different,

or in the case of unauthorized absence, shorter than was alleged

in the specification, use this example:

"Chg I: G; Spec 1, Chg I: G-UA (AWOL) fr

790916-791127

Chg II: G; Spec, Chg II: G-except words "in the

neck and" substituting "in the back and"

Chg III: G; Spec 1, Chg III: G; Spec 2, Chg III:

G"

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IRAM 4008

(6) Block 4A. Place an "X" in the appropriate block to

reflect whether or not the accused was represented by counsel or

that representation was waived.

(7) Block 5. State entire sentence briefly. Example:

"To forf $35 per month for 1 month; to be cnfd at hard labor for

1 month." "To be dis with a BCD; to be cnfd at hard labor for 5

months; and to forf $150 per month for 5 months."

(8) Block 6. Briefly summarize action taken by, and date

of, convening authority's action. Examples: "Approved and

ordered executed;" "Appr and ordered executed. Forf of $150 per

mo for 3 mos susp for 6 mos." "Finding on Chg I Spec 1 disappr."

"Only so much of the sent as prov for cnft at hard labor for 3

mos, forf of $150 per mo for 2 mos and Red to E-1 is appr and

ordered executed." Examples for sentences that include a BCD

are: "Approved." "Sentence is approved and, except for the BCD

will be executed." "Only so much of the sentence as provides for

a BCD and CHL x 4 months is approved and, except for the BCD,

will be executed."

NOTE: Any court-martial sentence which included a punitive

discharge or confinement exceeding 90 days (if the sentence is

expressed in days) or 3 months (if the sentence is expressed in

months) triggers an automatic an automatic reduction to private

first class unless the convening authority suspends or remits

this automatic reduction. Block 6 must reflect the convening

authority's action concerning the automatic reduction.

(9) Block 7

. When a court-martial sentence, as approved

by the convening authority, includes forfeiture or detention of

pay, fine, or reduction in grade, enter date and number of the

unit diary by which the disbursing officer is notified.

(10) Block 8. Type the name of the individual signing

the page 13.

(11) Block 9. Type the grade of the individual signing

the page 13; e.g., Col, LtCol, etc.

(12) Block 10

. Insert the title of the commanding

officer or officer authorized to sign "by direction" of the

commanding officer in this block, along with the complete

identity of the organization.

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4008 IRAM

(13) Blocks 11-15 on the NAVMC 118(13) (Rev. 8-74).

Under MCM, 1995, these blocks are left blank.

(14) Insert accused's last name, first name, initial, and

SSN; as indicated.

(15) Numbering of Pages. Insert the number "1' in the

block provided at the bottom of the page alongside 13, for the

first conviction by court-martial. Number subsequent pages

prepared to record convictions by court-martial consecutively;

i.e., place the number "2" in the block to indicate the second

conviction, and so on. See paragraph 2004.2a for additional

requirements when using a continuation sheet.

3. When subsequent action is taken on an SCM or SPCM sentence by

the convening authority, wherein the sentence did not include an

approved bad conduct discharge, prepare an original and duplicate

page 13A, as follows:

a. Complete blocks 1 and 2 by inserting the accused's

organization at the time of the original trial (same as page 13).

Insert in block 2 the type of court-martial and the date of the

trial (same as page 13).

b. Block 6. If the convening authority has taken a

subsequent action, immediately after the word "ACTION:" in block

6, insert the word "Supplemental," the date, and briefly state

the subsequent action. Example: "The sent as susp on (date of

action suspending sentence) is vacated. Unexecuted portion of

sent to cnft at hard labor for 2 mos, forf of $100 per mo for 2

mos and reduction to E-1 ordered executed." "Unexecuted sentence

remitted this date," "Cnft unexecuted as of date of this action

susp for 6 months."

c. Blocks 7, 8, 9, and 10

. Complete same as page 13.

d. Numbering

. Number the page the same as the original page

13 to which the case relates and immediately to the right of the

block insert "a." Example: If the original page 13 conviction

record numbered "13 1", number the subsequent page "13 1 a." See

paragraph 4012.2a(3) when required to use the continuation sheet.

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4. Prepare the supplementary record of conviction by

court-martial (NAVMC 118(13A)) in all cases in conviction by

general court-martial, and in those cases involving conviction by

SPCM where an approved bad conduct discharge (whether or not

suspended) is included as part of the sentence. Prepare

and distribute the page 13A per the following:

a. General

(1) Prepare in duplicate.

(2) Use authorized abbreviations.

(3) If there is insufficient room in any block on the

page 13A to enter required information, continue the information

on the reverse of the page. Indicate in the block being

continued, "Contd on Reverse." On the reverse of the page,

indicate "Block Contd:" and enter the appropriate

information. If all room on the front and reverse of the page is

filled, and more information needs to be recorded, use 8 1/2 x 11

inch white bond paper. Enter the Marine's identifying

information on the bottom of the continuation sheet. Number the

continuation sheet accordingly, i.e., 13-1a, 13-2a, etc. When a

continuation sheet is used enter "Contd on Supp Pg" after the

page number on the page 13A.

(4) Initially, file both copies in the SRB.

(5) Prepare portions of the page as soon as practicable

after receipt of the information. For example, complete as much

of the page as possible upon receipt of a Navy-Marine Corps Court

of Criminal Appeals decision.

(6) When review of higher authority results in setting

aside the findings on all charges and specifications, remove and

destroy the original and duplicate of NAVMC 118(13A) together

with the original of the record of conviction by court-martial.

(7) Upon completion of all items, forward signed

duplicate to the CMC (MMSB) for filing in the OMPF. If the

signed duplicate is not a carbon copy of the original, it should

be marked "Duplicate Copy."

b. S

pecific Blocks. Items not covered are considered

self-explanatory.

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4008 IRAM

(1) Block 3. Briefly summarize action taken by board of

review. Record in space provided the date of the Navy-Marine

Corps Court of Criminal Appeals action. In those cases not

reviewed by board of review, insert the word "None."

(2) Block 4. Insert date the accused receipted for the

Navy-Marine Corps Court of Criminal Appeals decision.

(3) Block 5. Briefly summarize action taken by the

SecNav or Judge Advocate General. Insert in space provided the

date such action was taken. If no action is taken by the SecNav

or the Judge Advocate General, insert the word "None."

(4) Block 6. Enter date the certificate of attempted

service is executed in cases where the accused was absent from

the place of duty, and delivery of the Navy-Marine Corps Court of

Criminal Appeals decision and action of the Judge Advocate

General is impossible.

(5) Block 8. Enter final date by which accused may

petition the Court of Appeals for the Armed Forces grant of

review.

(6) Blocks 11 and 16. Enter title and organization of

officer authorized to sign. Signatures shall be those of the

commander or an officer duly designated by the commander, in

which case the entry will be signed by direction.

(7) Block 13. Briefly summarize action taken by Court of

Appeals for the Armed Forces. Insert in space provided the date

of the court’s decision.

(8) Numbering of Pages. The number inserted in the block

opposite the number 13A will be the same number given the page 13

to which the supplementary record refers.

5. If, after approval by proper authority, a change in the

sentence is made by the same or other proper authority and the

page 13 or 13A previously executed does not reflect the true

status of the case, prepare an additional page 13 or 13A, as

appropriate.

a. Contents

. This additional page will contain in the

appropriate blocks or spaces the following information: the type

of court, date of trial, date of new action, authority taking new

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IRAM 4008

action; e.g., convening authority, Judge Advocate General (Court

of Criminal Appeals), Court of Appeals for the Armed Forces or

Clemency Board/SECNAV, summary of new action, and authenticating

signature with title and organization of the convicted Marine’s

commanding officer or an officer duly designated by the

commander. In the latter event, the entry to be signed “By dir.”

Enter complete identifying information of the convicted Marine to

include name, SSN, and grade at the time of the entry and

designate this as an additional page by recording the word

“Additional” at the bottom of the page under the figure 13 or

13A.”

b. Exception. If a page 13 or 13A has not been previously

accomplished concerning the conviction and/or actions concerned,

all actions should be briefly summarized in the initial

preparation of the appropriate page.

6. Restoration/Clemency or Waiver of Restoration. Upon receipt

of letter from the Secretary of the Navy concerning action taken

on “Request for Restoration/Clemency or Waiver of Restoration”,

place a copy of this letter on top of the applicable NAVMC

118(13).

4009. RECORD OF EMERGENCY DATA (RED)

1. Purpose. The RED provides a current official and legally

binding record of relatives, beneficiaries and emergency

information on each Marine to be used to make casualty

notification and to adjudicate claims for various death benefits.

Specifically, the RED provides the following:

a. A current record of the names, addresses, telephone

numbers, and directions to the residence of persons to be

notified in case of an emergency.

b. A current record of persons related to the Marine who may

be entitled to death benefits as prescribed by law (SGLV,

disposition of remains, shipment of personal effects, etc.).

This includes the current spouse, all children (regardless of

age, or dependency), parents (natural, adopted, step, etc.),

guardians of minor children, persons acting in loco parentis to

the Marine, and others as designated.

c. Specific beneficiary(ies) designated to receive death

gratuity in the event the Marine is not survived by a lawful

spouse or child.

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4009 IRAM

d. Specific beneficiary(ies) designated to receive unpaid

pay and allowances, any amounts due for unused leave, or any

other monies due from the Department of the Navy which are unpaid

at the time of the Marine’s death.

e. Specific beneficiary(ies) designated to receive

Servicemember’s Group Life Insurance (SGLV) and the method of

payment.

f. Names of insurance companies to be notified in the

event of a Marine’s death. The CMC (MR) will notify companies

listed.

g. A current record of persons not to be notified due to ill

health in the event a Marine enters a casualty status.

2. Computer-Generated RED's

a. Marine Corps Total Force System (MCTFS) and Automated

Recruit Management System (ARMS). Report the information for the

RED via unit diary entry as prescribed in MCO P1080.40,

MCTFSPRIM. Audit, correct, certify, and print new RED's as

required in MCO P1080.40, MCTFSPRIM.

b. Audit the RED on the following occasions:

(1) During the joining process at the unit. Audit the

previously signed and verified RED contained in the field service

record and report changes on the same unit diary as the join

entry.

(2) Triennially, at least once every three years. If

The printed RED in the service record contains pen changes,

print a new RED prior to audit by the individual Marine.

(3) No earlier than 30 days prior and within 30 days

following return from an active component deployment and no

earlier than 60 days prior to an ADT commencement. If the

printed RED in the service record contains pen changes, print

a new RED prior to audit by the individual Marine.

(4) Upon transfer or detachment for TAD in excess of 30

days.

(5) When the Marine requests changes to the RED.

(6) Upon retirement, transfer to the FMCR, or separation

from the Marine Corps or Marine Corps Reserve. The RED address

and current address, as applicable, is entered on the DD Form 214

prior to issuance to the separating Marine by the issuing

command.

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IRAM 4009

c. All signatures on the RED will use the first name, middle

initial, last name format.

d. Retain only the most recent signed and witnessed RED as a

standard page in the field service record per paragraphs

2004.2b(2) and (3).

3. NAVMC 10526/DD Form 93

a. RED information for newly joined enlisted/appointed

Marines pending assignment to active duty or to an SMCR unit may

be collected on the DD Form 93 or on locally produced forms. The

DD Form 93 and/or locally produced RED may serve as an interim

RED until a computer-generated RED is produced.

b. A locally produced form, which contains all pertinent RED

information, may be utilized for candidates in training (not to

be directly commissioned upon completion of training); i.e.,

Platoon Leaders Class, Naval Reserve Officer Training Corps.

Entries may be handwritten (printed legibly) in ink. The form

will be signed and witnessed per MCO P1080.40, MCTFSPRIM. This

form will be completed and maintained by candidate

administration. Candidates who are commissioned upon completion

of Officer Candidates School (OCS) and report directly to The

Basic School will have RED information entered via unit diary by

candidate administration at OCS.

4. Detailed instruction on the reporting of information into the

RED data base are in MCO P1080.40, MCTFSPRIM. Figure 4-1 is a

sample of a computer-generated RED.

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4009 IRAM

***RECORD OF EMERGENCY DATA***

SSN: 123456789 NAME: MARINE HENRY ALFONSO

RUC: XXXXX CMPNY CODE: XXXX PLT CODE: XXXX GRADE: SGT COMP CODE: XX

SPOUSE NAME/ADDRESS

MARY A MARINE 5749 CAROLINA ST

JACKSONVILLE, NC 28542

CHILD NR/NAME/DOB/ADDRESS

1 JENNIFER M MARINE (901226) (ADDRESS SAME AS SPOUSE)

2 MICHAEL G MARINE (920612)

3 KATHLEEN M MARINE (940417)

GUARDIAN NR/NAME/PHONE/RELATION/ADDRESS

1 DOROTHEA M MARINE (GM) (444) 555-1212 SAME AS FATHER ADDRESS

FATHER/MOTHER NAME/ADDRESS

1 EDWARD O MARINE 32 EUSTIS STREET

CAMBRIDGE, MA 02178

DOROTHEA M MARINE SAME AS FATHER ADDRESS

DEATH GRATUITY BENEFICIARY(IES) NR/NAME/RELATION/PCT/ADDRESS

1 DOROTHEA M MARINE (M) SAME AS ABOVE

PAY ARREARS BENEFICIARY(IES) NR/NAME/RELATION/PCT/ADDRESS

1 MARY A MARINE (W) SAME AS ABOVE

DO NOT NOTIFY DUE TO ILL HEALTH STREET ADDRESS/CITY/STATE

1 NONE

INSURANCE COMPANY(IES) NR/NAME/POLICY NUMBER

1 NONE

PRIMARY NEXT OF KIN TELEPHONE NUMBER/RELATIONSHIP

1 (222)123-4567/W

PRIMARY NEXT OF KIN DIRECTIONS

SGLI INFORMATION ELECTION ELECTS $200.000 COVERAGE

BENEFICIARY SPOUSE

PAY DESIGNATION LUMP SUM

DATE 19961201

MEMBERS CERTIFICATION.......................RPTD ON UD NUMBER.......

WITNESS CERTIFICATION.......................DATE CERTIFIED..........

Figure 4-1 --Example of a Record of Emergency Data

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IRAM 4010

4010. REQUEST FOR INSURANCE (SGLI) (SGLV

-8285, MAR 1993).

Marines who previously elected reduced or no coverage must use

this form to increase or restore coverage. This form can be

obtained through local supply channels and cannot be locally

reproduced. The original form will be filed in the Marine’s

SRB/OQR and the duplicate will be mailed to the OSGLI, 213

Washington Street, Newark, NJ 07102-2999.

4011. SERVICEMEM

BER'S GROUP LIFE INSURANCE ELECTION AND

CERTIFICATE (SGLI) (SGLV-8286, APR 1996)

1. File the SGLV-8286 on the right side of the SRB/OQR

immediately following the RED.

2. Dispose of copies as directed in MCO P1741.8, Government Life

Insurance Manual. For purposes of clarity, the following

instructions apply:

a. Original - This page is numbered 1 and is identified as

"MEMBER'S OFFICIAL PERSONNEL FILE." Insert in Marines' SRB/OQR.

b. Second copy - This page is numbered 2 and is identified

as "TO MEMBER". Give this copy to Marine concerned.

c. Third copy - This page is numbered 3 and is identified as

"UNIFORMED SERVICES COPY." Forward to the CMC (MMSB).

3. If the SGLV 8286 on file is not dated during the current

period of continuous service, complete a new form. There is no

requirement to redo the SGLV 8286 upon immediate reenlistment

unless the Marine previously declined or elected reduced SGLI

coverage, in which case a new form must be effected.

4. MCO P1741.8 and MCO P5000.14 provide the definition and

administrative procedures to follow when the Marine elects an

"unusual" beneficiary.

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IRAM

CHAPTER 5

AUDIT OF RECORDS

PARAGRAPH PAGE

PERIODIC AUDITS OF INDIVIDUAL COMPUTER AND

SERVICE RECORDS . . . . . . . . . . . . . . . . . 5000 5-3

INDIVIDUAL READY RESERVE (IRR) OR MEMBERS OF THE

STANDBY RESERVE . . . . . . . . . . . . . . . . . 5001 5-6

MONTHLY CHECK OF SERVICE RECORDS. . . . . . . . . 5002 5-6

APPELLATE LEAVE AUDITS. . . . . . . . . . . . . . 5003 5-7

UA/DESERTERS AUDIT. . . . . . . . . . . . . . . . 5004 5-7

DOCUMENTS AND ENTRIES NO LONGER REQUIRED IN THE

OFFICERS QUALIFICATION RECORD (OQR) . . . . . . . 5005 5-9

DOCUMENTS AND ENTRIES NO LONGER REQUIRED IN THE

SERVICE RECORD BOOK (SRB) . . . . . . . . . . . . 5006 5-11

TABLE

5-1 SAMPLE UA/DESERTER SRB AUDIT CHECKLIST . . . 5-8

5-1

IRAM

CHAPTER 5

AUDIT OF RECORDS

5000. P

ERIODIC AUDITS OF INDIVIDUAL COMPUTER AND SERVICE

RECORDS

1. Requirements. Audit the records of all Marines periodically

per the instructions in this chapter.

2. Purpose. To ensure records of personnel are accurate,

complete, current, and in consonance with information maintained

in the MCTFS data bases.

3. Responsibility. The reporting unit commander is directly

responsible for timely and effective accomplishment of the audits

required by this chapter and MCO P1080.40, MCTFSPRIM. Toward

this end, the reporting unit commander shall designate an

officer, SNCO, responsible LCpl or above, or civilian employee

GS-04 and above in writing, to assist Marines in verifying that

information recorded in various records is compatible and

correct. In addition, the reporting unit commander shall ensure

that:

a. Corrective action is taken regarding all discrepancies.

b. Unit diary information which requires the transfer of

data to the service record is accomplished in a timely manner.

During audits, screen the document side of the service record to

ensure removal of extraneous papers.

4. Scope

a. For Marines on active duty or in the SMCR, conduct the

audit in the presence of the individual. This audit will include

inspection and the corrective action necessary to ensure

accuracy, currency, and completeness of the below-listed items:

(1) SRB/OQR (to include RED)

(2) BIR/BTR

(3) LES

(4) Health Records

(5) Other local records containing personnel information.

5-3

5000 IRAM

b. In addition, accomplish the following during the

screening of service records:

(1) Ensure that the SGLI Election Certificate (SGLV -

8286) reflects the current intent of the Marine.

(2) Make appropriate disposition of extraneous or misfiled

documents.

(3) Verify completion of all required entries and actions,

such as assignments of conduct and duty proficiency markings, etc.

(4) Ensure that a RED is on file in the service record.

5. Occasions for Audit. The following audit occasions are

established as the minimum occasions for auditing service records

of all Marines:

a. Join Process Audit. Whenever joined chargeable by a RU

or attached DUINS in excess of 20 weeks to include return from

FAP, TAD, reserve personnel returning from a period of active

duty in excess of 30 days, and deployments in excess of 30 days.

b. Triennial Audit. At least once every three years from

the date of the last join process audit or triennial audit. To

reduce the number of times a Marine is required to physically

visit the administrative section, Marines or administrative

personnel will now be able to declare any visit for routine

service as their triennial audit.

c. Deployment Readiness Audit

. No earlier than 30 days (60

days for reserve component Marines) prior to a deployment which

is anticipated to exceed 30 days in duration.

d. Whenever the commander considers that an additional audit

is necessary.

6. Audit Waivers. Commanders are authorized to waive the audit

requirements for Marines under the circumstances listed below.

Requests for specific waivers to audit requirements which are

Not described below shall be forwarded to the CMC (MI) for

consideration.

a. Undergoing recruit training and officer candidate

Training to include MCT.

5-4

IRAM 5000

b. Serving in a combat area if in the opinion of the CG

such an audit would interfere with combat efficiency.

c. The CG MCRSC may waive the requirement to complete the

Join process audits and triennial audits for IRR Marines whose

Records are maintained at the MCRSC. Further, the CG MCRSC may

modify the remaining procedures contained in Chapter 9 of the

MCTFSPRIM to meet the unique audit requirements of the IRR and

standby reserve. The authority to waive the join process audit

and triennial audit requirements does not apply to IMA and MTU

personnel which will continue to be audited/certified.

7. Correction of Service Records. Correct errors noted in the

service records, with the exception of those referenced below,

per the instructions in paragraph 2004.4.

a. The Appointment Acceptance and Record (NAVMC 763)

contains information regarding an officer at the time of initial

appointment or reappointment. If items 1, 2, 3, 6, 9, 9A, 10, ll

(item 11 need not be corrected if item is blank), 14, 14A, 15,

are determined to be incorrect, authority and responsibility to

make the corrections rests with the unit commander. In such

cases, except for officers attending The Basic School (TBS),

forward a report of action taken with an affidavit substantiating

the error to the CMC (MMSB-10). While an officer is attending

TBS, submit all reports of and requests for corrections to the

NAVMC 763 to the CMC (MCRC). Report noted discrepancies in

following items to the CMC, as indicated, for resolution.

ITEMS CMC CODE

4, 17, and 21 MMSB-10

4, 17, and 21 (While attending TBS) MCRC

5, 5a, 5b, 7, 8, 12, 12a, 13, 16, MCRC

16a, 18, 18a, 19, 20, 20a, 20b, and 22

NOTE: If Item 4, Home of Record does not contain the county,

there is no need to enter this information or request

correction.

b. The Enlistment/Reenlistment Document--Armed Forces of the

United States (DD Form 4) (1 Jun 78) contains information

regarding the Marine at the time of enlistment into the Marine

Corps. When any document item is determined to be incorrect,

except items 7, 20, 26, 41, 49, and 54 of DD Form 4 (1 Feb 70);

5-5

5002 IRAM

items 3, 5, 10, and 21 of DD Form 4 (1 Jun 75); items 3, 5, 10,

16 of DD form 4 (1 Jun 78) and DD Form 4 (1 Jun 82); or items 3,

5, 8, and 18b, of DD Form 4 (1 Feb 84/1 May 85) authority and

responsibility to make the correction rests with unit commander.

When correction is required, report action taken with an

affidavit substantiating the error to the CMC (MMSB-10). Report

noted discrepancies in those items listed above to the CMC

(MMSB-10) for resolution. Prior approval of the CMC (MMSB-10) is

required before correcting an erroneous home of record on the

enlistment contract or appointment acceptance and record. See

MCO P1080.40, MCTFSPRIM. In those cases where the DD Form 4 was

not completed in a natural capitalization format by a previous

command, take no action to correct the format.

8. Late Entries. If, during the audit process, it is discovered

that a required entry was not accomplished in the service record

prior to a subsequent entry being made, make the required entry

in the next available space on the affected page. An asterisk

(*) will precede the entry and the notation "* Late Entry"

entered at the bottom of the page to indicate that the entry is

out of chronological order.

9. Health Records. Whenever practical, verification of

information in the medical and dental records shall be conducted

in conjunction with that of the service record and pay record or

coincident with required annual special duty physical

examinations (aviation, parachuting, etc.). The medical

officer/representative maintaining the records will correct

identified errors.

5001. INDIVIDUAL READY RESERVE (IRR) OR MEMBERS OF THE STANDBY

RESERVE. For members of the IRR or Standby Reserve, not on

active duty, the screening questionnaire, which is an enclosure

to current Marine Corps orders on screening the SMCR, will

suffice for audit purposes. (See MCO P1080.40, MCTFSPRIM and MCO

P1001R.1, MCRAMM.)

5002. MONTHLY CHECK OF SERVICE RECORDS

. Commanders are

responsible to ensure service record accountability at all times.

To assist commanders in the responsibility, a locally produced

roster of personnel may be used. Locally produced rosters are

not required to be maintained for inspection purpose.

5-6

IRAM 5002

1. Units will take prompt action to locate missing records and

will make appropriate disposition of records on Marines who are

no longer joined or attached.

2. Unit Diary System (UDS) users may generate a personnel roster

using the first TRECON received for the month for purposes of an

accountability audit.

3. On-Line Diary System (OLDS) users may generate a personnel

roster via the VEF1200 using a NATURAL programming language for

the purposes of an accountability audit.

5003. APPELLATE LEAVE AUDITS. Procedures for closing out

service records (audit) prior to transfer by SRB to NAMALA must

be accomplished by using the Appellate Leave Checklist located on

the MCAAT-EC home page WEB site at www.lejeune.usmc.mil/mcaat.

MCO 1050.16 also applies.

5004. UA/DESERTERS AUDITS. Disposition instructions for Marines

declared deserters are located in chapter 4 of this Manual. On

the 31st day of absence, conduct an audit of the service record

to ensure all required entries and administrative actions have

been accomplished. Figure 5-1 may be used for the purposes of

this audit. MCO P5800.8 also applies.

5-7

IRAM 5004

UA/DESERTER SRB AUDIT CHECKLIST

Page 3

________ To UA entry recorded?

Ref: MCO P1070.12.

________ Correct date used for to UA entry?

Ref: MCO P1080.40.

________ Dropped declared deserter entry recorded?

REf: MCO P1070.12.

________ Correct date used in declaring the Marine a deserter?

Ref: MCO P1080.40.

ROS:

________ Conduct/duty proficiency marks assigned on the date preceding

the To UA date?

Ref: MCO 1070.12.

________ Conduct/proficiency marks of 0 and NA, respectively, assigned

with an effective date the sane as the TO UA date?

Ref: MCO P1070.12.

Miscellaneous:

________ Signed copy of the DO Form 553 (Notice of Absentee Wanted by

the Armed Forces) filled on the document side of the service

record?

Ref: MCO P5800.16.

________ Copy of 10 day letter/Next of Kin Letter fled on the document

side of the service record?

Ref: MCO P5800.16.

________ Health and Dental Record (to accompany the service record)?

Ref: Manual of the Medical Department (MANMED), MCO P1070.12

and MCO P5800.16.

________ NAVMC 10154 (Personal Effects Inventory Form) placed on the

document side of the service record?

Ref: MCO P5040.38.

NAME: _____________________________Grade:_____________ Date: ______________

Figure 5-1.- Sample UA/Deserter Audit Checklist

5-8

IRAM 5005

5005. DOCUMENTS AND ENTRIES NO LONGER REQUIRED IN THE OFFICERS

QUALIFICATION RECORD (OQR)

1. Purpose. To create a list of discontinued documents in the

care and maintenance of the OQR.

2. Information. The following documents and standard pages have

been discontinued and are listed herein to show disposition upon

completion of the audit.

a. Leave and Earnings Statement (LES) DFAS-KC 7220/93 (Rev.

1/93).

b. Copies of documents authorizing leave/delay (including

PCS/TAD orders to include all endorsements and DD Form 1351-2

travel vouchers and subvouchers, NAVMC 3, and foreign leave

authorizations): File in the command's correspondence files.

c. DD Form 1561, Statement to Substantiate Payment of Family

Separation Allowance. This form will no longer be completed for

Marines entitled to FSA Type II(T), but still required for FSA

Type I or other Type II categories: File in the command’s

correspondence files.

d. NAVMC 11192, Variable Housing Allowance Application.

Discontinued: Return document to SNM for disposition.

e. NAVMC 11051, Assignment to Government Quarters (see MCO

P11000.22) or the appropriate form used by the Army, Navy, or Air

Force: File in the command’s correspondence files.

f. DD Form 1172, Application for Uniformed Services

Identification Card-DEERS Enrollment: Return document to SNM for

disposition.

g. Special Power of Attorney concerning child care plans for

dual-service parents and single parents having custody of their

children: Return document to SNM for retention. Note: Ensure the

Power of Attorney unit diary statement is reported.

h. DD Form 2494, Uniformed Services Active Duty Dependents

Dental Insurance Plan Enrollment Election: Return document to SNM

for retention.

5-9

5005 IRAM

i. DD Form 2494-1, Supplemental TRICARE Active Duty Family

Member Dental Plan: Return document to SNM for retention.

j. DD Form 2384, Selected Reserve Educational Assistance

Program (GI Bill), Notice of Eligibility, DD Form 2384-1, Notice

of Basic Eligibility, and Statement of Understanding MGIB

Selected Reserve: Return document(s) to SNM for retention.

k. DD Form 802, Request for and Certification of Eligibility

(FHA) Loan: Return document to SNM for retention.

l. OPNAV 5520/20, Certificate of Personnel Security

Investigation, Clearance and Access: Return document to SNM for

retention.

m. OPNAV 5511/14, Security Termination Statement: Return

document to S-2 for retention/disposition.

n. Individual Deployment Record (IDR) (Manually prepared

only): Return document(s) to SNM for retention.

o. Automated Annual Reserve Retirement Credit Report (ARCR):

Return document to SNM for retention.

p. NAVMC 798, Reserve Retirement Credit Report (RRCR):

Return document to SNM for retention.

q. Individual Drill Attendance and Retirement Transaction

Card (IDART-NAVMC 907A) (Reserve personnel only): Return document

to SNM for retention.

r. Copy of orders to IADT, EAD, and AR, including all

endorsements: Return document(s) to SNM for retention and recall

as required.

s. CMC letters directing transfer to the Inactive Status

List, Standby Reserve: File in the command’s correspondence

files.

t. Decision/Authorization letter from physician in the case

of incapacitated children (active duty records only): Forward to

CMC (MR) for retention.

5-10

IRAM 5005

u. NAVMC 118(6), Weapons Firing Record; Competitive

Marksmanship Record: Report all transactions on the unit diary

and retire to OMPF.

v. NAVMC 118(8), Classification and Assignment Test Results.

If scores are incorrect, contact CMC (MA) for assistance: Retire

to OMPF.

w. NAVMC 118(8A), Military and Civilian Occupational

Specialties, Education Courses; Technical Training and Tests

Completed: Request reporting assistance for Officer MOS reporting

from the local MISSO and retire to document side of OQR.

x. NAVMC 118(9), Combat History - Expeditions - Award

Record: Report all transactions on the unit diary and retire to

OMPF.

y. NAVMC 11204, MC Survivor Benefit Plan Election

Certificate: File in the command’s correspondence files.

z. NAVMC 11203, Retired/Retainer Pay Data, Non-disability:

File in the command’s correspondence files.

aa. DD Form 2648, Preseparation Counseling Checklist: Retire

to OMPF.

bb. Application for Retirement: Retire to OMPF. Note: All

applications on file with the unit transition counselor will also

be forwarded to MMSB-20.

cc. NAVMC 11059, Officer Uniform Allowance

Claim/Certification: File in command’s correspondence files.

5006. DOCUMENTS AND ENTRIES NO LONGER REQUIRED IN THE S

ERVICE

RECORD BOOK (SRB)

1. Purpose. To create a list of discontinued documents in the

care and maintenance of the SRB.

2. Information. The following documents and standard pages have

been discontinued and are listed herein to show disposition upon

completion of the audit.

5-11

5006 IRAM

a. Leave and Earnings Statement (LES) DFAS-KC 7220/93 (Rev.

1/93).

b. Copies of documents authorizing leave/delay (including

PCS/TAD orders to include all endorsements and DD 1351-1 travel

vouchers and subvouchers, NAVMC 3, and foreign leave

authorizations): File in the command's correspondence files.

c. DD Form 1561, Statement to Substantiate Payment of Family

Separation Allowance. This form will no longer be completed for

Marines entitled to FSA Type II(T), but still required for FSA

Type I or other Type II categories: File in the command’s

correspondence files.

d. NAVMC 11192, Variable Housing Allowance Application.

Discontinued: Return document to SNM for disposition.

e. NAVMC 11051, Assignment to Government Quarters (see MCO

P11000.22) or the appropriate form used by the Army, Navy, or Air

Force: File in the command’s correspondence files.

f. DD Form 1172, Application for Uniformed Services

Identification Card-DEERS Enrollment: Return document to SNM for

disposition.

g. Special Power of Attorney concerning child care plans for

dual-service parents and single parents having custody of their

children: Return document to SNM for retention. Note: Ensure the

Power of Attorney unit diary statement is reported.

h. DD Form 2494, Uniformed Services Active Duty Dependents

Dental Insurance Plan Enrollment Election: Return document to SNM

for retention.

i. DD Form 2494-1, Supplemental TRICARE Active Duty Family

Member Dental Plan: Return document to SNM for retention.

j. DD Form 2384, Selected Reserve Educational Assistance

Program (GI Bill), Notice of Eligibility, DD Form 2384-1, Notice

of Basic Eligibility, and Statement of Understanding MGIB

Selected Reserve: Return document(s) to SNM for retention.

5-12

IRAM 5006

k. DD Form 802, Request for and Certification of Eligibility

(FHA) Loan: Return document to SNM for retention.

l. OPNAV 5520/20, Certificate of Personnel Security

Investigation, Clearance and Access: Return document to SNM for

retention.

m. NAVMC 538, Certificate of Proof of Citizenship of a

Foreign Born Applicant for Enlistment: Return document to SNM for

retention.

n. OPNAV 5511/14, Security Termination Statement: Return

document to S-2 for retention/disposition.

o. Individual Deployment Record (IDR) (Manually prepared

only): Return document(s) to SNM for retention.

p. NAVMC 10522, Commuted Rations Action Form: File in

command’s correspondence files.

q. Any special authority for enlistment/reenlistment or

extension: Retire to OMPF.

r. NAVMC 10213, Career Planning Contact Record. File in the

command’s correspondence files.

s. Automated Annual Reserve Retirement Credit Report (ARCR):

Return document to SNM for retention.

t. NAVMC 798, Reserve Retirement Credit Report (RRCR):

Return document to SNM for retention.

u. Individual Drill Attendance and Retirement Transaction

Card (IDART-NAVMC 907A) (Reserve personnel only): Return document

to SNM for retention.

v. Copy of orders to IADT, EAD, and AR, including all

endorsements: Return document(s) to SNM for retention and recall

as required.

w. CMC letters directing transfer to the Inactive Status

List, Standby Reserve: File in the command’s correspondence

files.

5-13

5006 IRAM

x. Decision/Authorization letter from physician in the case

of incapacitated children (active duty records only): Forward to

CMC (MR) for retention.

y. NAVMC 118(5), Record of Time Lost, Promotion, reduction,

Promotion Status on Transfer: Retire to OMPF.

z. NAVMC 118(6), Weapons Firing Record; Competitive

Marksmanship: Report all transactions on the unit diary and

retire to OMPF.

aa. NAVMC 118(8), Classification and Assignment Test

Results. If scores are incorrect, contact CMC (MA) for

assistance: Retire to OMPF.

bb. NAVMC 118(8A), Military and Civilian Occupational

Specialties, Education Courses, Technical Training and Tests

Completed: Report MOSs and retire to document side of SRB.

cc. NAVMC 118(9), Combat History - Expeditions - Award

Record: Report all transactions on the unit diary and retire to

OMPF.

dd. NAVMC 11204, MC Survivor Benefit Plan Election

Certificate. File in the command’s correspondence files.

ee. NAVMC 11203, Retired/Retainer Pay Data, Non-disability.

File in the command’s correspondence files.

ff. DD Form 2648, Preseparation Counseling Checklist.

Retire to OMPF.

gg. Application for Retirement or Transfer to FMCR: Retire

to OMPF. Note: All applications on file with the unit

transition counselor will also be forwarded to MMSB-20.

hh. DD Form 1435, Cryptographic (COMSEC) Maintenance

Training and Experience Record: Return document to CMS custodian

for retention/disposition.

ii. Current completion certificate/designation form for

support equipment/plane captain which is certified by the quality

assurance office: Return document(s) to SNM for file in NATOPS

record.

5-14

IRAM 5006

jj. NAVMC 10213A, Reserve Career Planning Contact Record:

Return document to command career planner for inclusion in the

IRE folder.

5-15

IRAM

CHAPTER 6

ABBREVIATIONS AND ACRONYMS

PARAGRAPH PAGE

GENERAL . . . . . . . . . . . . . . . . . . . . 6000 6-3

ABBREVIATIONS AND ACRONYMS IN RECORDKEEPING,

MANPOWER MANAGEMENT SYSTEMS, AND TRANSFER ORDERS. 6001 6-3

ABBREVIATIONS AND ACRONYMS IN CORRESPONDENCE,

MESSAGES, AND DIRECTIVES . . . . . . . . . . . . 6002 6-3

DECORATIONS AND UNIT AWARDS . . . . . . . . . . . 6003 6-65

6-1

IRAM

CHAPTER 6

ABBREVIATIONS AND ACRONYMS

6000. GENERAL. Abbreviations and acronyms are used primarily to

save space and time, but their use must be limited and kept

within the confines of assured intelligibility.

6001. ABBREVIATIONS AND ACRONYMS IN RECORDKEEPING, MANPOWER

MANAGEMENT SYSTEMS, AND TRANSFER ORDERS

1. Abbreviations and acronyms listed in this chapter are

authorized for Marine Corps recordkeeping, manpower management

systems, and transfer orders. The list of abbreviations and

acronyms in paragraph 6002 is not all-inclusive of abbreviations

or acronyms used in all manpower systems.

2. Do not use those abbreviations or phrase equivalents preceded

by the asterisk (*) alone. Use those abbreviations or phrase

equivalents only in compound abbreviations.

3. Submit recommendations for additions, changes, and/or

deletions to this list to the CMC (MIFD).

4. Listing certain abbreviations in lower case does not preclude

their capitalization when common usage so dictates; however, use

those partially or fully capitalized as listed. As an exception,

organizational/unit addresses/titles entered in the service

record may be typed using either normal capitalization or all

upper case typeface, as shown in paragraph 2004.4.

5. When preparing unit diaries, use abbreviations and acronyms

as depicted in the sample entries provided in the MCTFSPRIM. Use

abbreviations or acronyms in other manpower management systems as

directed in the system's users manual.

6002. ABBREVIATIONS AND ACRONYMS IN CORRESPONDENCE, MESSAGES,

AND DIRECTIVES

1. Use abbreviations and acronyms in correspondence and messages

per this Manual, SECNAVINST 5216.5, the U.S. Government Printing

Office Style Manual, NTP-3 and the U.S. Navy Plain Language

Address Directory (USN PLAD 1). Use abbreviations and acronyms

6-3

6002 IRAM

in directives per this Manual and the U.S. Government Printing

Office Style Manual. JCS Pub 1, Department of Defense Dictionary

of Military and Associated Terms, should be consulted for usage

and definition of military terms.

2. Well-recognized abbreviations or acronyms which definitely

fall into one of the following categories may be used in the

preparation of correspondence, messages, and directives when they

will serve a useful purpose:

a. Abbreviations for points of the compass and map

coordinates.

b. Authorized model designations and symbols for common

types of aircraft, ships, or vehicles.

c. Abbreviations commonly used for geographical locations

and standard English dictionary abbreviations.

d. Other technical abbreviations or acronyms customarily

used by the specialists and technicians when communicating with

activities or persons in the same field as that of the

originator, and to no others.

3. Abbreviations and acronyms other than those outlined in

paragraph 6002 may be used in the text of correspondence,

messages, and directives, after they have been initially spelled

out and identified in each item of correspondence, message, and

directive. For example, ICAO could be used in a letter, but only

if that letter's first reference to the organization read:

International/Civil Aviation Organization (ICAO).

4. In naval correspondence and directives, use a period after

abbreviations that are complete words in themselves; e.g.,

amend., art., par., fig., etc. Do not use punctuation after an

abbreviation when preparing naval messages and AA Forms.

5. Abbreviations, acronyms and short titles which have, through

years of joint usage, become self-evident, unequivocal, and

universally known, are acceptable for joint use within and among

the services. Do not use an abbreviation or acronym if there is

any doubt that it will be easily and readily understood. Such

abbreviations or acronyms peculiar to the U.S. Navy and U.S.

Marine Corps may be used under the same conditions, but only

within the Department of the Navy.

6-4

IRAM 6002

6. The use of abbreviations and acronyms is at all times

governed by the principle of immediate comprehension. Do not use

abbreviations or acronyms in correspondence, messages, and

directives unless the originator can reasonably assume that the

meaning of the abbreviation or acronym is immediately clear to

the addressee.

7. The policy for the use of abbreviations and acronyms

prescribed for joint use is identical to that prescribed for Navy

and Marine Corps use. Drafters and originators of correspondence

or messages will use the principles of usage set forth above,

when addressing material to the other U.S. Services.

8. The foregoing policy does not preclude the use of

abbreviations or acronyms in correspondence, messages, and

directives but prescribes judicious employment of them.

9. The list of abbreviations, acronyms, and phrase equivalents

in this chapter may be used as a guide in conforming with Navy

policy.

10. Lists of Acronyms and Abbreviations

a. Commonly used Words, Acronyms and Their Combinations

ABBREVIATION ............................................. abbr

ABOARD.................................................... abd

ABOUT..................................................... abt

ABSENCE-ABSENT............................................ abs

ABSENT/ABSENCE WITHOUT/OVER LEAVE/LIBERTY................. AWOL

ACADEMIC-ACADEMY.......................................... acad

ACCEPTED.................................................. acc

ACCESSOR

IDENTIFICATION............................................ ACID

ACCESSORY................................................. accy

ACCIDENT.................................................. acdt

ACCIDENTAL INJURIES....................................... acci

ACCOMMODATE............................................... accom

ACCOMPANY................................................. acmp

ACCOMPLISH................................................ accomp

ACCORD -INC -ANCE -INGLY.................................. acd

ACCOUNT -ING -S........................................... acct

ACCOUNTS CLOSED........................................... a/c

ACCRUED LEAVE............................................. aclv

6-5

6002 IRAM

ACCUMULATED DEPLOYED TIME............................. ADT

ACHIEVE -D -MENT...................................... achv

ACKNOWLEDGE -D -MENT.................................. ack

ACQUISITION -S........................................ aqn

ACQUITTAL - ACQUITTED................................. acq

ACT -INC -IVE -ION.................................... act

ACTIVATE -D........................................... actd

ACTIVE DUTY........................................... AD

ACTIVE DUTY FOR TRAINING (RESERVE ESTABLISHMENT ONLY). ADT

ACTIVE DUTY FOR SPECIAL WORK.......................... ADSW

ACTIVE RESERVE (AR) PROGRAM........................... AR

ACTIVE SERVICE........................................ svc

ACTIVE STATUS LIST.................................... ASL

ACTIVITY.............................................. acty

ADAPT -ABLE -ABILITY.................................. adpt

ADDITION -AL.......................................... add

ADDITIONAL FLIGHT TRAINING PERIOD..................... AFTP

ADDITIONAL TRAINING PERIOD............................ ATP

ADDRESS............................................... addr

ADDRESS INDICATOR GROUP............................... AIG

ADDRESSEE............................................. adee

ADJUDICATE -D -ION.................................... adju

ADJUTANT.............................................. Adj

ADMINISTRATIVE........................................ admin

ADMINISTRATIVE COMMAND................................ ADCOM

ADMINISTRATIVE CONTROL................................ ADCON

ADMINISTRATIVE/LEGAL SERVICES COURSES

ADJUTANT COURSE................................... ADJC

ADMINISTRATIVE CLERK COURSE....................... ACC

PERSONNEL OFFICER COURSE.......................... POC

ADVANCED LEGAL SERVICES COURSE.................... ALSC

ADVANCED PERSONNEL ADMINISTRATION COURSE.......... APAC

INDEPENDENT DUTY ADMINISTRATION COURSE............ IDAC

LEGAL SERVICES SPECIALIST COURSE.................. LSSC

NOTEREADER/TRANSCRIBER COURSE..................... NTC

PERSONNEL CLERK COURSE............................ PCC

RESERVE ADMINISTRATION COURSE..................... RAC

SENIOR CLERK COURSE............................... SCC

ADMINISTRATIVE ORDER.................................. ADMINORD

ADMINISTRATIVE PLAN................................... ADMINPLAN

ADMONISH -TION........................................ admon

ADVANCE -D............................................ adv

ADVANCED COMBAT TRAINING.............................. ACT

ADVANCED COMMUNICATION OFFICERS COURSE................ ACDC

6-6

IRAM 6002

ADVANCED DEGREE PROGRAM.................................. ADP

ADVANCED LOGISTICS SUPPORT BASE.......................... ALSB

ADVISE AVAILABILITY...................................... adaval

ADVISORY FILE............................................ ADF

ADVISORY REPORT.......................................... ADR

ADVOCATE................................................. advoc

AERIAL RECONNAISSANCE OFFICER............................ ARO

AFFORD................................................... afd

AGGRESSION- AGGRESSIVE- AGGRESSOR........................ aggres

AGREEMENT................................................ aqr

AGRICULTURAL-AGRICULTURE .............................. agric

AIR CUSHION VEHICLE...................................... ACV

AIR DELIVER.............................................. airdel

AIR FORCE MANUAL......................................... AFM

AIR FORCE REGULATIONS.................................... AFR

AIR FORCES............................................... AF

AIR OFFICER.............................................. AO

AIR OBSERVER............................................. AObsr

AIRBORNE................................................. abn

AIRBORNE EARLY WARNING................................... AEW

AIRCRAFT................................................. acft

AIRLIFT CONTROL ELEMENT.................................. ALCE

ALLIED ADMINISTRATIVE PUBLICATION........................ AAP

ALLIED COMMUNICATIONS PUBLICATION........................ ACP

ALLIED PUBLICATION....................................... AP

ALLOCATE................................................. aloc

ALLOTMENT................................................ alot

ALLOWANCE................................................ alw

ALL-PURPOSE LIGHTWEIGHT INDIVIDUAL CARRYING

EQUIPMENT................................................ ALICE

ALTERNATE................................................ alt

ALTERNATE ANNUAL TRAINING................................ ALTAT

AMBULANCE-AMBULATORY-AMBASSADOR.......................... Amb

AMERICAN................................................. *Am

AMERICAN

EMBASSY.................................................. AmEmb

AMERICAN REDCROSS........................................ ARC

AMMUNITION............................................... ammo

AMMUNITION SUPPLY POINT.................................. ASP

AMOUNT................................................... amt

AMPHIBIOUS............................................... Phib

AMPHIBIOUS ASSAULT BULK FUEL SYSTEM...................... AABFS

AMPHIBIOUS ASSAULT SHIP.................................. LPH

AMPHIBIOUS ASSAULT SHIP (GENERAL PURPOSE)............... LHA

AMPHIBIOUS ASSAULT SHIP (MULTIPURPOSE).................. LHD

AMPHIBIOUS CARGO SHIP.................................... LKA

6-7

6002 IRAM

AMPHIBIOUS LANDING EXERCISE............................. PHIBLEX

AMPHIBIOUS TASK FORCE................................... ATF

ANNUAL RETIREMENT CREDIT REPORT......................... ARCR

ANNUAL TRAINING......................................... AT

ANTIAIRCRAFT............................................ AA

ANTIAIR WARFARE......................................... AAW

ANTITANK; ANTITERRORISM................................. AT

ANTITANK GUIDED MISSILE................................. ATGM

APPLICATION............................................. appl

APPREHEND -ED........................................... aprnd

APPROPRIATE............................................. aprop

APPROPRIATION........................................... appn

APPROVE -D.............................................. appr

APPROXIMATE -LY......................................... approx

ARMAMENT................................................ armt

ARMED FORCES CLASSIFICATION TEST........................ AFCT

ARMED FORCES QUALIFICATION TEST......................... AFQT

ARMED GUARD............................................. ArmGd

ARMED SERVICES VOCATIONAL APTITUDE BATTERY.............. ASVAB

ARMORER................................................. Armr

ARMOR-PIERCING.......................................... AP

ARMY ATTACHE............................................ ArmA

ARMY LIAISON OFFICER.................................... ArLnO

ARMY POST OFFICE........................................ APO

ARMY RADIO CODE TEST.................................... ARC

ARRAIGN -ED -MENT....................................... argn

ARRANGE -MENT........................................... arng

ARRIVAL - ARRIVE -D..................................... arr

ARRIVED CONTINENTAL LIMITS U.S.......................... ARRUS

ARTICLE................................................. art

ARTILLERY............................................... arty

ARTILLERY LIAISON OFFICER............................... ALO

ASSAULT................................................. aslt

ASSAULT AMPHIBIOUS VEHICLE.............................. AAV

ASSAULT ECHELON......................................... AE

ASSAULT FOLLOW-ON ECHELON............................... AFOE

ASSIGN -ED -MENT........................................ asg

ASSIGNMENT, CLASSIFICATION, AND TRAVEL SYSTEMS ......... ACTS

ASSIGNMENT, CLASSIFICATION, AND TRAVEL SYSTEMS

MANUAL............................................. ACTSMAN

ASSIST.................................................. asst

ASSISTANT............................................... asstn

ASSISTANT CHIEF OF STAFF................................ AC/S

ASSISTANT COMMANDANT OF THE MARINE CORPS................ ACMC

ASSOCIATE -D............................................ assoc

6-8

IRAM 6002

AS SOON AS POSSIBLE..................................... ASAP

ATHLETICS............................................... ath

ATLANTIC................................................ Lant

ATOMIC WARFARE.......................................... ATW

ATTACH -ED -MENT........................................ att

ATTACK -ED.............................................. atk

ATTENTION............................................... attn

AUDIT - AUDITOR......................................... aud

AUGMENT -ATION -ING -ED................................. augm

AUTHORITY-AUTHORIZED-AUTHORIZATION...................... auth

AUTHORITY GRANTED....................................... AuthGr

AUTOMATED DATA PROCESSING............................... ADP

AUTOMATED FITNESS REPORT SYSTEM......................... AFRS

AUTOMATED INSPECTION REPORTING SYSTEM................... AIRS

AUTOMATED ORDER WRITING PROCESS......................... AOWP

AUTOMATED PAY SYSTEMS MANUAL............................ APSM

AUTOMATED RECRUIT DISTRIBUTION PROCESS.................. ARDP

AUTOMATED RECRUIT MANAGEMENT SYSTEM..................... ARMS

AUTOMATIC............................................... auto

AUTOMATIC DIGITAL NETWORK............................... AUTODIN

AUTOMOTIVE.............................................. autmv

AVAILABLE -ILITY........................................ aval

AVERAGE................................................. avg

AVIATION................................................ avn

AVIATION CAREER INCENTIVE PAY........................... ACIP

AVIATION COMBAT ELEMENT................................. ACE

AVIATION COURSES

BASIC (CLASS A)

AEROGRAPHER'S MATE.................................... AG(A)

AIR TRAFFIC CONTROL CLASS A-1......................... ATC(A)

AVIATION ELECTRICIANS MATE............................ AE(A)

AVIATION FAMILIARIZATION.............................. AFAM(A)

AVIATION FIRE CONTROL TECHNICIAN...................... AFC(A)

AVIATION MACHINIST'S MATE J (TURBOJET)................ ADJ(A)

AVIATION ORDNANCEMAN.................................. AO(A)

AVIATION STRUCTURAL MECHANIC E (SAFETY EQUIP)......... AME(A)

AVIATION STRUCTURAL MECHANIC H (HYDRAULIC)............ AMH(A)

AVIONICS FUNDAMENTALS................................. AFU(A)

ADVANCED (CLASS B)

AEROGRAPHER'S MATE.................................... AG(B)

AVIATION ELECTRICIANS MATE............................ AE(B)

AVIATION MACHINIST'S MATE J (TURBOJET)................ ADJ(B)

AVIATION ORDNANCEMAN.................................. AO(B)

AVIATION STRUCTURAL MECHANIC E (SAFETY EQUIP)......... AME(B)

AVIATION STRUCTURAL MECHANIC H (HYDRAULIC)............ AMH(B)

6-9

6002 IRAM

AVIONICS INTERMEDIATE............................. AV(B)

SPECIALIZED (CLASS C)

AIRCRAFT FIRE FIGHTING AND RESCUE................. AFFR

MARINE AVIATION OPERATIONS CLERICAL............... MARAOC(C)

MARINE AVIATION SUPPLY............................ MARAK(C)

SUPERVISION AND MANAGEMENT........................ SUPMGT(C)

OFFICER (CLASS O)

AIRCRAFT MAINTENANCE.............................. A/C(MAINTO)

AIR TRAFFIC CONTROL OFFICER....................... ATCO(O)

ELECTRONICS TECHNICAL OFFICER..................... ELTO(O)

GCA/RATCC ELECTRONICS MAINTENANCE OFFICER......... GCAELMAO(O

AVIATION GROUND SUPPORT............................. AGS

AVIATION OFFICER CANDIDATE COURSE................... AOCC

AVIATION SERVICE ENTRY DATE......................... ASED

AVIATION TRAINING................................... AvnTrng

AWAIT -s -ED........................................ awt

AWAITING............................................ awtg

AWAITING ACTION HIGHER AUTHORITY.................... AAHA

AWAITING OFFICE HOURS............................... AOH

AWAITING RESULTS OF TRIAL........................... ARTL

AWAITING TRIAL...................................... ATL

AWARD -ED........................................... awd

BACHELOR OFFICERS QUARTERS.......................... BOQ

BACHELOR ENLISTED QUARTERS.......................... BEQ

BACKGROUND INVESTIGATION............................ BI

BACK ORDER.......................................... b/o

BACK ORDER VALIDATION............................... BOV

BAD CONDUCT DISCHARGE............................... BCD

BAGGAGE............................................. bag

BALANCE............................................. bal

BARRACKS............................................ bks

BASIC ALLOWANCE FOR HOUSING......................... BAH

BASIC ALLOWANCE FOR QUARTERS........................ BAQ

BASIC ALLOWANCE FOR SUBSISTENCE; BATTALION AID

STATION......................................... BAS

BASIC COMMUNICATION OFFICERS COURSE................. BCOC

BASIC DAILY ROUTINE................................. BDR

BASIC INDIVIDUAL RECORD............................. BIR

BASIC INFANTRY WEAPON............................... BIW

BASIC MAINTENANCE ALLOWANCE......................... BMA

BASIC SKILLS EDUCATION PROGRAM...................... BSEP

BASIC SKILLS TRAINING............................... BST

BASIC TRAINING RECORD............................... BTR

BASIC WARRIOR TRAINING.............................. BWT

6-10

IRAM 6002

BATTLE CASUALTY; BATTLE CENTER....................... BC

BEIRUT VETERAN....................................... BVet

BENEFICIARY.......................................... benef

BESIEGED............................................. bes

BETWEEN.............................................. btwn

BILL OF LADING....................................... b/l

BILLET............................................... Bil

BOARD OF REVIEW...................................... BOR

BOARD OF SURVEY...................................... BdSur

BOARD -S............................................. Bd

BOARD FOR CORRECTION OF NAVAL RECORDS................ BCNR

BODY NOT RECOVERED................................... BNR

BOOK................................................. bk

BOARD OF INQUIRY..................................... BOI

BOOKKEEPING.......................................... bkkp

BOUNDARY............................................. bdry

BRANCH............................................... br

BREAD-WATER.......................................... B&W

BROTHER.............................................. bro

BROUGHT FORWARD...................................... BF

BUILDING............................................. bldg

BUREAU............................................... Bu

BUREAU CONTROL NUMBER................................ BCN

BUREAU NUMBER........................................ BUNO

BUREAU OF NAVAL PERSONNEL INSTRUCTIONS............... BUPERSINST

BY DIRECTION......................................... Bydir

BY NAME ASSIGNMENT (SYSTEM).......................... BNA

CALIBER.............................................. cal

CALENDAR YEAR........................................ CY

CAMOUFLAGE........................................... camo

CANCELED............................................. canc

CANDIDATE............................................ cand

CAPACITY............................................. cap

CAPTURE -D........................................... cptr

CAREER PLANNER -PLANNING............................. CarPlan

CAREER RETIREMENT CREDIT REPORT...................... CRCR

CARLOAD.............................................. c/l

CARRY -CARRIED -CARRIER.............................. car

CASUAL -TY -TIES..................................... cas

CASUALTY ASSISTANCE CALLS OFFICER.................... CACO

CASUALTY REPORT...................................... CASREP

CATEGORY............................................. cat

6-11

6002 IRAM

CATHODE RAY TUBE...................................... CRT

CEMETERY.............................................. cem

CENTER................................................ ctr

CENTRAL PROCESSING UNIT............................... CPU

CERTIFICATE - CERTIFIED............................... cert

CHANGE................................................ ch

CHANGE OF PRIMARY DUTY................................ ChPriDu

CHANGE OF STATUS...................................... ChSta

CHAPTER............................................... chap

CHARACTER............................................. char

CHARGE -D -ABLE....................................... chg

CHECK -ED -AGE........................................ ck

CHEMICAL.............................................. cml

CHIEF OF NAVAL OPERATIONS............................. CNO

CHIEF OF NAVAL OPERATIONS INSTRUCTION................. OPNAVINST

CHIEF OF STAFF........................................ C/S

CIVIL AUTHORITIES -AUTHORITY.......................... CA

CIVIL - CIVILIAN...................................... civ

CIVILIAN CLOTHING MAINTENANCE ALLOWANCE............... CCMA

CIVILIAN HEALTH AND MEDICAL PROGRAM FOR UNIFORMED

SERVICES........................................... CHAMPUS

CIVILIAN OCCUPATION................................... CivOcc

CIVILIAN PERSONNEL INSTRUCTIONS....................... CPI

CLASS................................................. cl

CLASSIFY - CLASSIFICATION - CLASSIFIED................ clas

CLEARANCE............................................. clnc

CLERICAL COMPOSITE SCORE.............................. CL

CLERK................................................. clk

CLERK TYPIST.......................................... ClkTyp

CLOSE AIR SUPPORT..................................... CAS

CLOSE COMBAT PISTOL COURSE............................ CCPC

CLOSE COMBAT SHOTGUN COURSE........................... CCSC

CLOSE QUARTERS BATTLE................................. CQB

CLOTHING.............................................. clo

CLOTHING MAINTENANCE/MONETARY ALLOWANCE............... CMA

CLOTHING REPLACEMENT ALLOWANCE........................ CRA

COLLEGE DEGREE PROGRAM................................ CDP

COLLECT -ING -ION..................................... coll

COLLEGE-LEVEL EXAMINATION PROGRAM..................... CLEP

COLON................................................. cln

COLUMN................................................ colm

COMBAT................................................ cbt

COMBAT CARGO OFFICER.................................. CCO

COMBAT COMMITTED...................................... CbtComitd

COMBAT INFORMATION CENTER............................. CIC

6-12

IRAM 6002

COMBAT MARKSMANSHIP PROGRAM......................... CMP

COMBAT OPERATIONS CENTER............................ COC

COMBAT OPERATIONS INTELLIGENCE CENTER............... COIC

COMBAT SERVICE SUPPORT.............................. CSS

COMBINED ARMS EXERCISE.............................. CAX

COMBINED ARMS REGIMENT.............................. CAR

COMMA............................................... Cmm

COMMAND............................................. cmd

COMMAND AND CONTROL................................. C2

COMMAND, CONTROL, AND COMMUNICATIONS................ C3

COMMAND, CONTROL, AND COMMUNICATIONS COUNTERMEASURES..C3CM

COMMAND, CONTROL, COMMUNICATIONS, AND INTELLIGENCE.. C3I

COMMAND, CONTROL, COMMUNICATIONS, AND COMPUTER

SYSTEMS........................................ C4

COMMAND, CONTROL, COMMUNICATIONS, COMPUTER SYSTEMS,

AND INTELLIGENCE................................ C4I

COMMAND INSPECTION PROGRAM.......................... CIP

COMMANDANT.......................................... Comdt

COMMANDANT OF THE MARINE CORPS...................... CMC

COMMANDANT'S PLANNING GUIDANCE...................... CPG

COMMAND ELEMENT..................................... CE

COMMANDER........................................... comdr

COMMANDER IN CHIEF.................................. CinC

COMMANDING.......................................... comdg

COMMANDING GENERAL.................................. CG

COMMANDING GENERAL'S INSPECTION PROGRAM............. CGIP

COMMANDING OFFICER.................................. CO

COMMANDING OFFICER NONJUDICIAL PUNISHMENT........... COP

COMMAND POST........................................ CP

COMMAND POST EXERCISE............................... CPX

COMMAND REPORTING UNIT CODE......................... CRUC

COMMERCIAL.......................................... *Mer or coml

COMMERCIAL AIR...................................... MerAir

COMMISSARY.......................................... comsy

COMMISSION -ED...................................... com

COMMUNICATION....................................... Comm

COMMUNICATION OPERATION INSTRUCTIONS................ COI

COMMUNICATIONS-ELECTRONICS OFFICER.................. CEO

COMMUNICATIONS SECURITY............................. COMSEC

COMMUTED RATIONS.................................... ComRats

COMPETITION IN ARMS PROGRAM......................... CIAP

COMPLETE -D - COMPLETION - UPON COMPLETION THEREOF.. compl

COMPONENT........................................... comp

COMPUTER AIDED EMBARKATION MANAGEMENT SYSTEM........ CAEMS

CONCEPT PLAN........................................ ConPlan

CONCERNED........................................... conc

6-13

6002 IRAM

CONDITION.............................................. cond

CONDUCT................................................ con

CONFERENCE............................................. confer

CONFIDENTIAL........................................... conf

CONFINE................................................ cnf

CONFINED............................................... cnfd

CONFINEMENT............................................ cnft

CONFINEMENT AT HARD LABOR.............................. CHL

CONFIRM................................................ cfm

CONGRESSIONAL INTEREST................................. CONGRINT

CONNECTION - IN CONNECTION WITH........................ conn

CONSCIENTIOUS OBJECTOR................................. ConObjtr

CONSIDER -ED........................................... cons

CONSOLIDATED ADMINISTRATION............................ CONAD

CONSOLIDATED PERSONNEL ADMINISTRATION CENTER........... CPAC

CONSTRUCTION - CONSTRUCTIVE............................ cons

CONTAIN -ED............................................ cntn

CONTINENTAL LIMITS UNITED STATES....................... CONLUS

CONTINENTAL UNITED STATES.............................. CONUS

CONTINGENCY PLAN....................................... CONPLAN

CONTINUED.............................................. contd

CONTRACT............................................... cont

CONTROL................................................ cntl

CONVALESCENT LEAVE..................................... CnvLv

CONVENE................................................ cvn

CONVENIENCE OF THE GOVERNMENT.......................... CofG

CONVENING AUTHORITY; CIVIL AFFAIRS................... CA

CONVICT -ED -ION....................................... conv

COORDINATE............................................. coord

COORDINATING REVIEW AUTHORITY.......................... CRA

CORRECT -ED -ION....................................... corr

CORRECTIONS MANAGEMENT INFORMATION SYSTEM.............. CORMIS

CORRESPONDENCE......................................... corresp

CODE................................................... CC

COST OF LIVING ALLOWANCE -S............................ COLA

COUNTER BATTERY RADAR.................................. CBR

COUNTERINTELLIGENCE.................................... CI

COURSE................................................. crs

COURSE CONCEPT ELEMENT -S.............................. CCE

COURSE CONTENT REVIEW BOARD............................ CCRB

COURSE DESCRIPTIVE DATA................................ CDD

COURT OF APPEALS FOR THE ARMED FORCES.................. CAAF

COURT-MARTIAL.......................................... CM

CREDIT -ED............................................. cr

CRITICAL............................................... cri

6-14

IRAM 6002

CRYPTOGRAPHIC............................................ CRYPTO

CURRENT.................................................. curr

CURRENT FISCAL YEAR...................................... CFY

COMMAND REPORTING UNIT CODE ............................. CRUC

CUSTODY.................................................. cust

CUSTOMER INFORMATION CONTROL SYSTEM...................... CICS

DATA BASE................................................ DBASE

DATED.................................................... dtd

DATE CURRENT TOUR BEGAN.................................. DCTB

DATE OF BIRTH............................................ DOB

DATE OF DETACHMENT....................................... DofD

DATE OF RANK............................................. DOR

DATE-TIME GROUP.......................................... DTG

DAUGHTER................................................. dau

DAY...................................................... da

DAYS..................................................... das

DEACTIVATE -D............................................ deactd

DEATHS FROM ACCIDENTAL INJURIES.......................... DAI

DEATHS FROM DISEASE...................................... DFD

DEATHS FROM OTHER CAUSES................................. DOC

DEBARK -ED -ATION........................................ debark

DECLARED DESERTER........................................ DclDes

DECLASSIFY............................................... DECL

DECONTAMINATION.......................................... decon

DEDUCT................................................... ded

DEFENSE.................................................. def

DEFENSE CONDITION........................................ DEFCON

DEFENSE COUNSEL.......................................... DC

DEFENSE ENROLLMENT ELIGIBILITY REPORTING SYSTEM.......... DEERS

DEFENSE INTELLIGENCE SUMMARY; DAILY INTELLIGENCE

SUMMARY.............................................. DISUM

DEFENSE LANGUAGE PROFICIENCY TEST........................ DLPT

DEFENSE LANGUAGE APTITUDE BATTERY........................ DLAB

DEFENSE OFFICER PERSONNEL MANAGEMENT ACT................. DOPMA

DEFENSE SWITCHED NETWORK (Replaced AUTOVON).............. DSN

DEFENSE TRAVEL PAY SYSTEM................................ DTPS

DEFER -MENT.............................................. dfr

DEGREE................................................... deg

DELAYED ENTRY PROGRAM.................................... DEP

DELIVER -ED -Y........................................... del

DEMILITARIZED ZONE....................................... DMZ

DEMOLITION............................................... dml

DEMONSTRATE.............................................. dmst

6-15

6002 IRAM

DEPARTED UNITED STATES................................. DepUS

DEPART -MENT -ING -URE -ED............................. dept

DEPARTMENT OF DEFENSE DIRECTIVE........................ DoDDir

DEPARTMENT OF DEFENSE INSTRUCTION...................... DoDInst

DEPARTMENT OF DEFENSE FINANCIAL MANAGEMENT

REGULATIONS........................................ DODFMR

DEPENDENCY AND INDEMNITY COMPENSATION.................. DIC

DEPENDENT -S........................................... depn

DEPLOYMENT............................................. deplm

DEPUTY - DEPOT......................................... *dep

DEPUTY CHIEF OF STAFF.................................. DC/S

DEPUTY NAVAL INSPECTOR GENERAL FOR MARINE CORPS

MATTERS............................................ DNIGMC

DESERT -ED -ER -ION.................................... des

DESERTER INFORMATION POINT............................. DIP

DESIGNATE -D DESIGNATION............................... desig

DESTINATION............................................ destn

DETACH -ED -MENT....................................... det

DETACHED DUTY.......................................... DetDu

DETAIL -ED............................................. dtl

DETAINED PAY........................................... dtnd pay

DETERMINE -D........................................... detm

DEVELOP -ED -MENT...................................... dev

DIAGNOSIS UNDETERMINED................................. DU

DIED OF WOUNDS......................................... DOW

DIFFERENCE............................................. dif

DIARY MANAGEMENT REPORT................................ DMR

DIARY FEEDBACK REPORT.................................. DFR

DIRECTOR -DIRECT -ED................................... dir

DIRECTOR OF INSTRUCTION................................ DOI

DIRECT SUPPORT......................................... DS

DISABILITY............................................. dsabl

DISABILITY EVALUATION SYSTEM........................... DES

DISAPPROVE -D.......................................... disap

DISBAND -ED............................................ disd

DISBURSING............................................. disb

DISBURSING OFFICER VOUCHER............................. DOV

DISCHARGE -D........................................... dis

DISCIPLINE -D.......................................... discp

DISCONTINUE -D......................................... discon

DISEMBARK -ED.......................................... disemb

DISENROLL -ED.......................................... disenr

DISHONORABLE........................................... DISHON

DISHONORABLE DISCHARGE................................. DD

DISK OPERATING SYSTEM.................................. DOS

6-16

IRAM 6002

DISPOSITION.............................................. dispo

DISSEMINATE.............................................. disem

DISTRIBUTION............................................. distr

DISTRICT................................................. dist

DITTO (Duplicate as before).............................. do

DOCTRINE................................................. doc

DOCUMENT................................................. docu

DRILL.................................................... dr

DRILL INSTRUCTOR......................................... DI

DUPLICATE................................................ dupe

DURING................................................... dur

DUTY..................................................... du

DUTY CONNECTION.......................................... DuCon

DUTY UNDER INSTRUCTION................................... DUINS

EACH..................................................... ea

ECHELON.................................................. ech

ECONOMY.................................................. econ

EDUCATION................................................ educ

EDUCATIONAL EQUIVALENCY TEST............................. EET

EFFECT -ED -IVE.......................................... eff

EFFECTIVE DATE........................................... ED

EFFECTIVE DATE OF MOBILIZATION........................... M-Day

EFFICIENCY REVIEW........................................ ER

ELECTRIC -AL -ITY -ELECTRONIC............................ elec

ELECTRONIC COUNTERMEASURES............................... ECM

ELECTRONIC COUNTER-COUNTERMEASURES....................... ECCM

ELECTRONIC DATA PROCESSING TEST.......................... EDPT

ELECTRONIC FUND TRANSFER................................. EFT

ELECTRONIC LIBRARY MAIL SYSTEM........................... ELMS

ELECTRONIC MAIL.......................................... E-Mail

ELECTRONIC SIGNATURE..................................... ELSIG

ELECTRONIC REPAIR COMPOSITE SCORE........................ EL

ELECTRONIC WARFARE....................................... EW

ELEMENT.................................................. elm

ELIGIBLE -ILITY.......................................... elig

ELIMINATE - ELIMINATION.................................. elim

EMBARK -ED -ATION........................................ emb

EMERGENCY................................................ emerg

EMPLOYMENT............................................... emplm

ENABLING LEARNING OBJECTIVE.............................. ELO

ENCLOSURE................................................ encl

END USER COMPUTER EQUIPMENT.............................. EUCE

ENDORSE -D -MENT......................................... end

6-17

6002 IRAM

ENEMY ................................................. en

ENEMY PRISONER OF WAR.................................. EPW

ENGINE................................................. eng

ENGINEER............................................... engr

ENLIST -ED -MENT....................................... enl

ENLISTED ASSIGNMENT MODEL.............................. EAM

ENLISTED AVIATION MAINTENANCE TRAINEE MANAGEMENT

SYSTEM............................................. EAMTRAMS

ENLISTED STAFFING GOAL MODEL........................... ESGM

ENLISTMENT EXTENDED.................................... enlext

EN ROUTE............................................... enr

ENSIGN (not military grade)............................ ens

ENTITLE -D -MENT - ENTITLING........................... entl

ENTRANCE NATIONAL AGENCY CHECK......................... ENTNAC

ENTRY LEVEL TRAINING ASSIGNMENT........................ ELTA

EQUAL OPPORTUNITY ADVISOR.............................. EOA

EQUIPMENT.............................................. equip

EQUIPPED............................................... eqpd

EQUIVALENT INSTRUCTION OR DUTY......................... EIOD

ERRONEOUS -LY.......................................... err

ESSENTIAL SUBJECTS TEST................................ EST

ESTABLISH -ED -MENT -INC............................... estab

ESTIMATE -D............................................ est

ESTIMATED DATE OF ARRIVAL.............................. EDA

ESTIMATED DATE OF DEPARTURE............................ EDD

ESTIMATED TIME OF ARRIVAL.............................. ETA

ESTIMATED TIME OF DEPARTURE............................ ETD

ESTIMATED TIME EN ROUTE................................ ETE

ESTIMATED TIME OF RETURN............................... ETR

EVACUATE -D - EVACUATION............................... evac

EVALUATE............................................... eval

EXAMINATION -EXAMINED.................................. exam

EXCELLENT.............................................. exc

EXCHANGE............................................... exch

EXCLUDE -D - EXCLUSIVE................................. excl

EXCUSED ABSENCE........................................ EA

EXECUTED............................................... execd

EXECUTION.............................................. execn

EXECUTIVE.............................................. exec

EXECUTIVE OFFICER...................................... XO

EXEMPT -ED -ION........................................ exempt

EXERCISE............................................... ex

EXPEND -ABLE -ED -ITURE -EXPENSE -S.................... exp

EXPERIENCE............................................. exper

EXPIRATION OF ACTIVE SERVICE........................... EAS

6-18

IRAM 6002

EXPIRATION OF EXTENDED ENLISTMENT..................... EofEE

EXPIRATION OF INDUCTION............................... EofI

EXPIRATION OF OBLIGATED SERVICE....................... EOS

EXISTED PRIOR TO SERVICE.............................. EPTS

EXPLOSIVE............................................. expl

EXPLOSIVE ORDNANCE DISPOSAL........................... EOD

EXTEND -ED - EXTENSION................................ ext

EXTENDED ACTIVE DUTY.................................. EAD

EXTENDED TECHNICAL TRAINING........................... ETT

EXTENSION OF ENLISTMENT............................... extenl

FACSIMILE............................................. FAX

FACTOR EVALUATION SYSTEM.............................. FES

FAMILY................................................ fam

FAMILY ALLOWANCE...................................... FA

FAMILY SEPARATION ALLOWANCE........................... FSA

FAMILY SERVICE CENTER................................. FamSvcCtr

FATHER................................................ F

FAVORABLE............................................. fav

FEDERAL BUREAU OF INVESTIGATION....................... FBI

FEDERAL PERSONNEL MANUAL.............................. FPM

FEDERAL STOCK NUMBER.................................. FSN

FEDERAL WAGE SYSTEM................................... FWS

FIELD................................................. fld

FIELD BULLETIN........................................ FB

FIELD EXERCISE........................................ FEX

FIELD FLIGHT PERFORMANCE BOARD........................ FFP

FIELD MANUAL.......................................... FM

FIELD SKILLS TRAINING................................. FST

FILE SERVER........................................... FServ

FILM STRIP............................................ flmstp

FINAL SETTLEMENT...................................... FS

FIRE DIRECTION CENTER................................. FDC

FIRE SUPPORT COORDINATION CENTER...................... FSCC

FIRE SUPPORT COORDINATOR.............................. FSC

FISCAL YEAR........................................... FY

FIT FOR FULL DUTY..................................... FFD

FITNESS REPORT........................................ FitRpt

FITNESS REPORT AUDIT PROGRAM.......................... FRAP

FIXED-WING............................................ FW

FLEET................................................. FLT

FLEET HOSPITAL........................................ FH

FLEET MARINE FORCE END USER COMPUTER EQUIPMENT ....... FMF-EUCE

FLEET MARINE FORCE MANUAL............................. FMFM

6-19

6007 IRAM

FLEET POST OFFICE........................................ FPO

FLEET MARINE FORCE PERSONNEL ASSISTANCE PROGRAM ......... FAP

FLEET MARINE FORCE REFERENCE PUBLICATION................. FMFRP

FLIGHT................................................... flt

FLIGHT ORDERS............................................ FltO

FLIGHT STATUS SELECTION BOARD............................ FSSB

FLOPPY DISKS............................................. FD

FOLLOW -S -ED -ING....................................... fol

FOLLOWING NAMED MARINE -S................................ FNM

FOR ACTION............................................... ForAc

FORCE -S................................................. for

FOREIGN DUTY............................................. FORDU

FOREIGN LANGUAGE PROFICIENCY PAY......................... FLPP

FOREIGN AREA OFFICER..................................... FAO

FOREIGN MILITARY SALES................................... FMS

FORFEIT -ED -URE......................................... forf

FOR FURTHER ASSIGNMENT................................... FFA

FOR FURTHER TRANSFER..................................... FFT

FOR RECORD............................................... FOREC

FOR OFFICIAL USE ONLY.................................... FOUO

FORMER MARINE............................................ FMar

FORWARD.................................................. fwd

FORWARD AIR CONTROLLER................................... FAC

FORWARD AIR CONTROLLER (AIRBORNE)........................ FAC(A)

FORWARD ECHELON.......................................... FwdEch

FORWARD LOOKING INFRARED RADAR........................... FLIR

FORWARD OBSERVER -S...................................... FO

FRAGMENTATION ORDER...................................... FRAGO

FRAGMENTATION WOUND...................................... FragWd

FRAUDULENT ENLISTMENT.................................... frdenl

FREE FIRE AREA........................................... FFA

FREQUENCY................................................ freq

FREQUENCY MODULATION..................................... FM

FROM..................................................... fr

FUNCTIONAL ACCOUNT NUMBER................................ FAN

FUNDAMENTAL -S........................................... fund

FURNISH -ED.............................................. furn

FURTHER ASSIGNMENT....................................... FURAS

FUTURE MONITORED COMMAND CODE............................ FMCC

GENERAL (not military grade)............................. gen

GENERAL CLASSIFICATION TEST.............................. GCT

GENERAL COURT-MARTIAL.................................... GCM

GENERAL COURT-MARTIAL ORDER.............................. GCMO

GENERAL EDUCATIONAL DEVELOPMENT TEST..................... GEDT

GENERAL COURT-MARTIAL PRISONER........................... GCMP

6-20

IRAM 6002

GENERAL DISCHARGE....................................... GenDis

GENERAL MANAGER (CIVIL SERVICE EMPLOYEE)................ GM

GENERAL MILITARY SUBJECTS TEST.......................... GMST

GENERAL SCHEDULE (CIVIL SERVICE EMPLOYEE, NORMALLY

FOLLOWED BY A NUMERAL GRADE)........................ GS-

GENERAL SUPPORT......................................... GS

GENERAL TECHNICAL COMPOSITE............................. GT

GIGABYTE -S............................................. GB

GLOBAL COMMAND CONTROL SYSTEM........................... GCCS

GOOD OF THE SERVICE..................................... GOS

GOVERNMENT.............................................. govt

GOVERNMENT TRANSPORTATION REQUEST....................... GTR

GRADE................................................... gde

GRADUATE................................................ grad

GRADUATION.............................................. grdn

GRAVES REGISTRATION..................................... GrReg

GRENADA VETERAN......................................... GVet

GROUND.................................................. gnd

GROUND COMBAT ELEMENT................................... GCE

GROUND CONTROL APPROACH................................. GCA

GROUND SUPPORT EQUIPMENT................................ GSE

GUARD................................................... gd

GUIDED MISSILE.......................................... GM

GUILTY.................................................. G

GUNNER.................................................. gnr

GUNSHOT WOUND........................................... GSW

HANDLING................................................ hdlg

HARD DISK............................................... HD

HAZARDOUS DUTY INCENTIVE PAY............................ HDIP

HEADQUARTERS............................................ hq

HEADQUARTERS ACCESSION MANAGEMENT SYSTEM................ HAMS

HEADQUARTERS MASTER FILE................................ HMF

HEALTH RECORD -S(COMBINED MEDICAL AND DENTAL RECORDS)... HR

HEAVY................................................... hvy

HEAVY ANTIARMOR WEAPON.................................. HAW

HEAVY ARTILLERY......................................... HvyArty

HEAVY ASSAULT ANTITANK WEAPON........................... HAAW

HEAVY MACHINEGUN........................................ HMG

HELICOPTER.............................................. hcptr

HIGH EXPLOSIVE.......................................... HE

HIGH INTENSITY CONFLICT................................. HIC

HIGH MOBILITY MULTIPURPOSE WHEELED VEHICLE.............. HMMWV

HOME ADDRESS............................................ HA

HIGH SCHOOL............................................. HS

HISTORY/HISTORICAL...................................... hist

6-21

6002 IRAM

HOME OF RECORD.......................................... HOR

HOME TRAINING CENTER.................................... HTC

HONORABLE............................................... hon

HONORABLE DISCHARGE..................................... HonDis

HONORABLY RETIRED....................................... HonRetd

HOSPITAL................................................ hosp

HOSTILE................................................. hstl

HOSTILE FIRE AREA....................................... HFA

HOSTILE FIRE PAY........................................ HFP

HOUSEHOLD EFFECTS....................................... HHE

HOUSEHOLD GOODS......................................... HHG

HOWITZER................................................ How

HUMANITARIAN REASONS.................................... HUMS

HUSBAND................................................. H

IDENTIFICATION.......................................... ID

ILLUMINATION............................................ ILLUM

IMMEDIATE -LY........................................... immed

IN ACCORDANCE WITH...................................... IAW

INACTIVE................................................ inact

INACTIVE DUTY TRAINING.................................. IDT

INACTIVE STATUS LIST.................................... ISL

INCAPACITATED........................................... INCAP

INCLUDE-INCLUDING-INCLUSIVE............................. incl

INCOMPETENCE-INCOMPETENT................................ incomp

INCONSISTENT CONDITIONS REPORT.......................... ICR

INCREMENTAL INITIAL ACTIVE DUTY FOR TRAINING............ IIADT

INDEBTED -NESS.......................................... indebt

INDEFINITE.............................................. indef

INDEPENDENT............................................. indep

INDICATE -S -D - INDICATING............................. indc

INDIVIDUAL.............................................. indiv

INDIVIDUAL COMBAT TRAINING.............................. ICT

INDIVIDUAL MILITARY COUNSEL............................. IMC

INDIVIDUAL MOBILIZATION AUGMENTEE....................... IMA

INDIVIDUAL READY RESERVE................................ IRR

INDIVIDUAL TRAINING STANDARDS........................... ITS

INDIVIDUAL TRAINING STANDARDS SYSTEM.................... ITSS

INDUCTION............................................... ind

INERTIAL NAVIGATION SYSTEM.............................. INS

INFANTRY................................................ inf

INFORMATION............................................. info

INFANTRY OFFICER COURSE................................. IOC

INFLAMMABLE............................................. Infl

6-22

IRAM 6002

INFORMATION CONTROL CENTER; INFORMATION COORDINATION

CENTER............................................... ICC

INFORMATION SERVICE OFFICER.............................. ISO

INFORMATION SERVICES MANAGEMENT REPRESENTATIVE .......... ISMR

INFORMATION SYSTEMS...................................... IS

INFORMATION SYSTEMS MANAGEMENT OFFICER................... ISMO

IN HANDS OF CIVIL AUTHORITIES............................ IHCA

IN HANDS OF FOREIGN AUTHORITIES.......................... IHFA

INITIAL.................................................. init

INITIAL ACTIVE DUTY FOR TRAINING......................... IADT

INITIAL CIVILIAN CASH CLOTHING ALLOWANCE................. ICCCA

INITIAL CLOTHING MONETARY ALLOWANCE...................... ICMA

INITIAL SKILLS TRAINING.................................. IST

INJURIES OR ILLNESSES FROM OTHER CAUSES.................. IOC

INJURIES OR ILLNESSES SELF-INFLICTED (INTENTIONALLY)..... ISI

INPUT/OUTPUT............................................. I/O

IN PROGRESS PAYMENT...................................... IPP

INSPECTOR GENERAL........................................ IG

INSPECTOR GENERAL OF THE MARINE CORPS.................... IGMC

INSPECTOR GENERAL'S UNIT INSPECTION PROGRAM.............. IGUIP

INSPECTOR-INSTRUCTOR..................................... I-I

INSTRUCTION.............................................. instn

INSTRUCTOR............................................... instr

INTEGRATED COMMUNICATION COLLECTION SYSTEM............... ICCS

INTEGRATED LOGISTIC SUPPORT PLAN......................... ILSP

INTEGRATED SIGNALS INTELLIGENCE SYSTEM................... ISIS

INTEGRATED TACTICAL AIR CONTROL SYSTEM................... ITACS

INTELLIGENCE............................................. intel

INTELLIGENCE SUMMARY..................................... INTSUM

INTENDED MILITARY OCCUPATIONAL SPECIALTY................. IMOS

INTERIM HOUSING ALLOWANCE -S............................. IHA

INTERMEDIATE COMMAND..................................... IC

INTERMEDIATE MONITORED COMMAND CODE...................... IMCC

INTERNED................................................. ITD

INTERPRETER.............................................. intpr

IN THE CASE OF........................................... ICO

INVESTIGATE -S -ED -TION................................. inves

INVESTIGATING OFFICER.................................... IO

INVOLUNTARY -TARILY...................................... invol

INVOLVE -D - INVOLVING................................... inv

ISSUE -D................................................. iss

ITINERANT RECRUITING DUTY................................ IRD

JOINED................................................... jd

JOINED ASSIGNED.......................................... jdasg

JOINED BY ENLISTMENT..................................... jdenl

6-23

6002 IRAM

JOINED BY INDUCTION..................................... jdind

JOINED BY REENLISTMENT.................................. jdreenl

JOINED FROM............................................. jdfr

JOINT ARMY, NAVY, AIR FORCE PUBLICATION................. JANAP

JOINT CHIEFS OF STAFF MEMORANDUM OF POLICY.............. JCSMOP

JOINT CHIEF OF STAFF PUBLICATION........................ JCS pub

JOINT DEPLOYMENT SYSTEM................................. JDS

JOINT FEDERAL TRAVEL REGULATIONS........................ JFTR

JOINT HOUSEHOLD......................................... JHH

JOINT INTEROPERABILITY OF TACTICAL COMMAND CONTROL

SYSTEM.............................................. JITCCS

JOINT OPERATION PLANNING AND EXECUTION SYSTEM........... JOPES

JOINT OPERATION PLANNING SYSTEM......................... JOPS

JOINT OPERATIONAL REPORTING SYSTEM...................... JOREP

JOINT PERSONNEL ASSET VISIBILITY........................ JPAV

JOINT PUBLICATION....................................... JP

JOINT STRATEGIC PLANNING SYSTEM......................... JSPS

JOINT TACTICAL INFORMATION DISTRIBUTION SYSTEM ......... JTIDS

JUDGE ADVOCATE GENERAL.................................. JAG

JUDGE ADVOCATE GENERAL INSTRUCTION...................... JAGINST

JUNIOR.................................................. Jr

JURISDICTION COMMAND.................................... JURIS

JUSTIFY - JUSTIFICATION................................. just

KEY TERRAIN, OBSERVATION, COVER AND CONCEALMENT,

OBSTACLES, AND AVENUES OF APPROACH.................. KOCOA

KILLED IN ACTION........................................ KIA

KILLING ZONE............................................ KZ

KILOBYTE -S............................................. KB

KOREAN WAR VETERAN...................................... KVet

LANDING................................................. lndg

LANDING CRAFT, AIR CUSHIONED............................ LCAL

LANDING EXERCISE........................................ LEX

LANDING FORCE MANUAL.................................... LFM

LANDING SIGNAL OFFICER.................................. LSO

LANDING ZONE............................................ LZ

LANGUAGE................................................ lang

LANGUAGE PROFICIENCY TEST............................... LPT

LASER GUIDED WEAPON..................................... LGW

LEADER.................................................. ldr

LEAVE................................................... lv

LEAVE AND EARNINGS STATEMENT............................ LES

LEGAL................................................... leg

LEGISLATIVE AFFAIRS..................................... LA

6-24

IRAM 6002

LETTER................................................. ltr

LETTER OF INSTRUCTION.................................. LOI

LIAISON................................................ ln

LIAISON OFFICER........................................ LNO

LIGHT ANTIAIRCRAFT..................................... LAA

LIGHT ARMORED VEHICLE.................................. LAV

LIGHT ARMORED VEHICLE-ANTITANK......................... LAV-AT

LIGHT ARMORED VEHICLE TEST DIRECTORATE................. LAVTD

LIGHT ARTILLERY........................................ LARTY

LIGHT ASSAULT.......................................... LA

LIGHT ASSAULT WEAPON................................... LAW

LIMITED DUTY........................................... LIMDU

LIMITED DUTY OFFICER................................... LDO

LOCAL AREA NETWORK..................................... LAN

LOCATION............................................... loc

LOCATION TOUR DATE..................................... LTD

LOGISTIC -S............................................ log

LOGISTICS VEHICLE SYSTEM............................... LVS

LONG-RANGE ENLISTED STAFFING GOAL MODEL................ LRESGM

LONG-RANGE PATROL...................................... LRP

LOSE PAY - LOSS OF PAY................................. LP

LOW INTENSITY CONFLICT................................. LIC

LUMP SUM LEAVE......................................... LSL

MACHINE GUN............................................ MG

MAINTENANCE............................................ maint

MAJOR SUBORDINATE COMMANDERS........................... MSC

MANAGED ON-THE-JOB TRAINING............................ MOJT

MANAGEMENT............................................. mgt

MANAGEMENT DATA LIST................................... ML

MANAGEMENT DATA LIST-CONSOLIDATED...................... ML-C

MANAGEMENT OF PERSONNEL RECORDS........................ MAPER

MANAGER................................................ mgr

MANDATORY.............................................. mand

MANEUVER -S............................................ Mane

MAN-PORTABLE AIR DEFENSE MISSILE SYSTEM................ STINGER

MANPOWER............................................... mpr

MANPOWER AUTHORIZATION................................. MPA

MANPOWER INFORMATION SYSTEMS SUPPORT ACTIVITY.......... MISSA

MANPOWER REQUIREMENTS DETERMINATION PROGRAM............ MRDP

MANPOWER TRANSITION SYSTEM............................. MTS

MANUAL FOR COURTS-MARTIAL, UNITED STATES 1995.......... MCM,1995

MANUAL OF THE JUDGE ADVOCATE GENERAL................... JAGMAN

6-25

6002 IRAM

MANUAL OF THE MEDICAL DEPARTMENT.................... MANMED

MAP EXERCISE........................................ MAPEX

MARGINAL TERRAIN VEHICLE............................ MTV

MARINE.............................................. *Mar

MARINE AVIATION COMMAND AND CONTROL SYSTEM.......... MACCS

MARINE AIR-GROUND INTELLIGENCE SYSTEM............... MAGIS

MARINE AVIATION CADET............................... MARCAD

MARINE BATTLE SKILLS TRAINING....................... MBST

MARINE COMBAT TRAINING.............................. MCT

MARINE CORPS ADMINISTRATIVE PROCEDURES.............. MCAP

MARINE CORPS ASSOCIATE DEGREE COMPLETION PROGRAM.... MADCOP

MARINE CORPS AUTOMATED TEST EQUIPMENT SYSTEM........ MCATES

MARINE CORPS AUTOMATED INSTRUCTIONAL MANAGEMENT

SYSTEM.......................................... MCAIMS

MARINE CORPS BULLETIN............................... MCBUL

MARINE CORPS COMBAT READINESS EVALUATION SYSTEM .... MCCRES

MARINE CORPS COMMERCIAL ACCOUNTS PROCESSING SYSTEM . MCCAPS

MARINE CORPS DATA NETWORK........................... MCDN

MARINE CORPS ELEMENT................................ MARCORELEM

MARINE CORPS ENLISTED COMMISSIONING EDUCATION

PROGRAM......................................... MECEP

MARINE CORPS EQUIPMENT BOARD........................ MCEB

MARINE CORPS EXCHANGE............................... MCX

MARINE CORPS EXPENDITURE REIMBURSEMENT REPORTING

SYSTEM.......................................... MCERRS

MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION

MANUAL.......................................... IRAM

MARINE CORPS INTEGRATED MAINTENANCE MANAGEMENT

SYSTEM.......................................... MIMMS

MARINE CORPS JUNIOR RESERVE OFFICER TRAINING CORPS . MCJROTC

MARINE CORPS MANUAL................................. MARCORMAN

MARINE CORPS MANUAL FOR LEGAL ADMINISTRATION........ LEGADMINMAN

MARINE CORPS MOBILIZATION PROCESSING SYSTEM......... MCMPS

MARINE CORPS ORDER.................................. MCO

MARINE CORPS PROMOTION

MANUAL....................................... MARCORPROMAN

MARINE CORPS PROMOTION SYSTEM....................... MCPS

MARINE CORPS RECRUIT AND RECRUIT TRAINING COMMAND .. MCR-RTC

MARINE CORPS RESERVE ADMINISTRATIVE MANAGEMENT

MANUAL.......................................... MCRAMM

MARINE CORPS SEPARATION AND RETIREMENT

MANUAL....................................... MARCORSEPMAN

MARINE CORPS SPECIAL ORDERS......................... MCSO

MARINE CORPS TACTICAL DATA SYSTEM................... MTDS

6-26

IRAM 6002

MARINE CORPS TECHNICAL BULLETIN....................... MCTB

MARINE CORPS TOTAL FORCE SYSTEM....................... MCTFS

MARINE CORPS TOTAL FORCE SYSTEM CODES

MANUAL...................................... MCTFSCODESMAN

MARINE CORPS TOTAL FORCE SYSTEM PERSONNEL REPORTING

INSTRUCTIONS MANUAL............................ MCTFSPRIM

MARINE CORPS TRAVEL ADVANCE AND SETTLEMENT SYSTEM..... MCTASS

MARINE CORPS TRAVEL INSTRUCTIONS MANUAL............... MCTIM

MARINE CORPS UNIFORM REGULATIONS...................... MCUR

MARINE CORPS USER'S MANUAL............................ MC/UM

MARINE GARRISON FORCE -S.............................. MGF

MARINE INTEGRATED FIRE AND AIR SUPPORT SYSTEM......... MIFASS

MARINE INTEGRATED LOGISTICS SYSTEM.................... MILOGS

MARINE LEADER TRAINING................................ MLT

MARINE REPORTED ON.................................... MRO

MARITIME PREPOSITIONING FORCE......................... MPF

MARK.................................................. mk

MARKSMANSHIP.......................................... mkship

MASTER BRIEF SHEET.................................... MBS

MASTER ELECTRONIC SIGNATURE........................... M-ELSIG

MASTER ERROR CONTROL FILE............................. MECF

MASTER MILITARY PAY ACCOUNT........................... MMPA

MATERIAL.............................................. mat

MATERIAL ALLOWANCE LIST............................... MAL

MATERIAL HANDLING EQUIPMENT........................... MHE

MAXIMUM............................................... max

MECHANICAL APTITUDE TEST.............................. MAT

MECHANIC - MECHANICAL................................. mech

MECHANICAL MAINTENANCE COMPOSITE SCORE................ MM

MEDICAL............................................... Med

MEDICAL BOARD......................................... MedBd

MEDICAL EMERGENCY EVACUATION.......................... MEDEVAC

MEDICAL OFFICER....................................... MO

MEDICAL TREATMENT FACILITY............................ MTF

MEDIUM ARTILLERY...................................... MARTY

MEGABYTE -S........................................... MB

MEMBER................................................ mbr

MEMBER OF A COMBAT UNIT ENTITLED TO COMBAT PAY........ MBRCU

MEMORANDUM............................................ memo

MEMORANDUM FOR THE RECORD............................. MFR

MEMORANDUM OF AGREEMENT............................... MOA

MEMORANDUM OF POLICY.................................. MOP

MEMORANDUM OF UNDERSTANDING........................... MOU

MERITORIOUS........................................... merit

MESSAGE............................................... msg

MESSAGE CENTER........................................ Msgcen

6-27

6002 IRAM

MESSENGER.............................................. msgr

MESSMAN - MESSMEN...................................... msm

MID-INTENSITY CONFLICT................................. MIC

MID-RANGE INFORMATION SYSTEMS PLAN..................... MRISP

MILITARY AFFILIATE RADIO SYSTEM........................ MARS

MINIMUM................................................ MIN

MINUTE................................................. min

MILITARY............................................... mil

MILITARY CONSTRUCTION.................................. MILCON

MILITARY OCCUPATIONAL SPECIALTY........................ MOS

MILITARY OPERATIONS.................................... MILOPS

MILITARY PERSONNEL..................................... MILPERS

MILITARY POLICE........................................ MP

MILITARY SERVICE NUMBER................................ MSN

MILITARY SERVICE OBLIGATION............................ MSO

MILITARY STATUS........................................ MILSTATS

MISCELLANEOUS.......................................... misc

MISCONDUCT............................................. miscon

MISSING................................................ mis

MISSING IN ACTION...................................... MIA

MISSING MOVEMENT....................................... MisMov

MISSION ORIENTED PROTECTIVE POSTURE.................... MOPP

MISSION PERFORMANCE STANDARD........................... MPS

MISSION TRAINING PLAN.................................. MTP

MITIGATE -D............................................ mit

MOBILE ELECTRONIC WARFARE SUPPORT SYSTEM............... MWSS

MOBILIZE - MOBILIZATION................................ mob

MOBILIZATION MONITORED COMMAND CODE.................... MOBMCC

MOBILIZATION DESIGNEE.................................. MOBDES

MOBILIZATION MANAGEMENT PLAN........................... M-Plan

MOBILIZATION OPERATIONAL READINESS DEPLOYMENT TEST .... MORDT

MOBILIZATION PROCESSING CENTER......................... MPC

MOBILIZATION RESERVE TRAINING CENTER................... MRTC

MODEL INSTALLATION PROGRAM............................. MIP

MODIFY -INC - MODIFIED - MODIFICATION.................. mod

MONETARY ALLOWANCE IN LIEU OF QUARTERS................. MAQ

MONITORED COMMAND CODE................................. MCC

MONTGOMERY GI BILL-RESERVE............................. MGIB-R

MONTGOMERY GI BILL..................................... MGIB

MONTH.................................................. mo

MONTHS................................................. mos

MONTHLY MONETARY LIMITATION............................ MonLmt

MORTAR................................................. mort

MOST EFFICIENT ORGANIZATION............................ MEO

6-28

IRAM 6002

MOTHER................................................. M

MOTOR TRANSPORT -ATION................................. MT

MULTICHANNEL........................................... MUX

MULTIPLE............................................... mult

MULTIPLE INTEGRATED LASER ENGAGEMENT SYSTEM............ MILES

MULTIPURPOSE ASSAULT WEAPON............................ MAW

NAME, GRADE, AND SOCIAL SECURITY NUMBER................ NAGRASSN

NATIONAL............................................... Natl

NATIONAL AGENCY CHECK.................................. NAC

NATIONAL SERVICE LIFE INSURANCE........................ NSLI

NATIONAL STOCK NUMBER.................................. NSN

NAVAL AIR TRAINING AND OPERATING PROCEDURES

STANDARDIZATION PROGRAM........................... NATOPS

NAVAL AVIATION CADET................................... NAVCAD

NAVAL AVIATION OBSERVER................................ NAO

NAVAL AVIATION OBSERVER - AEROLOGY..................... NAOA

NAVAL AVIATION OBSERVER - NAVIGATION................... NAON

NAVAL AVIATION OBSERVER - RADAR........................ NAOR

NAVAL AVIATION OBSERVER - TACTICAL..................... NAOT

NAVAL AVIATOR - OFFICER................................ NA

NAVAL CRIMINAL INVESTIGATIVE SERVICE................... NCIS

NAVAL FLIGHT OFFICER................................... NFO

NAVAL GUNFIRE.......................................... NGF

NAVAL GUNFIRE LIAISON OFFICER.......................... NGFLO

NAVAL WARFARE PUBLICATION.............................. NWP

NAVAL - NAVY........................................... Nav

NAVY AND MARINE CORPS APPELLATE LEAVE ACTIVITY......... NAMALA

NAVY AND MARINE CORPS COURT OF CRIMINAL APPEALS........ NMCCA

NAVY DEPARTMENT GENERAL ORDER.......................... NDGO

NAVY ENLISTED SCIENTIFIC EDUCATION PROGRAM............. NESEP

NAVY MILITARY PERSONNEL COMMAND

INSTRUCTION.............................. NAVMILPERSCOMINST

NAVY REGULATIONS....................................... NavRegs

NAVY TRAVEL INSTRUCTIONS............................... NTI

NECESSARY.............................................. nec

NEGATIVE............................................... neg

NETWORK................................................ NET

NEXT INFERIOR RANK..................................... NIR

NO ACTION REQUIRED..................................... NAR

NO FURTHER SERVICE..................................... NFS

NOMINATE -ION.......................................... nom

NONAPPROPRIATED FUND................................... NAF

NONBATTLE CASUALTY..................................... NonBC

NONCOMMISSIONED OFFICER................................ NCO

6-29

6002 IRAM

NONCOMMISSIONED OFFICER IN CHARGE..................... NCOIC

NONJUDICIAL PUNISHMENT................................ NJP

NONPRIOR SERVICE...................................... NPS

NOT APPLICABLE........................................ N/A

NOT EARLIER THAN...................................... NET

NOT GUILTY............................................ NG

NOT LATER THAN........................................ NLT

NOT PHYSICALLY QUALIFIED.............................. NPQ

NOT SCHEDULED......................................... NS

NOT TO, NOR NEEDED, BY ALL........................... NOTAL

NOTICE OF BASIC ELIGIBILITY........................... NOBE

NOTICE OF ELIGIBILITY................................. NOE

NOTIFY................................................ nty

NO TIME LOST.......................................... NTL

NO TRAVEL INVOLVED.................................... NTvlI

NOT RECOMMENDED FOR REENLISTMENT...................... NRR

NUCLEAR, BIOLOGICAL, CHEMICAL......................... NBC

NUCLEAR, BIOLOGICAL, CHEMICAL DEFENSE................. NBCD

NUMBER................................................ No

OBJECT -ION -IVE...................................... obj

OBJECT CLASS.......................................... OC

OBLIGATED - OBLIGATOR - OBLIGATION.................... obl

OBLIGATED SERVICE..................................... OBLSVC

OBSERVATION POST...................................... OP

OCCUPATIONAL FIELD.................................... OccFld

OFFICE -R............................................. off

OFFICE OF THE CHIEF OF NAVAL OPERATIONS INSTRUCTIONS . OPNAVINST

OFFICE OF PERSONNEL MANAGEMENT........................ OPM

OFFICER ASSIGNMENT DECISION SUPPORT SYSTEM............ OADSS

OFFICER CANDIDATE..................................... OCan

OFFICER CANDIDATE CLASS............................... OCC

OFFICER EXERCISING GENERAL COURT-MARTIAL JURISDICTION. OEGCMJ

OFFICER IN CHARGE..................................... OIC

OFFICER OF THE DAY.................................... OD

OFFICER QUALIFICATION RECORD.......................... OQR

OFFICER SELECTION OFFICER............................. OSO

OFFICER SELECTION TEAM................................ OST

OFFICER SERVICE BASE DATE............................. OSBD

OFFICER SLATE FILE.................................... OSF

OFFICER STAFFING GOAL MODEL........................... OSGM

OFFICIAL.............................................. Ofl

OFFICIAL MILITARY PERSONNEL FILE...................... OMPF

ON-LINE DIARY SYSTEM.................................. OLDS

6-30

IRAM 6002

ON-THE-JOB TRAINING...................................... OJT

OPERATION -S -AL......................................... Op

OPERATION -S REPORT...................................... OpREP

OPERATIONAL COMMAND...................................... OPCOM

OPERATIONAL CONTROL...................................... OPCON

OPERATIONAL FLYING....................................... OPFLY

OPERATIONAL FLYING BASE DATE............................. OFBD

OPERATIONAL HANDBOOK..................................... OH

OPERATIONAL READINESS EVALUATION......................... ORE

OPERATIONAL READINESS FLOAT.............................. ORF

OPERATIONAL SUMMARY...................................... OPSUM

OPERATIONS AND MAINTENANCE............................... O&M

OPERATIONS ORDER......................................... OperO

OPERATIONS PLAN.......................................... OPLAN

OPERATIONS SECURITY...................................... OPSEC

OPERATOR - OPERATE....................................... Opr

OPPORTUNITY.............................................. Opty

OPTION................................................... OPT

ORIENTATION.............................................. Orien

ORDERED TO ACTIVE DUTY................................... OAD

ORDNANCE................................................. Ord

ORGANIZE -D -ATION....................................... org

ORIGINAL................................................. orig

OUTSIDE THE CONTINENTAL UNITED STATES.................... OCONUS

OVERSEAS................................................. o/s

OVERSEAS HOUSING ALLOWANCE -S............................ OHA

OVERSEAS REPLACEMENT..................................... OSRepl

OVERTAKEN BY EVENTS...................................... OBE

PACIFIC.................................................. Pac

PACKAGE.................................................. pkg

PAGE -S.................................................. pg

PAID .................................................... pd

PARACHUTE - PARACHUTIST.................................. prcht

PARAGRAPH................................................ par

PARENTHESIS.............................................. paren

PASSENGER................................................ PAX

PATIENT.................................................. pnt

PAY AND ALLOWANCES....................................... PandL

PAY ENTRY BASE DATE...................................... PEBD

PAYMENT.................................................. pmt

PENDING.................................................. pend

PERFORM -ED.............................................. pef

6-31

6002 IRAM

PERFORMANCE EVALUATION SYSTEM.......................... PES

PERIOD................................................. prd

PERMANENT.............................................. perm

PERMANENT CHANGE OF ASSIGNMENT......................... PCA

PERMANENT CHANGE OF STATION............................ PCS

PERMANENT CHANGE OF STATION ORDER -S................... PCSO

PERMANENT DISABILITY RETIRED LIST...................... PDRL

PERMANENT DUTY STATION................................. PDS

PERMANENT LIMITED DUTY................................. PLD

PERMANENT MAILING ADDRESS.............................. PMA

PERMISSION GRANTED..................................... PerGra

PERSONAL COMPUTER...................................... PC

PERSONAL EFFECTS....................................... PerEf

PERSONNEL.............................................. pers

PERSONNEL ACTION REQUEST............................... PAR

PERSONNEL ALLOCATION PLAN.............................. PAP

PERSONNEL CLASSIFICATION............................... PersClas

PERSONNEL RECORD TRANSFER CARD......................... PRTC

PERSONNEL REQUIREMENTS CRITERIA MANUAL................. PRCM

PERSONNEL SECURITY CLEARANCE EVALUATION................ PSCI

PERTAIN - PERTINENT.................................... pert

PETROLEUM, OIL, AND LUBRICANTS......................... POL

PHOTOGRAPH -OR -IC..................................... photo

PHYSICAL............................................... phys

PHYSICAL EVALUATION BOARD.............................. PEB

PISTOL-REVOLVER EXPERT................................. PE

PISTOL-REVOLVER MARKSMAN............................... PMM

PISTOL-REVOLVER SHARPSHOOTER........................... PSS

PISTOL-REVOLVER UNQUALIFIED............................ PUQ

PLANNING, PROGRAMMING, AND BUDGET SYSTEM............... PPBS

PLANS AND OPERATIONS................................... P&O

PLANS, POLICIES, AND OPERATIONS........................ PP&O

PLATOON LEADER......................................... PltLdr

PLATOON LEADERS CLASS.................................. PLC

PLATOON LEADERS CLASS (AVIATION)....................... PLC(A)

PLATOON LEADERS CLASS (LAW)............................ PLC(L)

POINT.................................................. pt

POINT OF CONTACT....................................... POC

PORT OF DEBARKATION.................................... POD

PORT OF EMBARKATION.................................... POE

POSITION............................................... POS

POSITION LOCATION REPORTING SYSTEM..................... PLRS

POST OFFICE............................................ PO

PRACTICE............................................... prac

PRECISE PERSONNEL ASSIGNMENT SYSTEM.................... PREPAS

6-32

IRAM 6002

PRECLUDE................................................ precld

PREFERENCE.............................................. pref

PRELIMINARY............................................. prelim

PREPARE - PREPARATION - PREPARATORY..................... prep

PREVIOUS................................................ prev

PRIMARY................................................. pri

PRIOR SERVICE........................................... PS

PRISONER................................................ PRIS

PRISONER AT LARGE....................................... PAL

PRISONER OF WAR......................................... POW

PROBATION -ARY.......................................... prob

PROCEED................................................. procd

PROCESS -ING............................................ proc

PRODUCT IMPROVEMENT PROGRAM............................. PIP

PROFESSIONAL DEVELOPMENT EDUCATION...................... PDE

PROFESSIONAL MILITARY EDUCATION......................... PME

PROFICIENCY PAY......................................... ProPay

PROGRAM................................................. prog

PROGRAM ELEMENT NUMBER.................................. PEN

PROGRAM OBJECTIVE MEMORANDUM............................ POM

PROGRAM OF INSTRUCTION.................................. POI

PROJECT -ED............................................. proj

PROMOTE -D - PROMOTION.................................. prom

PROPERTY................................................ prop

PROVISIONAL............................................. prov

PROVOST MARSHAL......................................... PM

PSYCHOLOGICAL OPERATIONS................................ PSYOPS

PUBLIC AFFAIRS.......................................... PA

PUBLIC AFFAIRS SUMMARY.................................. PAS

PUBLIC LAW.............................................. P.L.

PUBLIC PROPERTY......................................... PP

PUBLICATION -S.......................................... pub(s)

PUBLICATION(S) LISTING.................................. PL

PURSUANT................................................ pur

PURSUANT TO SENTENCE OF COURT........................... PurSent

QUALIFICATION - QUALIFIED - QUALIFY..................... qual

QUALIFIED MILITARY AVAILABLE............................ QMA

QUARTERMASTER........................................... QM

QUARTER................................................. qtr

QUARTERS................................................ qtrs

QUOTA SERIAL NUMBER -S.................................. QSN

RADAR................................................... rdr

RADAR INTERCEPT OFFICER................................. RIO

6-33

6002 IRAM

RADIO................................................... rad

RADIO OPERATOR.......................................... RADOpr

RAILROAD................................................ RR

RANDOM ACCESS MEMORY.................................... RAM

RANK.................................................... rk

RATION.................................................. rat

RATIONS................................................. rats

READ ONLY MEMORY........................................ ROM

READINESS MANAGEMENT PERIOD............................. RMP

REAL-TIME AUTOMATED PERSONNEL IDENTIFICATION SYSTEM..... RAPIDS

REAR AREA SECURITY...................................... RAS

REAR ECHELON............................................ rearEch

REASSIGN -MENT -ED...................................... REASG

REASSIGNMENT ORDER -S................................... REASGO

RECLASSIFY -IED - RECLASSIFICATION...................... reclas

RECAPITULATION.......................................... recap

RECEIVED................................................ recd

RECEIVING STATION....................................... RecSta

RECOMMEND -ATION -ED.................................... recom

RECOMMENDED FOR REENLISTMENT......................... recom reenl

RECONNAISSANCE.......................................... recon

RECONNAISSANCE, SURVEILLANCE, AND TARGET ACQUISITION.... RSTA

RECORD.................................................. rec

RECORD OF EMERGENCY DATA................................ RED

RECORD OF SERVICE....................................... ROS

RECRUIT................................................. rct

RECRUIT DISTRIBUTION MODEL.............................. RDM

RECRUITING.............................................. rctg

RECRUITING SERVICE MANAGEMENT INFORMATION SYSTEM........ RSMIS

REDESIGNATE -D -TION.................................... redesig

REDEYE LAUNCH SIMULATOR................................. RELS

REDISTRIBUTION.......................................... redistr

REDUCE -D............................................... red

REDUCED CLOTHING REPLACEMENT ALLOWANCE.................. RCRA

REENLIST -ED -MENT...................................... reenl

REFER -ENCE............................................. ref

REGULAR................................................. reg

REGULATIONS............................................. regs

REHABILITATION.......................................... rehab

REIMBURSE............................................... reimb

REINFORCED.............................................. rein

RELIEF FOR.............................................. relfor

RELIEVE -D - RELIEF - RELEASE........................... rel

REMIT -TED.............................................. rem

6-34

IRAM 6002

REMOTELY PILOTED VEHICLE................................ RPV

RENDEZVOUS.............................................. rdvu

REORGANIZE -D -ATION.................................... reorg

REPAIR.................................................. rep

REPLACE -MENT........................................... repl

REPORT -ED.............................................. rpt

REPORTING SENIOR........................................ RS

REPORTING UNIT.......................................... RU

REPORTING UNIT CODE..................................... RUC

REPRESENTATIVE.......................................... rep

REPRODUCTION............................................ repro

REQUALIFIED - REQUALIFY................................. requal

REQUEST................................................. re

REQUIRE -MENT -S........................................ reqr

REQUISITION............................................. rqn

RESCHEDULED INACTIVE DUTY TRAINING...................... RIDT

RESEARCH AND DEVELOPMENT................................ R&D

RESERVE................................................. res

RESERVE COMPONENT SURVIVOR BENEFIT PLAN................. RCSBP

RESERVE COUNTERPART TRAINING............................ RCT

RESERVE OFFICER PERSONNEL MANAGEMENT ACT................ ROPMA

RESERVE OPTIONAL ENLISTMENT PROGRAM..................... ROEP

RESERVE QUALIFICATION SUMMARY REPORT.................... RQSR

RESERVE RETIREMENT CREDIT REPORT........................ RRCR

RESIGNATION............................................. resig

RESIGNED................................................ resg

RESPONSIBLE -ILITY...................................... resp

RESPONSIBLE OFFICER (FOR SUPPLY ACCOUNTS)............... RO

RESPONSIBILITY CENTER NUMBER............................ RC

RESTRICT -ED -ION....................................... restr

RETAIN -ED.............................................. retn

RETAINED IN THE SERVICE................................. retnsvc

RETIRED - RETIREMENT.................................... ret

RETROACTIVE............................................. retro

RETURN.................................................. rtrn

RETURNED TO MILITARY CONTROL............................ RMC

REVIEWED................................................ revd

REVIEWING OFFICER(IN CONNECTION WITH FITNESS REPORTS).... RO

REVISE -D............................................... rev

REVOKE -D - REVOCATION.................................. revo

RIFLE AND PISTOL TEAM................................... R&PT

RIFLE EXPERT............................................ RE

RIFLE MARKSMAN.......................................... RMM

6-35

6002 IRAM

RIFLE RANGE............................................ RR

RIFLE SHARPSHOOTER..................................... RSS

RIFLE UNQUALIFIED...................................... RUQ

RIFLE (WEAPON)......................................... rfl

RIGHT.................................................. rt

ROCKET................................................. rkt

ROCKET LAUNCHER........................................ RL

ROTATION............................................... rot

ROTATION TOUR DATE..................................... RTD

RULES FOR COURTS-MARTIAL............................... R.C.M.

RULES FOR ENGAGEMENT................................... ROE

SALVAGE................................................ salv

SATISFACTORY........................................... sat

SCHEDULE............................................... sked

SCHOOL................................................. scol

SEA DUTY............................................... SEADU

SEARCH AND RESCUE/COMBAT SEARCH AND RESCUE............. SAR/CSAR

SECRET................................................. sec

SECRETARY.............................................. Secy

SECRETARY OF DEFENSE................................... SecDef

SECRETARY OF THE NAVY.................................. SecNav

SECRETARY OF THE NAVY INSTRUCTION..................... SECNAVINST

SECTION................................................ sect

SECURITY............................................... Scty

SELECTED MARINE CORPS RESERVE.......................... SMCR

SELECTED RESERVE INCENTIVE PROGRAM..................... SRIP

SELECTION BOARD........................................ SelBd

SELECTIVE REENLISTMENT BONUS PROGRAM................... SRBP

SELECTIVE SERVICE...................................... SS

SELF CONTAINED UNDERWATER BREATHING APPARATUS.......... SCUBA

SELF-PROPELLED......................................... SP

SEMIANNUAL............................................. SEMIANN

SENIOR................................................. Sr

SENIOR EXECUTIVE SERVICE............................... SES

SENIOR OFFICER PRESENT................................. SOPres

SENTENCE............................................... sent

SENTENCED TO BE CONFINED............................... sentconf

SENTENCED TO LOSE PAY.................................. SentLP

SEPARATE -D - SEPARATION............................... sep

SEPARATE COVER......................................... SC

SEPARATE WRITTEN AGREEMENT............................. SWAG

SEPARATION DESIGNATOR NUMBER........................... SDN

SEPARATION IN LIEU OF TRIAL............................ SILT

SERGEANT MAJOR OF THE MARINE CORPS.................. SGTMAJMARCOR

6-36

IRAM 6002

SERIAL.................................................. ser

SERIOUS................................................. SRS

SERVE - SERVING......................................... serv

SERVICE................................................. svc

SERVICEMEN'S GROUP LIFE INSURANCE....................... SGLI

SERVICE RECORD BOOK..................................... SRB

SERVICE RECORD -S....................................... SR

SERVICE SCHOOL.......................................... SvcScol

SETTLEMENT - SETTLED.................................... sett

SHIP IMMEDIATELY........................................ ShipIm

SHIPPING................................................ ship

SHORT TAKEOFF AND LANDING............................... STOL

SHOULDER-LAUNCHED MULTIPURPOSE ASSAULT WEAPON........... SMAW

SICK MISCONDUCT......................................... SKMC

SICK - SICK IN.......................................... sk

SIDE LOOKING AIRBORNE RADAR............................. SLAR

SIGNAL.................................................. Sig

SIGNAL INTELLIGENCE..................................... SIGINT

SIGNAL OPERATION INSTRUCTIONS........................... SOI

SIGNED.................................................. /s/

SITUATION, MISSION, EXECUTION, ADMINISTRATION AND

LOGISTICS, AND COMMAND AND SIGNAL................... SMEAC

SITUATION REPORT........................................ SITREP

SITUATION SUMMARY....................................... SITSUM

SKILL PROGRESSION TRAINING.............................. SPT

SMALL ARMS TARGET PRACTICE.............................. SATP

SOCIAL SECURITY NUMBER.................................. SSN

SOUTHEAST ASIA.......................................... SEA

SOUTHWEST ASIA.......................................... SWA

SPECIAL BACKGROUND INVESTIGATION ....................... SBI

SPECIAL COURT-MARTIAL................................... SPCM

SPECIAL DUTY............................................ Spldu

SPECIAL EDUCATION PROGRAM............................... SEP

SPECIAL MONEY REQUISITION............................... SMR

SPECIAL OPERATIONS CAPABLE EXERCISE -S.................. SOCEX

SPECIAL OPERATIONS/LOW INTENSITY CONFLICT............... SO/LIC

SPECIAL ORDER -S........................................ SO

SPECIAL -1ST............................................ spl

SPECIAL SERVICES........................................ SplSvc

SPECIALTY............................................... splty

SPECIFY - SPECIFICATION................................. spec

SQUAD AUTOMATIC WEAPON.................................. SAW

SQUADRON................................................ sqdn

STAFF JUDGE ADVOCATE.................................... SJA

STAFF NONCOMMISSIONED OFFICER -S........................ SNCO

6-37

6002 IRAM

STAFF NONCOMMISSIONED OFFICERS DEGREE COMPLETION

PROGRAM............................................ SNCODCP

STAFF NONCOMMISSIONED OFFICER IN CHARGE................. SNCOIC

STAFF UNACCOMPANIED ENLISTED PERSONNEL HOUSING ....... Staff UEPH

STANDARD................................................ std

STANDARD ACCOUNTING BUDGET REPORTING SYSTEM............. SABRS

STANDARD FORM........................................... SF

STANDARD IDENTIFICATION INFORMATION..................... SII

STANDARD MAINTENANCE ALLOWANCE.......................... SMA

STANDARD NOMENCLATURE LIST.............................. SNL

STANDARD TOUR OF DUTY................................... STDU

STANDARD WRITTEN AGREEMENT.............................. SWAT

STANDARDIZATION AGREEMENT............................... STANAG

STANDING OPERATING PROCEDURE -S......................... SOP

START................................................... strt

STATEMENT OF UNDERSTANDING.............................. SOU

STATEMENT OF WORK....................................... SOW

STATION................................................. Sta

STATION OF INITIAL ASSIGNMENT........................... SIA

STATUS OF FORCES AGREEMENT.............................. SOFA

STENOGRAPHER............................................ Steno

STINGER LAUNCH SIMULATOR................................ STLS

STOCK LIST.............................................. SL

STRAGGLER............................................... strag

STRATEGIC............................................... strgc

STREET.................................................. St

STRENGTH................................................ str

STUDENT................................................. stud

STUDENT NAVAL AVIATOR .................................. SNA

STUDENT NAVAL FLIGHT OFFICER ........................... SNFO

SUBJECT................................................. subj

SUBJECT MATTER EXPERT................................... SME

SUBJECT NAMED MARINE -S................................. SNM

SUBJECT NAMED OFFICER -s................................ SNO

SUBJECT NAMED PRISONER.................................. SNP

SUBMIT -TED - SUBMISSION................................ sub

SUBSEQUENT.............................................. subq

SUBSISTENCE............................................. subs

SUBSTITUTE -D - SUBSTITUTION............................ subt

SUFFICIENT.............................................. suf

SUITABLE -BILITY........................................ suit

SUMMARY COURT-MARTIAL................................... SCM

SUPERINTEND -ENT........................................ supt

SUPERIOR PERFORMANCE.................................... SP

6-38

IRAM 6002

SUPERVISE - SUPERVISOR.................................. super

SUPPLEMENT -AL.......................................... supp

SUPPLY.................................................. sup

SUPPLY INSTRUCTION...................................... SI

SUPPORT................................................. spt

SUPPORTED ACTIVITIES SUPPLY SUPPORT SYSTEM.............. SASSY

SUPPORTING ARMS COORDINATION CENTER..................... SACC

SUPPORTING ESTABLISHMENT................................ SE

SUPPORTING ESTABLISHMENT END USER COMPUTING EQUIPMENT... SEEUCE

SURRENDER............................................... surr

SURVEILLANCE AND TARGET ACQUISITION..................... sta

SURVEY.................................................. surv

SURVIVAL, EVASION, RESISTANCE TO INTERROGATION, AND

ESCAPE.............................................. SERE

SUSPECT - SUSPICION..................................... susp

SWITCHBOARD............................................. swbd

SYSTEM.................................................. sys

SYSTEMS APPROACH TO TRAINING............................ SAT

TABLE OF ALLOWANCE...................................... T/A

TABLE OF ALLOWANCE FOR PUBLICATIONS..................... TAP

TABLE OF AUTHORIZED MATERIAL............................ TAM

TABLE(S) OF EQUIPMENT................................... T/E

TABLE(S) OF MANPOWER REQUIREMENTS....................... T/MR

TABLE(S) OF ORGANIZATION............................... T/O

TACTICAL AIR COMMAND/CONTROL CENTER..................... TACC

TACTICAL AIR CONTROL PARTY.............................. TACP

TACTICAL AIR OPERATIONS CENTER.......................... TAOC

TACTICAL AREA OF RESPONSIBILITY......................... TAOR

TACTICAL AVIATION....................................... TACAIR

TACTICAL AIR NAVIGATION SYSTEM.......................... TACAN

TACTICAL AIR REQUESTS................................... TAR

TACTICAL ELECTRONIC RECONNAISSANCE PROCESSING AND

EVALUATION SYSTEM................................... TERPES

TACTICAL EXERCISE COORDINATOR........................... TEC

TACTICAL EXERCISE COORDINATION GROUP ................... TECG

TACTICAL EXERCISE WITHOUT TROOPS........................ TEWT

TACTICAL LOGISTICAL GROUP............................... TACLOG

TACTICAL RECOVERY OF AIRCRAFT, EQUIPMENT, AND

PERSONNEL........................................... TRAP

TACTICAL WARFARE SIMULATION, EVALUATION AND ANALYSIS

SYSTEM............................................... TWSEAS

TANK..................................................... tk

TECHNICAL BULLETIN....................................... TB

TECHNICAL INSTRUCTION.................................... TI

6-39

6002 IRAM

TECHNICAL MANUAL........................................ TM

TECHNICAL - TECHNICIAN.................................. tech

TELEPHONE............................................... Tp

TELEPHONE CONVERSATION.................................. PHONCON

TELETYPEWRITER.......................................... tty

TELEVISION.............................................. TV

TEMPORARILY ATTACHED.................................... tempatt

TEMPORARY............................................... temp

TEMPORARY ADDITIONAL DUTY............................... TAD

TEMPORARY DISABILITY RETIRED LIST....................... TDRL

TEMPORARY DUTY.......................................... TDY

TEMPORARY LIMITED DUTY.................................. TLD

TEMPORARY LODGING ALLOWANCE -S.......................... TLA

TEMPORARY LODGING EXPENSE ALLOWANCE -S.................. TLE

TENTATIVE CHARACTERIZATION OF SERVICE................... TCS

TERMINAL LEARNING OBJECTIVE............................. TLO

TERMINAL AREA SECURITY OFFICER.......................... TASO

TERMINATE -D............................................ term

TEST AND EVALUATION..................................... TE

TIME IN GRADE........................................... TIG

TIME IN SERVICE......................................... TIS

TIME LOST............................................... TL

TO BE DETERMINED........................................ TBD

TOP SECRET.............................................. TS

TOTAL DETENTION OF PAY.................................. TDP

TOTAL FORCE RETENTION SYSTEM............................ TFRS

TOTAL LOSS OF PAY....................................... TLP

TOTAL QUALITY LEADERSHIP................................ TQL

TOUR OPTIMIZATION FOR UNIFORM READINESS II MODEL........ TOUR II

TRAIN -ED -ING.......................................... trng

TRAINING FILM........................................... TF

TRAINING INPUT PLAN..................................... TIP

TRAINING PAY CATEGORY................................... TPC

TRAINING PLAN........................................... TRAPLAN

TRAINING QUOTA MEMORANDUM............................... TQM

TRAINING SITUATION ANALYSIS............................. TSA

TRANSACTION RESEARCHER FILE............................. TRF

TRANSFER -RED........................................... tr

TRANSIENT FACILITY...................................... TFAC

TRANSMIT................................................ XMIT

TRANSPORT -ED -ATION.................................... trans

TRAVEL.................................................. tvl

TRAVEL ORDER NUMBER..................................... TON

TREATMENT............................................... trmt

TRIAL................................................... trl

6-40

IRAM 6002

TRIAL COUNSEL......................................... TC

TROOPS................................................ trps

TUBE LAUNCHED, OPTICALLY TRACKED, WIRE COMMAND LINK,

GUIDED MISSILE SYSTEM............................. TOW

TYPE TRANSACTION CODE................................. TTC

ULTIMATE -LY........................................... ult

ULTRAHIGH FREQUENCY.................................... UHF

UNACCOMPANIED ENLISTED PERSONNEL HOUSING............... UEPH

UNACCOMPANIED OFFICER PERSONNEL HOUSING................ UOPH

UNAUTHORIZED........................................... unauth

UNAUTHORIZED ABSENCE - ABSENT OVER LEAVE............... UA(AOL)

UNAUTHORIZED ABSENCE - ABSENT WITHOUT LEAVE............ UA(AWOL)

UNAVOIDABLE............................................ unavd

UNCLASSIFIED........................................... UNCLAS

UNDER HONORABLE CONDITIONS............................. UHC

UNDER OTHER THAN HONORABLE CONDITIONS.................. UOHC

UNDESIRABLE DISCHARGE.................................. UnDis

UNFITNESS.............................................. unfit

UNIFORM CODE OF MILITARY JUSTICE....................... UCMJ

UNIFORM -ITY........................................... unif

UNIT ACTIVITY REPORT................................... UAR

UNIT DEPLOYMENT PROGRAM................................ UDP

UNIT DIARY............................................. UD

UNIT DIARY/MANPOWER INTERGRATED PERSONNEL SYSTEM ...... UD/MIPS

UNIT OF FIRE........................................... u/f

UNIT SUSTAINMENT TRAINING.............................. UST

UNIT COMMANDERS PERSONNEL SYSTEM....................... UCPS

UNIT IDENTIFICATION CODE............................... UIC

UNIT MUSTER SHEET...................................... UMS

UNIT VERIFICATION ROSTER............................... UVR

UNITED STATES.......................................... U.S.

UNITED STATES CODE..................................... USC

UNITED STATES SHIP..................................... USS

UNIVERSITY............................................. univ

UNKNOWN................................................ UNK

UNMANNED AERIAL VEHICLE................................ UAV

UNQUALIFIED............................................ UQ

UNSATISFACTORY......................................... unsat

UNSUITABLE - UNSUITABILITY............................. unsuit

UNTIL FURTHER NOTICE................................... UFN

UNUSED LEAVE........................................... UL

USER IDENTIFICATION.................................... USERID

USER'S MANUAL.......................................... UM

UTILIZE -D............................................. utl

UTILITIES.............................................. util

6-41

6002 IRAM

VALIDATION AND EXTRACT FILE............................. VEF

VARIABLE REENLISTMENT BONUS............................. VRB

VARIABLE REENLISTMENT BONUS INSTALLMENTS................ VRBI

VARIABLE REENLISTMENT BONUS MULTIPLE.................... VRBM

VARIABLE TIME - PROXIMITY FUZE.......................... VT

VEHICLE - VEHICULAR..................................... veh

VENEREAL DISEASE........................................ VD

VERIFY -lED............................................. ver

VERIFICATION OF MILITARY EDUCATION AND TRAINING ........ VMET

VERIFICATION OF MILITARY EXPERIENCE AND TRAINING ....... VERDOC

VERTICAL/SHORT TAKEOFF AND LANDING...................... VTOL

VERY GOOD............................................... VG

VERY HIGH FREQUENCY..................................... VHF

VETERAN................................................. Vet

VETERANS ADMINISTRATION................................. VA

VIDEO TELECONFERENCING.................................. VTC

VIETNAM VETERAN......................................... VVet

VIOLATION............................................... viol

VISUAL.................................................. vis

VISUAL INQUIRY SYSTEM................................... VIS

VISUAL RECONNAISSANCE................................... VR

VOLUME.................................................. vol

VOLUNTEER............................................... V

VOUCHER................................................. Vou

WAGE GRADE (CIVIL SERVICE EMPLOYEE, NORMALLY FOLLOWED BY A

NUMERAL GRADE)..................................... WG-

WAGE LEADERS (CIVIL SERVICE EMPLOYEE)................... WL

WAGE SUPERVISOR (CIVIL SERVICE EMPLOYEE)................ WS

WAIVED.................................................. wvd

WAREHOUSE............................................... whs

WARFARE................................................. warf

WARRANT................................................. wrnt

WEAPON.................................................. wpn

WEAPONS AND TACTICS INSTRUCTOR.......................... WTI

WEEK.................................................... wk

WEEKS................................................... wks

WEIGHT.................................................. wt

WELL AND ON DUTY........................................ WOD

WESTERN PACIFIC......................................... WESTPAC

WHEN DIRECTED........................................... WD

WHITE PHOSPHOROUS....................................... WP

WIDE AREA NETWORK....................................... WAN

6-42

IRAM 6002

WIFE..................................................... W

WILL BE ISSUED........................................... WBI

WILL BE ORDERED.......................................... WBO

WITH..................................................... W/

WITHOUT.................................................. w/o

WORD PROCESSING SYSTEM -S................................ WPS

WORDS PER MINUTE......................................... wpm

WOUNDED IN ACTION........................................ WIA

WOUNDED IN ACTION - NOT EVACUATED........................ WIANE

YEAR..................................................... yr

YEAR GROUP............................................... YG

YEARS.................................................... yrs

b. Phrases, Sentences, or Groups of Sentences, Frequently

Used in Marine Corps Orders

PHRASE EOUIVALENT MEANING

ADALCON ........ Advise all concerned.

ADDU ........... Additional duty.

ADLVADDR ....... You are directed to keep the CMC advised of an

address at which you can be reached by

telegram at all times while in a proceed,

travel, or leave status.

ADMSG .......... Please advise by message.

ADP ............ Aeronautically Designated Personnel.

ADTAKE .......... Please advise action taken.

APOD ........... Aerial port of debarkation

APOE ........... Aerial port of embarkation

ALCON .......... All concerned.

ALCOM .......... All commands.

ALMAR .......... All Marine Corps activities.

ARPROREP ....... Upon arrival further proceed and report (to).

6-43

6002 IRAM

ARREP .......... Upon arrival report (to) ____________.

ARREPCOVES ..... Upon arrival report to the commanding officer

of that vessel for duty.

AUTHDELREP ..... With authority to delay in reporting until

(date).

AUTHPROBOUT .... Authorized to proceed on or about (date).

AVNCM .......... Assigned to duty involving regular and

frequent flights as a crewmember.

AVNOTCM ......... Assigned to duty involving regular and

frequent flights as a non-crewmember.

BAGAIR .......... While traveling via air outside the United

States (number of pounds indicate) baggage to

accompany is authorized.

CARBAGAIR ....... While traveling via air outside the United

States (XX) pounds baggage to accompany is

authorized, an additional (number of pounds

indicated) baggage is authorized as air

cargo for shipment under the same class of

priority.

CARBASO ......... Carry out unexecuted portion basic orders.

CC .............. Cost Code.

CIC ............. Customer Identification Code.

CIPAP ........... Authority is granted to make such changes in

above itinerary and to proceed to such

additional places as may be necessary for

accomplishment of this mission.

COMPDUINS ........ Upon completion of duty under instruction.

COMPRET .......... Upon completion thereof return to duty

station and resume regular duties.

COMPTEM .......... Upon completion of temporary duty.

6-44

IRAM 6002

COMPTEMINS ....... Upon completion of temporary duty under

instruction.

COT .............. Consecutive overseas tour.

DATEDSG .......... On such date as the commanding general,

commanding officer or other competent

authority may designate.

DAUS ............. Date arrived United States.

DAUSDNR .......... Date arrived United States, dependents not

restricted.

DELREP ........... Authorized to delay (no. of days indicated),

provided no excess leave involved, in

reporting in compliance with these orders.

Such delay to count as leave. Keep old and

new duty stations advised of leave address.

DELREPANY ........ Authorized to delay (no. of days indicated),

provided no excess leave involved, and all of

which may be taken prior to or after

reporting to temporary duty station(s); such

delay to count as leave. No additional cost

to the Government involved. Keep old and new

duty station advised to leave address.

DELREPARUS ....... Authorized to delay (no. of days indicated or

until date indicated) in returning to the

duty station, such delay to count as leave,

provided no excess leave involved and at no

additional cost to the Government. Keep duty

station advised to leave address.

DELURN ........... Authorized to delay (no. of days indicated or

until date indicated) in returning to the

duty station, such delay to count as leave,

provided no excess leave involved and at no

additional cost to the Government. Keep duty

station advised of leave address.

DIFDEN .......... Duty in a flying status, flight activity

denied.

6-45

6002 IRAM

DIFOP .......... Duty in a flying status involving operational

flights.

DIFOPINS ........ Duty under instruction in a flying status

involving operational or training flights.

DIFOPSODA ....... Duty in a flying status involving operational

or training flights within the (command or

activity) as may be designated.

DIFOPTECH ...... Duty as a technical observer in a flying

status involving operational or training

flights.

*DIFOT ......... Duty in a flying status involving operational

or training flights.

* May be used followed by "crew" or "noncrew" to be

translated "as crewmember" or "as noncrewmember".

DIFPRO .......... Duty in a flying status involving proficiency

flights.

DIRLAUTH ........ Direct liaison authorized.

DISTREAT ........ Upon being discharged from treatment.

DUINS ........... Duty Under Instruction.

DUSODA .......... Duty within the (command or activity) as the

(command or activity) may designate.

DUSTA ........... Duty Station.

EXACCT .......... Expenditure account.

FAGAIRTRANS ...... (Via) first available Government air

transportation.

FAGSURTRANS ..... (Via) first available Government surface

transportation.

FAGTRANS ........ (Via) first available Government

transportation.

6-46

IRAM 6002

FAIRTRANS ........ (Via) first available air

transportation.

FATRANS .......... (Via) first available

transportation.

FURNARSSN ....... Furnish full names, rates, and social

security numbers of Marines transferred per

this directive.

FURNDISBOFF ...... Furnish the disbursing officer carrying your

pay accounts a copy of these orders bearing

all endorsements.

FYI .............. For your information.

**GOVAIR ......... Including Government air.

** Phrase equivalent usually used in combination.

GOVAIRDIR ........ Travel via Government aircraft is directed

(between points specified) where necessary

to expedite completion of this duty.

Class__ priority is certified.

GOVAIRDIROUT ..... Travel via Government aircraft is directed

Outside the U.S. Class __ priority is

certified.

GOVAIRDIRVAIL ..... Travel via Government aircraft is directed

(between points specified) where available.

Class __ priority is certified.

GOVAIRSUR ........ Travel via Government air and/or surface is

authorized.

GOVAIRSURDIR ..... Travel via Government air and/or surface

vessel is directed.

GOVAIRSURDIRVAIL .. Travel via Government air and/or surface

vessel is directed. (between points

specified) where available. Class __

priority is certified.

6-47

6002 IRAM

GOVMERAIRDIR ..... In performing this travel Government air

and/or Government procured commercial air is

directed.

ICW .............. Insure compliance with.

IMMUNQUIRED ...... Immediately upon receipt of these orders

obtain immunization required for areas to be

visited. Procure properly completed NavMed

585 (U.S. Navy Immunization Record).

IRA .............. Intermediate reporting activity.

IPCOT ............ In-place Consecutive overseas tour.

IRT .............. In reference to; In response to.

LCPCSO ........... Low cost permanent change of station orders.

MARADMIN ......... Marine Administrative Message.

MERAIR ........... Commercial air.

MITRE ............ Authorized to omit or revisit any of the

mentioned places as deemed necessary.

MITREVAR ......... Authorized to omit or revisit any of the

mentioned places and to vary the itinerary

as deemed necessary.

MITVAR ........... Authorized to omit any of the mentioned

places and to vary the itinerary as may be

deemed necessary.

MPMC ............. Military Personnel, Marine Corps.

NOPROCAN ......... If not already proceeded, orders (identified

by date-time-group which follows are

canceled.

OC ............... Object class.

OCONUS ........... Outside 48 contiguous states and District of

Columbia.

OCD .............. Overseas control date.

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IRAM 6002

PDS ............... Permanent duty station.

PERGRA ........... Permission granted.

PERNOGRA ......... Permission not granted.

POV .............. Privately owned vehicle.

PROIMREP ......... Proceed immediately to location of ship,

commander or station designated and upon

arrival report for duty or purpose

indicated.

PROREP ........... Proceed to (location of ship, commander, or

station by group(s)) immediately following

and upon arrival report for duty or purpose

indicated).

PROTIMEARR ....... Proceed in time to arrive on (date

indicated) to activity or station

designated.

PROTIMEREP ....... Proceed in time to report to activity or

station designated not later than (hour

and/or date indicted).

PROVMAIN ......... All other provisions of present orders to

remain in effect.

PROWODELREP ...... Proceed without delay to location of ship,

commander, designated and upon arrival

report for duty or purpose indicated.

RELACDU .......... Release from active duty.

RELBY ............ When relieved by_____________.

RFC .............. Relief for cause.

RICCO ............ Reenlistment incentive considered complete.

RNQ .............. Reason not qualified.

ROCCO ............ Reenlistment option cycle complete.

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6002 IRAM

SECNAVFIND ....... The Secretary of the Navy found on (date)

that more than one permanent change of

station was required by the exigencies of

the service during the same fiscal year.

SFNP ............. Statement format not provided.

SURTRANS ......... (Via) first available Government

transportation, not including air.

TEMAC ............ Temporary active duty.

TEMADDCON ........ Temporary additional duty in connection

with.

TEMADDINS ........ Temporary additional duty under instruction.

(TAD at a formal school less than 20 weeks.)

TEMCCN ........... Temporary duty in connection with.

TEMINS ........... Temporary duty under instruction. Temporary

duty at a formal school en route to new PDS.

TOS .............. Time on Station.

TRAVCHAR ......... Cost of this travel is chargeable to

appropriation or department designated

following group(s) (Identifying numerals may

be added.)

UNI .............. Unless otherwise indicated.

UNODIR ........... Unless otherwise directed.

UNORDREVO ........ Unexecuted portion of orders (identified by

reference number following) are revoked.

c. Punctuation used in Messages

. Punctuation shall be used

when essential for clarity. The letter "X" will not be used.

The punctuation marks used in the drafting of messages normally

shall be limited to those symbols listed in the NTP 3, which have

Morse equivalents and appear on the standard typewriter and

teletypewriter keyboards.

6-50

IRAM 6002

d. Days

Monday...............Mon Friday.............Fri

Tuesday..............Tue Saturday...........Sat

Wednesday............Wed Sunday.............Sun

Thursday.............Thu

e. Months

January..............Jan July..............Jul

February.............Feb August............Aug

March................Mar September.........Sep

April................Apr October...........Oct

May..................May November..........Nov

June.................Jun December..........Dec

f. Combination of Cities and States or Cities and Countries

Alameda, CA ............ ALMDCA Jacksonville, FL .....JAXFL

Albany, GA ............. ALBGA Jacksonville, NC .....JAXNC

Albuquerque, NM ........ ALBUQ Kaneohe Bay, HI .......KBAY

Alexandria, VA ......... ALEX Kansas City, MO ........KSC

Annapolis, MD .......... ANNA Key West, FL .........KWEST

Arlington, VA .......... ARLVA Little Creek, Va .....LCREEK

Asheville, NC .......... ASH Little Rock, AR ......LROCK

Atlanta, GA ............ ATLA Long Beach, CA .......LBEACH

Bambridge, MD .......... BAIN Los Alamitos, CA ....LOSALAM

Baltimore, MD .......... BALTO Los Angeles, CA .......LOSA

Barbers Point,Oahu,HI ... BARPT Louisville, KY .......LVILLE

Barstow, CA ............ BRST Memphis, TN ............MFS

Beautort, SC ........... BFT Milwaukee, WI .........MILW

Birmingham, AL ......... BHAM Minneapolis, MN .......MPLS

Boston, MA ............. BSN Monterey, CA .........MNTRY

Bremerton, WA .......... BREM Montgomery, AL .......MONTG

Brooklyn, NY ........... BKLYN Morehead City, NC .....MHNC

Brunswick, ME .......... BRUNS Narrangansett Bay,RI NARRABAY

Buffalo, NY ............ BFLO Nashville, TN .........NASH

Cecil Field, FL ........ CECILFLD New London, CT ........NLON

Charleston, SC ......... CHASN New Orleans, LA ......NRLNS

Cherry Point, NC ....... CHERPT Newport News, VA .....NPTNWS

Chicago, IL ............ CHGO New York, NY ...........NYK

Cincinnati, OH ......... CIN Norfolk, VA ..........NORVA

Cleveland, OH .......... CLEVE North Island, CA .....NORIS

Corpus Christi, TX ...... CORPC Oakland, CA ............OAK

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6002 IRAM

Dallas, TX ............. DAL Oceanside, CA ..........OSIDE

Denver, CO ............. DVR Okinawa, JA ..............OKI

Earle Colt's Neck, NJ .. EARLE Oklahoma City, OK ......OKCTY

Elizabeth City, NC ..... ELIZCTY Overland Park, KS ........OPK

El Toro(Santa Ana), CA . ELTORO Parris Island, SC .......PISC

Galveston, TX .......... GALV Patuxtent River, MD ...PAXRIV

Garden City, NY ......... GCTY Pearl Harbor, HI .......PEARL

Glenview, IL ........... GLEN Pensacola, FL ...........PNCLA

Governer's Island, NY .. GOVIS Philadelphia, PA .......PHILA

Great Lakes, IL ........ GLAKES Pittsburgh, PA ...........PGH

Guantanamo Bay, Cuba ... GTMO Point Magu, CA.........PTMAGU

Hampton Roads, VA ...... HAMP Port Hueneme, CA ......PORHUE

Honolulu, HI ........... HONO Portsmouth, NH .......PTSMHNH

Houston, TX ............ HOU Portsmouth, VA .......PTSMHVA

Hunters Point, CA ...... HDNPNT Quantico, VA ...........QUANT

Indianapolis, IN ....... INDPLS Quonset Point, RI .....QUONPT

Indiantown Gap, PA ..... INGAP Rep, Philippines ...........RP

Richmond, VA ........... RICH Schenectady, NY .......SCHNET

Rochester, NY .......... ROCH Seal Beach .............SBEACH

Roosevelt Roads, PR ..... RR Shreveport, LA .........SPORT

St. Louis, MO .......... STL Stockton, CA ...........STOCK

St. Petersburg, FL ..... SPETE Subic Bay, RP ..........SUBIC

San Diego, CA .......... SDIEGO Tacoma, WA .............TACO

San Francisco, CA ...... SFRAN Treasure Island, CA...TISFRAN

San Jose, CA ........... SJOSE Tulsa, OK ................TUL

San Pedro, CA .......... SPEDRO Twentynine Palms, CA.. 29PALMS

Santa Ana, CA .......... SANA Washington, DC........ WASHDC

g. States, District of Columbia, Possessions, Territories

Alabama ................. AL Montana ................. MT

Alaska .................. AK Nebraska ................ NE

Arizona ................. AZ Nevada .................. NV

American Samoa .......... AS New Hampshire ........... NH

Arkansas ................ AR New Jersey .............. NJ

California .............. CA New Mexico .............. NM

Colorado ................ CO New York ................ NY

Connecticut ............. CT North Carolina .......... NC

Delaware ................ DE North Dakota ............ ND

District of Columbia .... DC Ohio .................... OH

Florida ................. FL Oklahoma ................ OK

Georgia ................. GA Oregon .................. OR

Guam .................... GU Pennsylvania ............ PA

Hawaii .................. HI Puerto Rico ............. PR

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IRAM 6002

Idaho ................... ID Rhode Island ............ RI

Illinois ................ IL South Carolina ...........SC

Indiana ................. IN South Dakota .............SD

Iowa .................... IA Tennessee ................TN

Kansas .................. KS Federated States of

Kentucky ................ KY Marshall Is., Palau......TT

Louisiana ............... LA Texas ....................TX

Maine ................... ME Utah .....................UT

Maryland ................ MD Vermont ..................VT

Massachusetts ........... MA Virginia .................VA

Michigan ................ MI Virgin Island ............VI

Minnesota ............... MN Washington ...............WA

Mississippi ............. MS West Virginia ............WV

Missouri ................ MO Wisconsin ................WI

Wyoming ..................WY

h. Weights and Measures

Ampere ................ amp Measure ...............meas

Barrel ................ bbl Measurement ton .......mton

Diameter .............. diam Megacycle .............m

Day ................... da Meter .................m

Dollar ................ dol Mile ..................mi

Drum .................. dr Miles per hour ........mph

Feet/Foot ............. ft Millimeter ............mm

Gallon ................ gal Minute ................mm

Gallon per hour ....... gph Month .................mo

Gallon per minute ..... gpm Number ................nr

Gallon per second ..... gps Package ...............pkg

Height ................ ht Pound .................lb

Horsepower ............ hp Quantity ..............qty

Hour .................. hr Revolutions per minute..rpm

Hundred ............... hun Round (ammunition) ....rnd

Inch .................. in Shipment ..............shipmt

Kilocycle ............. Kc Short ton .............ston

Kilohertz ............. kHz Thousand (monetary) ...k

Kilometer ............. Km Thousand ..............thou

Kilo-volt-ampere ...... Kva Unit of Fire ..........uf

Kilowatt .............. Kw Volt ..................v

Kilowatt-hour ......... Kwh Volume ................vol

Knot .................. Kt Week ..................wk

Length over all ....... LCA Weight ................wt

Liquid ................ Liq Yard ..................yd

Long ton .............. lton Year ..................yr

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6002 IRAM

i. Grade

MARINE CORPS

General ................Gen Chief Warrant Officer 2......CWO2

Lieutenant General ......LtGen Warrant Officer ..............WO

Major General ..........MajGen Sergeant Major ...........SgtMaj

Brigadier General ......BGen Master Gunnery Sergeant ...MGySgt

Colonel ................Col First Sergeant ...........1stSgt

Lieutenant Colonel .....LtCol Master Sergeant ............MSgt

Major ..................Maj Gunnery Sergeant ...........GySgt

Captain ................Capt Staff Sergeant .............SSgt

First Lieutenant .......1stLt Sergeant ....................Sgt

Second Lieutenant ......2ndLt Corporal ....................Cpl

Chief Warrant Officer 5..CWO5 Lance Corporal .............LCpl

Chief Warrant Officer 4..CWO4 Private First Class .........PFC

Chief Warrant Officer 3..CWO3 Private .....................Pvt

NAVY

Admiral ................ADM Chief Warrant Officer 2 .....CWO2

Vice Admiral ...........VADM Master Chief Petty Officer....MCPO

Rear Admiral-Upper Half..RDMU Senior Chief Petty Officer ..SCPO

Rear Admiral-Lower Half..RDML Chief Petty Officer ..........CPO

Captain ................Capt Petty Officer First Class......PO1

Commander ..............CDR Petty Officer Second Class ....PO2

Leutenant Commander ...LCDR Petty Officer Third Clsss ....PO3

Lieutenant .............LT General Apprenticeship ....No Abbr

Lieutenant Junior Grade..LTJC General Apprenticeship, Chief

Ensign .................ENS ...........................No Abbr

Chief Warrant Officer 4..CWO4 General Apprenticeship,

Chief Warrant Officer 3..CWO3 Recruit ..................No Abbr

j. Numbers

(1) Military Organizations. When abbreviating numbers in

military organizational titles, apply the following rules:

(a) If the number spelled out ends in the letters

"st", the Arabic numeral is used followed immediately by the

letters "st" Example: First becomes 1st.

(b) If the number spelled out ends in the letters

"nd", the Arabic numeral is used followed immediately by the

letter "d" Example: Second becomes 2d.

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IRAM 6002

(c) If the number spelled out ends in the letters

"th", the Arabic numeral is used followed immediately by the

letter "th" Example: Fourth becomes 4th.

(2) Dates and Military Grades. When abbreviating dates

and military grades the following rules apply:

(a) If the number spelled out ends in the letters

"st", the Arabic numeral is used followed immediately by the

letters "st" Example: First sergeant becomes 1stSgt.

(b) If the number spelled out ends in the letters

"nd", the Arabic numeral is used followed immediately by the

letter "nd" Example: Second Lieutenant becomes 2ndLt.

(c) If the number spelled out ends in the letters

"th", the Arabic numeral is used followed immediately by the

letter "th" Example: Twenty-fifth becomes 25th.

k. Military organizations/Activities/U.S. Government and

DoD Agencies

(1) Puncuation and Spacing

(a) Normally, punctuation (i.e., periods, commas,

etc.) and spacing are not used with military abbreviations and

acronyms; the letters are run together, without separation by

space or punctuation. This run-together rule does not apply when

abbreviations or acronyms include numbers of any kind - Roman,

Arabic, or ordinal. Examples:

III MEF 24th MEU 1st MarDiv USMC

BLT 2/3 2d MAW COA HQMC

7th Mar FMFPac I-IStf MARFORRES

(b) As an exception to the above, when using

abbreviations in naval correspondence and directives use a comma

and a space between the different levels of command. Example:

Co, 1st Bn, 5th Mar, 1st MarDiv, FMF.

(c) When allotted space is restrictive for making an

entry in the service record or when preparing certain NAVMC or

other forms, the spacing between the numerical designation of the

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6002 IRAM

unit and the type of unit may be omitted. A space is still

required between the different levels of command. Example:

1stBn 5thMar 1stMarDiv FMF.

(d) As shown in paragraph 4004.2, use either natural

capitalization or all upper case typeface when making command

title entries in the service record.

(2) Numerals. As noted in paragraph 6002, military

units are expressed in figures at all times. “Wing (beginning a

sentence) 2d Marine Aircraft Wing (elsewhere in a sentence).”

(3) U.S. Marine Corps units are designated by the use of

letters for companies and batteries; arabic numerals for

divisions, wings, regiments, groups, battalions, squadrons,

platoons, and squads, and Roman numerals for forces.

Examples:

Marine Corps Forces, Pacific/Atlantic (MarForPac/Lant)

Fleet Marine Force Pacific/Atlantic (FMFPac/Lant)

III Marine Expeditionary Force (III MEF)

1st Marine Division (1st MarDiv)

4th Marine Expeditionary Brigade (4th MEB)

3d Force Service Support Group (3d FSSG)

22d Marine Expeditionary Unit (22d MED)

3d Battalion, 8th Marines (3d Bn, 8th Mar)

Company A (COA)

1st Platoon (1st Plt or 1st Plat)

1st Marine Aircraft Wing (1st MAW)

Marine Aircraft Group 33 (MAG-33)

Marine Fighter Attack Squadron 212 (VMFA-212)

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IRAM 6002

Marine Medium Helicopter Squadron 163 (HMM-163)

(4) Naval Messages. Abbreviations of military

organizations for use in the FROM, TO and INFO portions of Naval

messages are contained in the USN PLAD 1.

(5) Abbreviations/Acronyms/Short Titles

ADMINISTRATION/LEGAL SERVICES SCHOOL ......... Admini/LegsvcScol

AIRBASE ............................................ AB

AIR/NAVAL GUNFIRE LIAISON COMPANY .................. ANGLICO

AIR SUPPORT RADAR TEAM ............................. ASRT

AMPHIBIOUS RECONNAISSANCE TEAM ..................... ART

AMPHIBIOUS RECONNAISSANCE UNIT ..................... ARU

AMPHIBIOUS SQUADRON ................................ PHIBRON

AMPHIBIOUS WARFARE SCHOOL .......................... AWS

ARMED FORCES STAFF COLLEGE ......................... AFSC

ARMORED VEHICLE LAUNCHED BRIDGE .................... AVLB

ARMY OF THE U.S. ................................... AUS

ARMY SECURITY AGENCY ............................... ASA

BATTALION .......................................... Bn

BATTALION LANDING TEAM ............................. BLT

BATTERY ............................................ Btry

BLOUNT ISLAND COMMAND .............................. BICMD

BRIGADE ............................................ Bde

BRIGADE SERVICE SUPPORT GROUP ...................... BSSG

BUREAU OF MEDICINE AND SURGERY ..................... BUMED

BUREAU OF NAVAL PERSONNEL .......................... BUPERS

CAMP H. M. SMITH, HI .............................. CamSmh

CAMP J. H. PENDLETON, OCEANSIDE, CA ............... CamPen

CAMP LEJEUNE, NC .................................. CamLej

CAMP S. D. BUTLER .................................. CamBut

CENTRAL INTELLIGENCE AGENCY ........................ CIA

CHAIRMAN, JOINT CHIEFS OF STAFF .................... CJCS

CHIEF OF NAVAL AIR TRAINING ........................ CNATRA

CHIEF OF NAVAL OPERATIONS .......................... CNO

CHIEF OF STAFF, UNITED STATES AIR FORCE ............ CSAF

CHIEF OF STAFF, UNITED STATES ARMY ................. CSA

CIVIL AFFAIRS GROUP ................................ CAG

COMBAT SERVICE SUPPORT DETACHMENT .................. CSSDET

COMBAT SERVICE SUPPORT ELEMENT ..................... CSSE

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6002 IRAM

COMMAND AND STAFF COLLEGE ......................... C&SC

COMMANDER, AMPHIBIOUS TASK FORCE .................. CATF

COMMANDER IN CHIEF, FORCES COMMAND ................ CINCFOR

COMMANDER IN CHIEF, MILITARY AIRLIFT COMMAND ...... CINCMAC

COMMANDER IN CHIEF, STRATEGIC AIR COMMAND ......... CINCSAC

COMMANDER IN CHIEF, U.S. ATLANTIC COMMAND ......... USCINCLANT

COMMANDER IN CHIEF, U.S. CENTRAL COMMAND .......... USCINCCENT

COMMANDER IN CHIEF, U.S. PACIFIC COMMAND .......... USCINCPAC

COMMANDER IN CHIEF, U.S. SOUTHERN COMMAND ......... USCINCSO

COMMANDER IN CHIEF, U.S. SPECIAL OPERATIONS COMMAND USCINCSOC

COMMANDER IN CHIEF, U.S. SPACE COMMAND ............ USCINCSPACE

COMMANDER IN CHIEF, U.S. TRANSPORTATION COMMAND ... USCINCTRANS

COMMANDER, LANDING FORCE .......................... CLF

COMMANDER, MARINE CORPS AIR BASE .................. COMCAB

COMMANDER, MARINE CORPS AIR BASE, EASTERN AREA .... COMCABEAST

COMMANDER, MARINE CORPS AIR BASE, WESTERN AREA .... COMCABWEST

COMMANDER, MARINE CORPS BASES, PACIFIC ...... COMDRMARCORBASEPAC

COMMANDER, MARINE CORPS FORCES, ATLANTIC ....... COMDRMARFORLANT

COMMANDER, MARINE CORPS FORCES, EUROPE .......... COMDRMARFOREUR

COMMANDER, MARINE CORPS FORCES, PACIFIC ......... COMDRMARFORPAC

COMMANDER, MARINE CORPS SYSTEMS COMMAND ...... COMDRMARCORSYSCOM

COMMANDER, MARINE CORPS SCHOOLS ................. COMDR, MCSCOLS

COMPANY ........................................... Co

COMPTROLLER OF THE NAVY ........................... NAVCOMPT

COMPUTER SCIENCE SCHOOL ........................... CSScol

COUNTERINTELLIGENCE TEAM .......................... CIT

DATA PROCESSING INSTALLATION ...................... DPI

DEFENSE COMMUNICATIONS ............................ DCA

DEFENSE FINANCE AND ACCOUNTING SERVICE ............ DFAS

DEFENSE FINANCE AND ACCOUNTING SERVICE-KANSAS CITY

CENTER ........................................ DFAS-KCC

DEFENSE INFORMATION SYSTEMS AGENCY ................ DISA

DEFENSE INTELLIGENCE AGENCY ....................... DIA

DEFENSE LANGUAGE INSTITUTE ........................ DLI

DEFENSE LOGISTICS AGENCY .......................... DLA

DEFENSE MANPOWER DATA CENTER ...................... DMDC

DEFENSE MAPPING AGENCY ............................ DMA

DEFENSE MAPPING SCHOOL ............................ DMSCOL

DEFENSE NUCLEAR AGENCY ............................ DNA

DEPARTMENT OF COMMERCE ............................ DoC

DEPARTMENT OF DEFENSE ............................. DoD

DEPARTMENT OF HEALTH AND HUMAN SERVICES ........... DHHS

DEPARTMENT OF THE NAVY ............................ DON

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IRAM 6002

DEPARTMENT OF TRANSPORTATION ........................... DoT

DEPARTMENT OF VETERAN AFFAIRS .......................... DVA

DETACHMENT ............................................. Det

DIRECTORATE FOR INFORMATION AND RESOURCE MANAGEMENT ..... DIRM

DISCIPLINARY BARRACKS .................................. DisBks

DIVISION ............................................... Div

ENGINEER SUPPORT BATTALION ............................. ESB

EXPEDITIONARY AIRFIELD ................................. EAF

FAR EAST NETWORK ....................................... FEN

FEDERAL AVIATION ADMINISTRATION ........................ FAA

FEDERAL BUREAU OF INVESTIGATION ........................ FBI

FEDERAL BUREAU OF PRISONS .............................. FBOP

FEDERAL EMERGENCY MANAGEMENT AGENCY .................... FEMA

FIELD ARTILLERY SCHOOL ................................. FAS

FIELD MEDICAL SERVICE SCHOOL ........................... FMSS

FIELD MUSIC SCHOOL ..................................... FMS

FIELD SUPPLY AND MAINTENANCE ANALYSIS OFFICE ........... FSMAO

FIRE TEAM .............................................. ftm

FIXED-WING SUPPORT SQUADRON ............................ FWSS

FLEET ANTITERRORISM SECURITY TEAM ...................... FAST

FLEET HOMETOWN NEWS CENTER ............................. FHTNC

FLEET MARINE CORPS RESERVE ............................. FMCR

FLEET MARINE FORCE ..................................... FMF

FLEET MARINE FORCE ATLANTIC ............................ FMFLANT

FLEET MARINE FORCE EUROPE .............................. FMFEUR

FLEET MARINE FORCE PACIFIC ............................. FMFPAC

FLEET READINESS SQUADRON ............................... FRS

FORCE AUTOMATED SERVICE CENTER ......................... FASC

FORCE SERVICE SUPPORT GROUP ............................ FSSG

FORWARD ANTIAIR DEFENSE ................................ FAAD

GENERAL ACCOUNTING OFFICE .............................. GAO

GROUP .................................................. Gru

HEADQUARTERS AND HEADQUARTERS SQUADRON ................. HQHQRON

HEADQUARTERS AND SERVICE ............................... HQSVC

HEADQUARTERS MARINE CORPS .............................. HQMC

INSPECTOR-INSTRUCTOR STAFF ............................. I-ISTF

INTERROGATOR-TRANSLATOR UNIT ........................... ITU

INTERROGATOR-TRANSLATOR TEAM ........................... ITT

JOINT CHIEFS OF STAFF .................................. JCS

JOINT DEPLOYMENT AGENCY ................................ JDA

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6002 IRAM

JOINT DOCTRINE CENTER ................................ JDC

JOINT ELECTRONIC WARFARE CENTER ...................... JEWC

JOINT PUBLIC AFFAIRS OFFICE .......................... JPAO

JOINT STRATEGIC TARGET PLANNING STAFF ................ JSTPS

JOINT TASK FORCE ..................................... JTF

JOINT U.S. MILITARY ASSISTANCE GROUP ................. JUSMAG

JOINT WARFARE SYSTEM ................................. JWC

LANDING FORCE TRAINING COMMAND ....................... LFTC

LANDING SUPPORT BATTALION ............................ LSB

LIGHT ANTIAIRCRAFT MISSILE ........................... LAAM

LIGHT ARMORED INFANTRY ............................... LAI

LOW ALTITUDE AIR DEFENSE ............................. LAAD

MANPOWER INFORMATION SYSTEMS SUPPORT ACTIVITY ........ MISSA

MANPOWER INFORMATION SYSTEMS SUPPORT OFFICE .......... MISSO

MARINE AERIAL TRANSPORT/REFUELER SQUADRON ............ VMGR

MARINE AIR CONTROL GROUP ............................. MACG

MARINE AIR CONTROL SQUADRON .......................... MACS

MARINE AIRCRAFT GROUP ................................ MAG

MARINE AIRCRAFT WING ................................. MAW

MARINE AIR FORCES .................................... MARAIRFOR

MARINE AIR-GROUND TASK FORCE ......................... MAGTF

MARINE AIR-GROUND TASK FORCE WARFIGHTING CENTER ...... MAGTFWFC

MARINE AIR-GROUND TRAINING AND EDUCATION CENTER ...... MAGTEC

MARINE AIR SUPPORT SQUADRON .......................... MASS

MARINE AIR TRAFFIC CONTROL SQUADRON .................. MATCS

MARINE AIR TRAFFIC CONTROL UNIT ...................... MATCU

MARINE ALL WEATHER ATTACK SQUADRON ................... VMA(AW)

MARINE ALL WEATHER FIGHTER TRAINING SQUADRON ......... VMFAT

MARINE ATTACK SQUADRON ............................... VMA

MARINE ATTACK TRAINING SQUADRON ...................... VMAT

MARINE AVIATION DETACHMENT ........................... MAD

MARINE AVIATION LOGISTICS SQUADRON ................... MALS

MARINE AVIATION TRAINING SUPPORT GROUP ............... MATSG

MARINE AVIATION WEAPONS AND TACTICS SQUADRON ......... MAWTS

MARINE BARRACKS ...................................... MARBKS

MARINE COMBAT CREW READINESS TRAINING GROUP .......... MCCRTG

MARINE CORPS ABSENTEE COLLECTION UNIT ................ MCACU

MARINE CORPS ADMINISTRATIVE ANALYSIS TEAM ............ MCAAT

MARINE CORPS ADMINISTRATIVE ANALYSIS TEAM, EAST COAST .

MCAAT-EAST

MARINE CORPS ADMINISTRATIVE ANALYSIS TEAM, WEST COAST .

MCAAT-WEST

MARINE CORPS ADMINISTRATIVE DETACHMENT ............... MCAD

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IRAM 6002

MARINE CORPS AIR BASE -S ............................. MCAB

MARINE CORPS AIR FACILITY ............................ MCAF

MARINE CORPS AIR-GROUND COMBAT CENTER ................ MCAGCC

MARINE CORPS AIR STATION ............................. MCAS

MARINE CORPS ARTILLERY DETACHMENT .................... MCARTYDet

MARINE CORPS AUTOMATED SERVICES CENTER ............... MCASC

MARINE CORPS AUXILIARY AIR FACILITY .................. MCAAF

MARINE CORPS AUXILIARY AIR STATION ................... MCAAS

MARINE CORPS AUXILIARY LANDING FIELD ................. MCALF

MARINE CORPS BASE .................................... MCB

MARINE CORPS COMBAT DEVELOPMENT COMMAND .............. MCCDC

MARINE CORPS COMMAND CENTER .......................... MCCC

MARINE CORPS DETACHMENT .............................. MCDet

MARINE CORPS DISTRICT ................................ MCD

MARINE CORPS INSTITUTE ............................... MCI

MARINE CORPS LOGISTICS BASE .......................... MCLB

MARINE CORPS LOGISTICS BASES ........................ MCLBASES

MARINE CORPS MOUNTAIN WARFARE TRAINING CENTER ........ MCMWTC

MARINE CORPS RECRUIT DEPOT ........................... MCRD

MARINE CORPS RECRUIT DEPOT/EASTERN RECRUITING REGION . MCRD/ERR

MARINE CORPS RECRUIT DEPOT/WESTERN RECRUITING REGION . MCRD/WRR

MARINE CORPS RECRUITING AND RECRUIT TRAINING COMMAND . MCR-RTC

MARINE CORPS RECRUITING STATION ...................... USMC RS

MARINE CORPS RECRUITING SUBSTATION ................... USMC RSS

MARINE CORPS RESERVE ................................. USMCR

MARINE CORPS RESERVE SUPPORT COMMAND ................. MCRSC

MARINE CORPS RESERVE TRAINING CENTER ................. MCRTC

MARINE CORPS SCHOOLS ................................. MARSCHOOL

MARINE CORPS SECURITY FORCE -S ....................... MCSF

MARINE CORPS SERVICE SUPPORT SCHOOLS ................. MCSSS

MARINE CORPS SUPPORT ACTIVITY ........................ MCSA

MARINE CORPS SYSTEMS COMMAND ...................... MARCORSYSCOM

MARINE CORPS TACTICAL SYSTEM SUPPORT ACTIVITY ........ MCTSSA

MARINE CORPS UNIVERSITY .............................. MCU

MARINE DETACHMENT .................................... MARDET

MARINE DIVISION ...................................... MarDiv

MARINE ELECTRONIC WARFARE SQUADRON ................... VMAQ

MARINE EXPEDITIONARY BRIGADE ......................... MEB

MARINE EXPEDITIONARY CORPS ........................... MEC

MARINE EXPEDITIONARY FORCE ........................... MEF

MARINE EXPEDITIONARY UNIT ............................ MEU

MARINE EXPEDITIONARY UNIT SERVICE SUPPORT GROUP ...... MEUSSG

MARINE EXPEDITIONARY UNIT (SPECIAL OPERATIONS CAPABLE). MEU(SOC)

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6002 IRAM

MARINE FIGHTER ATTACK SQUADRON ....................... VMFA

MARINE FIGHTER TRAINING SQUADRON ..................... VMFT

MARINE FORCES, ATLANTIC ............................. MARFORLANT

MARINE FORCES, PACIFIC ............................... MARFORPAC

MARINE FORCE RESERVE ................................. MARFORRES

MARINE GROUND FORCES ................................. MARGNDFOR

MARINE HEADQUARTERS AND MAINTENANCE SQUADRON ......... H&MS

MARINE HEAVY HELICOPTER SQUADRON ..................... HMH

MARINE LIGHT ATTACK HELICOPTER SQUADRON .............. HMLA

MARINE LIGHT HELICOPTER SQUADRON ..................... HML

MARINE MEDIUM HELICOPTER SQUADRON .................... HMM

MARINE OBSERVATION SQUADRON .......................... VMO

MARINE OFFICER INSTRUCTOR ............................ MOI

MARINES (WHEN REFERRING TO REGIMENTAL ORGANIZATIONS) .. Mar

MARINE PHOTOGRAPHIC RECONNAISSANCE SQUADRON .......... VMFP

MARINE SECURITY GUARD BATTALION ...................... MSGBn

MARINE SUPPORT BATTALION ............................. MARSPTBn

MARINE WING COMMUNICATIONS SQUADRON .................. MWCS

MARINE WING HEADQUARTERS SQUADRON .................... MWHS

MARINE WING SUPPORT GROUP ............................ MWSG

MARINE WING SUPPORT SQUADRON ......................... MWSS

MARINE WING WEAPONS UNIT ............................. MWWU

MARITIME PREPOSITIONING FORCE ........................ MPF

MILITARY AIRLIFT COMMAND ............................. MAC

MILITARY ASSISTANCE ADVISORY GROUP ................... MAAG

MILITARY ENTRANCE PROCESSING COMMAND ................. MEPCOM

MILITARY ENTRANCE PROCESSING STATION ................. MEPS

MILITARY SEALIFT COMMAND ............................. MSC

MILITARY TRAFFIC MANAGEMENT COMMAND .................. MTMC

MOBILE COMBAT SERVICE SUPPORT DETACHMENT ............. MCSSD

MOBILE TRAINING TEAM ................................. MTT

MOBILIZATION TRAINING UNIT ........................... MTU

MORALE, WELFARE AND RECREATION ....................... MWR

MORALE, WELFARE AND RECREATION SUPPORT ACTIVITY ...... MWRSPTACT

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION ........ NASA

NATIONAL DEFENSE UNIVERSITY .......................... NDU

NATIONAL MILITARY COMMAND CENTER ..................... NMCC

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION ...... NOAA

NATIONAL SECURITY AGENCY ............................. NSA

NATIONAL WAR COLLEGE ................................. NWC

NATO DEFENSE COLLEGE ................................. NADEFCOL

NAVAL ACADEMY PREPARATORY SCHOOL ..................... NAPS

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IRAM 6002

NAVAL AIR FACILITY - NAVAL AIRCRAFT FACTORY .......... NAF

NAVAL AIR MISSILE TEST CENTER ........................ NAMTC

NAVAL AIR RESERVE TRAINING UNIT ...................... NARTU

NAVAL AIR REWORK FACILITY ............................ NARF

NAVAL AIR STATION .................................... NAS

NAVAL AIR SYSTEMS COMMAND ......................... NAVAIRSYSCOM

NAVAL AIR TECHNICAL TRAINING CENTER .................. NATTC

NAVAL AIR TRAINING BASE .............................. NATB

NAVAL AMMUNITION DEPOT ............................... NAD

NAVAL AMPHIBIOUS BASE ................................ NAB

NAVAL BASE ........................................... NB

NAVAL COMMUNICATIONS STATION ......................... NAVCOMSTA

NAVAL CONSTRUCTION BATTALION ......................... NCB

NAVAL DISTRICT ....................................... NavDist

NAVAL FACILITY ....................................... NAVFAC

NAVAL FORCE -S ....................................... NAVFOR

NAVAL HOSPITAL ....................................... USNH

NAVAL CRIMINAL INVESTIGATIVE SERVICE ................. NCIS

NAVAL MEDICAL COMMAND ................................ NAVMEDCOM

NAVAL MILITARY PERSONNEL COMMAND ..................... NMPC

NAVAL POST GRADUATE SCHOOL ........................... NPS

NAVAL RESERVE OFFICERS TRAINING CORPS ................ NROTC

NAVAL SHIPYARD ....................................... NAVSHIPYD

NAVAL STATION ....................................... NAVSTA

NAVAL SUPPLY DEPOT ................................... NSD

NAVAL TRAINING CENTER ................................ NTC

NAVAL WEAPONS STATION ................................ NWPNSTA

NAVY ADVISORY GROUP .................................. NAG

NAVY AND MARINE CORPS APPELLATE LEAVE ACTIVITY ....... NAMALA

NAVY AND MARINE CORPS RESERVE TRAINING CENTER ........ N&MCRTC

NONCOMMISSIONED OFFICER SCHOOL ....................... NCOScol

NORTH AMERICAN AEROSPACE DEFENSE COMMAND ............. NORAD

NORTH ATLANTIC TREATY ORGANIZATION ................... NATO

NUCLEAR ORDNANCE PLATOON ............................. NOP

OFFICE OF LEGISLATIVE AFFAIRS ........................ OLA

OFFICE OF NAVAL INTELLIGENCE ......................... ONI

OFFICE OF THE CHIEF OF NAVAL OPERATIONS .............. OPNAV

OFFICE OF THE SECRETARY OF DEFENSE ................... OSD

OFFICER CANDIDATES SCHOOL ............................ OCS

PERSONNEL ADMINISTRATIVE SCHOOL ...................... PAScol

PLATOON .............................................. plat

PROVOST MARSHALL OFFICE .............................. PMO

PUBLIC HEALTH SERVICE ................................ PHS

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6002 IRAM

RADIO AND PANEL SECTION .............................. R&PSec

RADIO INTELLIGENCE PLATOON ........................... RadIP

RADIO RECONNAISSANCE PLATOON ......................... RRP

RADIO RECONNAISSANCE TEAM ............................ RRT

REGIMENT -AL ......................................... Regt

REGIMENTAL LANDING TEAM .............................. RLT

RESERVE AUGMENTATION UNIT ............................ RAU

RESERVE SUPPORT UNIT ................................. RSU

ROTARY WING SUPPORT SQUADRON ......................... RWSS

SASSY MANAGEMENT UNIT ................................ SMU

SCHOOL OF INFANTRY ................................... SOI

SELECTED MARINE CORPS RESERVE ........................ SMCR

SELECTED MARINE CORPS RESERVE, AVIATION .............. SMCR (A)

SELECTED MARINE CORPS RESERVE, GROUND ................ SMCR (G)

SHORE FIRE CONTROL PARTY ............................. SFCP

SHORE PARTY - SHORE PATROL ........................... SP

SPECIAL PURPOSE MAGTF ................................ SPF

SQUAD ................................................ sqd

SQUADRON ............................................. Sqdn

STAFF NONCOMMISSIONED OFFICER ACADEMY ................ SNCOA

STATION .............................................. Sta

STATION OPERATIONS AND MAINTENANCE SQUADRON .......... SOMS

STRATEGIC AIR COMMAND ................................ SAC

SUBUNIT .............................................. SU

SUPREME ALLIED COMMANDER EUROPE ...................... SACEUR

SUPREME ALLIED COMMANDER ATLANTIC .................... SACLant

SUPREME HEADQUARTERS ALLIED POWERS EUROPE ............ SHAPE

SURVEILLANCE AND TARGET ACQUISITION .................. STA

SURVEILLANCE, RECONNAISSANCE, INTELLIGENCE ........... SRI

SURVEILLANCE, RECONNAISSANCE, INTELLIGENCE GROUP ...... SRIG

TARGET ACQUISITION BATTERY ........................... TAB

THE BASIC SCHOOL ..................................... TBS

TRAFFIC MANAGEMENT OFFICE ............................ TMO

TRAINING AND AUDIOVISUAL SUPPORT CENTER .............. TAVSC

TRAINING AND DOCTRINE COMMAND ........................ TRADOC

UNITED SEAMAN'S SERVICE .............................. USS

UNITED SERVICE ORGANIZATION .......................... USO

UNITED STATES AIR FORCE .............................. USAF

UNITED STATES AIR FORCE ACADEMY ...................... USAFA

UNITED STATES ARMED FORCES INSTITUTE ................. USAFI

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IRAM 6003

UNITED STATES ARMY ................................... USA

UNITED STATES ARMY HOSPITAL .......................... USAH

UNITED STATES CENTRAL COMMAND ........................ USCENTCOM

UNITED STATES COAST GUARD ............................ USCG

UNITED STATES COAST GUARD ACADEMY .................... USCGA

UNITED STATES FLEET ACTIVITIES ....................... FltAct

UNITED STATES MARINE CORPS ........................... USMC

UNITED STATES MARINE CORPS RESERVE ................... USMCR

UNITED STATES MILITARY ACADEMY ....................... USMA

UNITED STATES NAVAL ACADEMY .......................... USNA

UNITED STATES NAVAL ACTIVITIES ....................... NavAct

UNITED STATES NAVAL ATTACHE .......................... ALUSNA

UNITED STATES NAVAL TELETYPEWRITER EXCHANGE .......... NTX

UNITED STATES NAVY ................................... USN

UNITED STATES NAVY RESERVE ........................... USNR

UNITED STATES SPACE COMMAND ......................... USSPACECOM

U.S. COMMAND IN CHIEF, EUROPE ........................ USCINCEUR

U.S. ARMY COMMAND AND GENERAL STAFF COLLEGE .......... USACGSC

WING ................................................. Wg

6003. DECORATIONS AND UNIT AWARDS. Use the codes provided in

the right-hand column when recording awards information in the

MCTFS. Where no code is shown, continue to use the acronym.

Acronyms appear here for clarity of entries made previous to this

revision and use when no code exists.

1. U. S. Military Decorations

ACRONYM CODE

Air Force Aerial Achievement Medal ........... AFAAM FE

Air Medal-Individual Action .................. AMA AF

Air Medal-Individual Action (with Combat "V"). AMAV AH

Air Medal (Strike/Flight) .................... AMS AS

Bronze Star Medal ............................ BSM BS

Bronze Star Medal(with Combat "V") ........... BSMV BV

Combat Action Ribbon ......................... CAR CR

Defense Distinguished Service Medal .......... DDSM DD

Defense Meritorious Service Medal ............ DMSM MR

Defense Superior Service Medal ............... DSSM DS

Distinguished Flying Cross ................... DFC DX

Distinguished Flying Cross (W/Combat “V”) .... DFCV DV

Distinguished Service Medal .................. DSM DM

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6002 IRAM

ACRONYM CODE

Joint Service Achievement Medal ............. JSAM JA

Joint Service Commendation Medal ............. JSCM JC

Joint Service Commendation Medal (with Combat

"V") ......................................... JSCMV JV

Legion of Merit .............................. LM LM

Legion of Merit(with Combat "V") ............. LMV LV

Medal of Honor ............................... MH MH

Meritorious Service Medal .................... MSM MM

Navy and Marine Corps Achievement Medal ...... NMCAM NA

Navy and Marine Corps Achievement Medal (with

Combat “V”) .................................. NMCAMV NV

Navy and Marine Corps Commendation Medal ..... NMCCM NC

Navy and Marine Corps Commendation Medal

(with Combat "V") ............................ NMCCMV CV

Navy and Marine Corps Medal .................. NMCM NM

Navy Cross ................................... NC NX

Purple Heart ................................. PH PH

Silver Star Medal ............................ SSM SS

2. U. S. Unit Awards

ACRONYM CODE

Joint Meritorious Unit Award ................. JMUA JU

Meritorious Unit Commendation ................ MUC MU

Navy Battle "E" Ribbon ....................... NAVE NE

Navy Unit Commendation ....................... NUC NU

Presidential Unit Citation ................... PUC PU

3. Non-U.S.

Military Decorations

ACRONYM CODE

Congressional Space Medal of Honor ........... CSMH SH

Department of Defense Distinguished Civilian

Service Medal ................................ DoDDCS DG

Gold Life Saving Medal ....................... GL GL

Medal of Merit ............................... MoM ME

Merchant Marine Distinguished Service Medal .. MMDSM MA

Merchant Marine Mariners Medal ............... MMMM MD

Merchant Marine Meritorious Service Medal .... MMMSM MB

NASA Flight Medal ............................ NF NF

NASA Medal for Exceptional Bravery ........... NB NB

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IRAM 6003

ACRONYM CODE

NASA Medal for Exceptional Service .......... NE NS

National Aeronautics and Space Administration

(NASA) Distinguished Service Medal .......... NDSM ND

National Intelligence Distinguished Service

Medal ....................................... NIDSM NP

National Intelligence Medal of Achievement .. NIMA NJ

National Sciences Medal ..................... NSCM NI

National Security Medal ..................... NSM NW

Navy Award for Distinguished Achievement in

Science ..................................... NDAS DA

Navy Distinguished Civilian Service Award ... NCDS DC

Navy Distinguished Public Service Award ..... NDPS DP

President's Distinguished Federal Civilian

Service Medal ............................... PDFCS DF

Presidential Medal of Freedom ............... PMF PM

Selective Service Distinguished Service

Award ....................................... SSDS SE

Selective Service Exceptional Service Award . SSES SF

Selective Service Meritorious Service Award . SSMS SG

Silver Life Saving Medal .................... SL SL

4. U.S. Campaign and Service Awards

ACRONYM CODE

American Campaign Medal ..................... ACM AM

American Defense Service Medal .............. ADSM AD

Antarctica Service Medal .................... ASM AR

Armed Forces Expeditionary Medal ............ AFEM AE

Armed Forces Reserve Medal .................. AFRM FR

Armed Forces Service Medal .................. AFSM FS

Asiatic-Pacific Campaign Medal .............. APCM AP

Certificate of Appreciation ................. COA CE

Certification of Commendation ............... COC CF

China Service Medal ......................... CSM CS

Coast Guard Special Operations Service

Ribbon ...................................... SOS SO

European-African-Middle Eastern Campaign

Medal........................................ EAMECM EA

Expeditionary Medals (Navy and Marine

Corps) ...................................... MCEM/NEM EM

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6003 IRAM

ACRONYM CODE

Humanitarian Service Medal ................. HSM HS

Korean Service Medal ....................... KSM KS

Kosovo Campaign Medal ...................... KCM KC

Letter of Appreciation ..................... LOA LA

Letter of Commendation ..................... LOC LC

Marine Corps Good Conduct Medal ............ GCM GC

Marine Corps Drill Instructor Ribbon ....... MCDIR DI

Marine Corps Recruiting Ribbon ............. RRMC RA

Marine Corps Reserve Ribbon ................ MCRR RR

Marine Security Guard Ribbon ............... MSGR MG

Medal for Humane Action .................... MHA HA

Meritorious Mast ........................... MM MT

Military Outstanding Volunteer Service

Medal ...................................... MOVSM OV

National Defense Service Medal ............. NDSM NN

Naval Reserve Medal ........................ NRM NR

Naval Reserve Meritorious Service Medal .... NRMSM NL

Naval Reserve Sea Service Ribbon ........... NRSSR NH

Navy and Marine Corps Overseas Service

Ribbon ..................................... OSR OS

Navy Artic Service Ribbon .................. ASR AT

Navy Good Conduct Medal..................... GCM __

Navy Fleet Marine Force Ribbon ............. FMFR ME

Navy Occupation Service Medal .............. NOSM OM

Navy Recruiting Service Ribbon ............. NRSR RS

Prisoner of War Medal ...................... POW PW

Sea Service Deployment Ribbon .............. SSDR SD

Selected Marine Corps Reserve Medal ........ SMCRM RM

Southwest Asia Service Medal ............... SASM SA

Victory Medal (World War II) ............... VMWWII WV

Vietnam Service Medal ...................... VSM VS

5. Stars and Devices

ACRONYM

CODE

Bronze Hour Glass ........................... AFRM(BHG) B

“E” Device for Navy Battle “E” Ribbon ....... E E

Gold Hour Glass ............................. AFRM(GHG) G

Gold/Bronze Hour Glass ...................... AFRM(GBHG) H

Mobilization ................................ AFRM(FRM) M

Silver Hour Glass ........................... AFRM(SHG) S

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IRAM 6003

6. Foreign Unit/Non-U.S. Military Service/Foreign

a. Foreign Unit Awards

ACRONYM CODE

Korean Presidential Unit Citation ....... KPUC KP

Philippine Presidential Unit Citation ... PPUC PP

Republic of Vietnam Meritorious Unit

Citation (Civil Actions Medal First

Class Color with Palm) .................. RVMUCCA RC

Republic of Vietnam Meritorious Unit

Citation (Gallantry Cross Medal Color

with Palm) .............................. RVMUCGCC RG

Vietnam Presidential Unit Citation

(Only for Aug/Sep 1954 Service) . ....... VPUC VP

b. Non-U.S. Military Service Awards

ACRONYM CODE

Inter-American Defense Board Medal ...... IDBM IA

NATO Medal .............................. NATO NT

Multi-National Force and Observer Medal . MFOA MF

Philippine Defense Ribbon ............... PDR PD

Philippine Independence Ribbon .......... PIR PI

Philippine Liberation Ribbon ............ PLR PL

United Nations Medal .................... UNM UN

United Nations Service Medal ............ UNSM US

c. Foreign Service Medal

ACRONYM

CODE

Kuwait Liberation Medal (Kuwait) ........ KLM(K) KK

Kuwait Liberation Medal (Saudi Arabia) .. KLM(S) KL

Republic of Vietnam Campaign Medal ...... RVCM VM

7. Service/Identification Badges, Breast Insignia, and

Marksmanship Ba

dge

ACRONYM

a. Service/Identification Badges

Joint Chiefs of Staff Identification Badge ... JCS-IDB

Office of Secretary of Defense Identification

Badge ........................................ OSD-IDB

Presidential Service Badge ................... PSB

Vice presidential Service Badge .............. VPSB

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6003 IRAM

b. Breast Insignia

ACRONYM

Basic Explosive Ordnance Disposal Insignia BEOD

Basic Parachutist Insignia ................ BPI

Combat Aircrew Insignia ................... CACI

Marine Aerial Navigator Insignia .......... MANI

Master Explosive Ordnance Disposal

Insignia .................................. MEOD

Naval Aircrew Insignia..................... NACI

Naval Aviator and Naval Aviation pilot

Insignia .................................. NAI

Naval Aviation Observer Insignia .......... NAOI

Naval Flight Officer Insignia ............. NFOI

Navy/Marine Corps parachutist Insignia .... NMCPI

SCUBA Divers Insignia ..................... SDI

Senior Explosive Ordnance Disposal Insignia SEOD

c. Marksmanship Badges

ACRONYM

U.S. Distinguished International Shooter

Badge ....................................... USDIS

Distinguished Marksman Badge (Gold) ......... DMB

Lauchheimer Trophy Badge (Gold) ............. LTBG

Lauchheimer Trophy Badge (Silver) ........... LTBS

Lauchheimer Trophy Badge (Bronze) ........... LTBB

Marine Corps Rifle Championship Badge

(McDougal Trophy Badge) (Gold) .............. MCRCB (MTB)

Marine Corps Pistol Championship Badge

(Walsh Trophy Badge) (Gold) ................. MCPCB (WTB)

Marine Corps Rifle Competition Badge

(Gold) ...................................... MCRCBG

Marine Corps Pistol Competition Badge

(Gold) ...................................... MCPCBG

Marine Corps Rifle Competition Badge

(Silver) .................................... MCRCBS

Marine Corps Pistol Competition Badge

(Silver) .................................... MCPCBS

Marine Corps Rifle Competition Badge

(Bronze) .................................... MCRCBB

Marine Corps Pistol Competition Badge

(Bronze) .................................... MCPCBB

6-70

IRAM 6003

ACRONYM

Annual Rifle Squad Combat Practice

(Completion Badge (Gold) .................... RSCPCG

Fleet Marine Force Combat Infantry Trophy

Match Badge (Bronze) ........................ FMF CITMB

Division Rifle Competition Badge (Gold) ..... DRCBG

Division Pistol Competition Badge (Gold) .... DPCBG

Division Rifle Competition Badge (Silver) ... DRCBS

Division Pistol Competition Badge (Silver) .. DPCBS

Division Rifle Competition Badge (Bronze) ... DRCBB

Division Pistol Competition Badge (Bronze) .. DPCBB

San Diego Trophy Rifle Team Match Badge

(Gold) ...................................... SDTRTMB

Wharton Trophy Rifle Team Match Badge

(Gold) ...................................... WHTRTMB

Elliott Trophy Rifle Team Match Badge

(Gold) ...................................... ETRTMB

Wirgman Trophy Rifle Team Match Badge

(Gold) ...................................... WTRTMB

Lloyd Trophy Rifle Team Match Badge (Gold) .. LTRTMB

Smith Trophy Rifle Team Match Badge (Gold) .. STRTMB

Holcomb Trophy Pistol Team Match Badge

(Gold) ...................................... MTPTMB

Edson Trophy Pistol Team Match Badge

(Gold) ...................................... ETPTMB

Shively Trophy Pistol Team Match Badge

(Gold) ...................................... STPTMB

Pacific Trophy Pistol Team Match Badge

(Gold) ...................................... PTPTMB

Rifle Qualification Badge (Expert) .......... REX

Rifle Qualification Badge (Sharpshooter) .... RSS

Rifle Qualification Badge (Marksman) ........ RMM

Pistol Qualification Badge (Expert) ......... PEX

Pistol Qualification Badge (Sharpshooter) ... PSS

Pistol Qualification Badge (Marksman) ....... PMM

d. Federal Dep

artment (Other than DoD) Awards and other U.S.

Armed Forces' Military Decorations

ACRONYM CODE

Air Force Achievement Medal ................ AFAM FA

6-71

6003 IRAM

ACRONYM CODE

Air Force Aerial Achievement Medal ......... AFAAM FE

Air Force Commendation Medal ............... AFCM FC

Air Force Commendation Medal (W/Combat "V"). AFCMV FV

Air Force Cross ............................ AFC FX

Air Force Good Conduct Medal ............... AFGCM FG

Air Force Outstanding Unit Award ........... AFOUA FU

Airman's Medal ............................. ASM FM

Army Achievement Medal ..................... AAM AA

Army Commendation Medal .................... ARCM AC

Army Commendation Medal (with Combat "V") .. ARCMV AV

Army Good Conduct Medal .................... _____ __

Army Distinguished Service Cross ........... ARDSC AX

Certificate of Commendation ................ COFC CF

Coast Guard Achievement Medal .............. CGACH CG

Coast Guard Commendation Medal ............. CGCM CC

Coast Guard Commendation Medal (with Combat

"V") ....................................... CGCMV GV

Coast Guard Distinguished Service Medal .... CGDSM CD

Coast Guard Good Conduct Medal ............. ____ __

Coast Guard Medal .......................... CGM CM

Secretary of the Navy Letter of Commendation SNLOC SC

Secretary of Transportation Commendation for

Achievement ................................ SCTCA CA

Secretary of Transportation Commendation for

Achievement (with Combat "V") .............. SCTCAV TV

Secretary of Treasury Commendation for

Achievement ................................ STCA TA

Soldiers Medal ............................. SM SM

6-72

IRAM

CHAPTER 7

IDENTIFICATION TAGS

PARAGRAPH PAGE

GENERAL . . . . . . . . . . . . . . . . . . . 7000 7-3

PREPARATION INSTRUCTIONS . . . . . . . . . . 7001 7-3

MEDICAL WARNING TAGS . . . . . . . . . . . . 7002 7-5

WEARING OF TAGS . . . . . . . . . . . . . . . 7003 7-5

PREPARATION FACILITIES . . . . . . . . . . . 7004 7-6

NOMENCLATURE AND STOCK NUMBERS . . . . . . . 7005 7-6

7-1

IRAM

CHAPTER 7

IDENTIFICATION TAGS

7000. GENERAL

1. Identification (ID) tags are used for identification and

reporting of casualties, and graves registration in a combat

zone.

2. ID tags are metal rectangles with rounded corners and smooth

edges, about 0.025 inches (1 mm) thick, and measuring

approximately 2 inches (5 cm) by 1 1/8 inches (2.7 cm). Each tag

has a circular hole, approximately 3/16 (5 cm) in diameter near

one end.

3. The following instructions apply only to Marines.

Instructions for preparing ID tags for Navy personnel attached to

Marine units are contained in NAVPERS 15560 (Navy Personnel

Manual).

4. The format of ID tags produced at the Marine Corps recruit

depots using the Automated Recruit Management System (ARMS) is

valid. Do not prepare replacements for these tags solely to

correct character spacing or because the information is embossed

with the raised portion of the characters on the "reverse" (side

without a raised rim) of the tag.

5. Instructions on disposition of ID tags of deceased personnel

is contained in MCO P3040.4.

6. Upon being separated (released from active duty, discharged,

transferred to FMCR, Retirement, etc.,) Marines may retain their

ID tags.

7. Identification tags for individuals who have been separated

from the Marine Corps, and those which are no longer used, should

be destroyed in accordance with standard destruction procedures

for Privacy Act protected information.

7001. PREPARATION INSTRUCTIONS. Each ID tag can accommodate 5

lines of type, with each line containing up to 15 characters.

Using the hole in one end of the tag as a left margin, characters

7-3

7001 IRAM

are embossed with the raised portion of the character on the side

with a raised rim. The information will be readable from the

"smooth" side of the tag (no rim, characters are pressed into the

tag). Place information on the tag as described below:

1. First Line. Beginning in the first spacer emboss the last

name. Do not use spaces or hyphens.

2. Second Line. Beginning in the first space, emboss the first

initial, a period; the second initial, a period; followed by Jr.,

Sr., I, II, or III, etc., as appropriate. Use only two initials.

Beginning in the 10th space, emboss the blood type, followed by a

space, followed by the RH factor. Indicate the RH factor by

embossing "POS" or "NEG", as appropriate.

3. Third Line. Beginning in the first space, emboss the SSN

with three/two/four format as follows: 123 45 6789.

4. Fourth Line. Beginning in the first space, emboss the

letters "USMC" for all Marines, Regular or Reserve. In the

seventh space, emboss the appropriate letter "S" for small, "M"

for medium, or "L" for large to denote the protective mask size.

Precede the appropriate letter with an "X" in the seventh space

if the Marine wears an extra small or extra large gas mask.

5. Fifth Line. Beginning in the first space, emboss either

religion or sect as designated by the Marine. Show religious

preference as follows (examples used were selected at random with

no other purpose than to set forth a pattern for guidance):

a. Spell out the designation where possible; for example:

Baptist, Roman Catholic, Church of God, Moslem, etc.

b. If a religious designation exceeds 15 characters

(including spaces), use meaningful contractions and/or

abbreviations (American Evangelical Christian Church = "Am Evang

Chr", Orthodox Presbyterian Church = "Ortho Presb Chr", etc.).

c. When the individual prefers not to designate a preference

or does not state a preference, use the words "NO PREFERENCE."

d. Only change the religion on the identification tags

currently in use when specifically requested by the individual

concerned. The following are samples of completed ID tags:

7-4

IRAM 7003

ECNEREFERPON5

MCMSU4

9876543213

SOP0RSLJ2

NOSLIW1

151413121110987654321

VNOC TSITPABMA5

SXCMSU4

0987654323

GENBABB2

YLLOJ1

151413121110987654321

7002. MEDICAL WARNING TAGS. Upon receipt of a NAVMED 6150/5

(Medical Warning Tag Order) from the Marine's attending physician

or dentist, prepare a medical warning tag per instructions

contained in BUMEDINST 6150.35.

7003. WEARING OF TAGS

1. All personnel will wear one ID tag suspended around the neck

and the

other as prescribed by their commander, when:

a. In a combat area.

b. Participating in field training exercises.

c. On military operations.

d. Traveling aboard military aircraft.

e. Outside CONUS (unless otherwise directed).

2. Marines issued a medical warning tag should wear it at all

times.

3. All commands Will conduct periodic inspections to ensure

their personnel possess properly prepared ID tags.

7-5

7004 IRAM

7004. PREPARATION FACILITIES. Commands not possessing an

embossing machine for preparing ID tags will request assistance

(using the administrative chain of command, if possible) from the

nearest Marine Corps activity with an embossing machine. The

request should include a list of personnel for whom the tags are

required, and the information needed to prepare their ID tags.

7005. NOMENCLATURE AND STOCK NUMBERS. Listed below are the

correct nomenclatures and NSNs to requisition ID tags and

accessories:

1. Necklace, Personnel, Identification Tag - 8465-00-261-6629.

2. Tag, Identification, Personnel - 8465-00-242-4804.

3. Tags, Medical, Warning - 6530-00-142-8775.

7-6

IRAM

INDEX

A

Abbreviations and Acronyms ................... 6001,6002

Administrative Remarks (NAVMC 118(11)) ....... 3005,4006

Additional guidance Concerning Page 11

Entries...................................3005.3t,4005.3x

Authorized Entries:

Administrative Separation Counseling Entry. 4006.3r

Alcohol Abuse .........................3005.3m,4006.3p

Aviation Insignia(NA, NFO, ON, NAO, Navy,

and Combat Crew) .................... 3005.3o

Aviation Insignia(Navy and Combat Crew) .. 4006.3m

Certification and Suspension or Revocation

of Air Traffic Control (ATC)

Certification........................4007.3h,4006.3l

Confirmed Incidents of Illegal Drug Abuse

or Possession ......................3005.3l,4006.3o

Critical Acquisition Program ............ 4006.3u

General Assignment Policy Career Enlisted

Marines/General Overseas Assignment

Policies .............................. 4010.3q

Career Marine in Receipt of PCSO ........ 4006.3q(1)

Early Separation Upon Return to CONUS ... 4006.3j

Explosive Ordnance Disposal(EOD)Insignia

.......................................4005.3o,4006.3m

Request for Waiver of Privileges as a Sole

Surviving Son or Daughter

..........3005.3k,4006.3q(3)

Revocation of Waived Status as a Sole

Surviving Son or Daughter .......3005.3k,4006.3q(4)

Transfer to CONUS for Discharge ...... 4006.3q(2)

Waiver of Designation as Sole Surviving Son/

Daughter and Revocation of Waiver ..3005.3k,4006.3q(3)

Eigible but Not Recommended for Promotion 4006.3f

Disposition of Selective Marine Corps Reservists

(SMCR) as a Result of Unit Deactivation,

Redesignation, or Relocation ........... 4006.3t

In Hands of Civil Authorities (IHCA)/In Hands

of Foreign Authorities (IHFA) ..... 3005.3a,4006.3a

Misconduct or Substandard Performance

Counseling ........................ 3005.3i,4006.3r

Not Recommended/Recommended But Not Eligible

for Reenlistment ................... 4006.3d

INDEX-1

IRAM

Administrative Remarks Authorized Entries (Continued):

Personnel Reliability Program (PRP)...

3005.3b,4006.3b

Privates through Corporal Not Recommended for

Promotion due to Restrictions listed in

MCO P1400.32 .......................... 4006.3e

Promotion Restrictions for Marines Denied

Further Service .................. 4006.3h

Qualification as an Aircraft Crewmember .. 4006.3m

Record of Issue Wet-Type Diver's Dress,

Campaign Service Hat, Suitcase, and Trunks

4006.3c

Record of Issue Wet-Type Diver's Dress,

Campaign Service Hat, Suitcase, and Trunks,

and General Officer Personal Distinguishing

Flag ................................... 3005.3g

Request for Resignation .................. 3005.3f

Service Award Election (Reserve Only ..... 4006.3s

Survivor Benefit Plan (SBP) .............. 4006.3v

Assignment/Termination/Reinstatement of Assignment

to Duty Involving Parachute Jumping ..

3005.3p,4006.3n

Voluntary Retirement of Officers on Active

Duty ................................ 3005.3e

Voluntary Separation Incentive (VSI)/Special

Separation Benefit (SSB) Programs......... 3005.3n

Voluntary Withdrawal from Enlistment

Options Program (EOP) ................. 4006.3k

Voluntary Waiver of Advance Notice of

Removal from Flight Duty .............. 4010.3y

Restrictions .................. 4005.2q(2),4006.2x(2)

Appellate Leave Audit ............................. 5003

Appointment Acceptance and Record (NAVMC 763)

(Rev. 1-91) ................................... 3003

Corrections to ................................. 5000.7a

Audit of Records .................................. 5000

Awards

Codes ........................................ 6003

Good Conduct Medal ........................... 4007.3

Selected Marine Corps Reserve Medal

commencement date .......................... 4007.4a

Armed Forces Reserve Medal Commencement date . 4007.4c

C

Chronological Record (NAVMC 118(3)) .............. 3004,4004

Chronological Record entries, occasions for ...... Table 4-2

INDEX-2

IRAM

C

Conduct Marks .................................... 4005

Court-Martial:

Record of Conviction by ...................... 4008

Supplementary Record of Conviction by ........ 4008

Correction to Service Records .................... 5007

D

Decorations and Unit Awards ..................... 6003

Desertion:

Date of Occurance:

Record of Service Entry .................... Table 4-3

Documents, OQR/SRB ............................ 3001.3,4001.2

Duty Proficiency Marks .......................... 4007

E

Emergency Data, Record of (RED) ................. 3006,4009

Enlistment/Reenlistment Document--Armed Forces of

the united States (DD Form 4) (May 85) ....... 4003

Corrections to ............................... 5000.7b

G

Good Conduct Medal .............................. 4007.3

H

Home of Record .................................. 4003.3a(3)

Correction to ............................... 5000.7

I

IRR ............................................. 5001

Identification Number ........................... 2001

Identification Tags ............................. Chapter 7

Introduction (OQR/SRB) .......................... 2003

L

Lost or Missing OQR/SRB ......................... 2006

INDEX-3

IRAM

M

Mark of Desertion:

Upon Declaration of Desertion ............. 4007.2b(4)(a)

Removal of Marks of Desertion ............. 4007.2b(4)(c)

Marks:

Conduct ..................................... 4005

Proficiency ................................. 4005

Occasions for ............................... Table 4-3

Medals:

Awards, Decorations and Unit ................ 6003

Good Conduct ................................ 4007.3

Selected Marine Corps Reserve ............... 4007.4

Armed Forces Reserve ........................ 4007.4

Microfiche, Use of in Legal Forums .............. 1002

N

Name .............................................. 2000

Nonjudicial punishment .......................... 4007.2b(1)

O

Officer's Qualification Record (OQR) ............ Chapter 3

Administrative Remarks (NAVMC 118(11)) ...... 3005

Appointment Acceptance and Record (NAVMC 763)

(Rev. 1-91) ............................... 3003

Assembly and Recording ...................... 2004.2

Chronological Record (NAVMC 118(3)) ......... 3004

Combat History - Expeditions - Awards Record

(NAVMC 118(9)) ............................ 3006

Cover--Officer Qualification Record(NAVMC 123a)

........................... 3002

Closing and Distribution of OQR and Health

Record .................................... 2007

INDEX-4

IRAM

Officer’s Qualification Record (OQR) (Continued):

Custody ...................................... 2003.4

Service Records of Marines Evacuated from

Combat Zone ................................ 4002.2

Documents .................................... 3001.3

Documents and Entries no Longer Required in OQR

.................................... 5005

General Instructions on the Care and

Maintanence of the OQR/SRB ................. 2004

Lost or Missing Qualification Records ........ 2006

Making Entries (General) ..................... 2004.4

Monthly Check ................................ 5002

Record of Emergency Data (RED) (Computer-Generated) or

NAVMC 10526/DD Form 93 ..................... 3006

Servicemember's Group Life Insurance Election

(SGLI) (SGLV-8286, APR 1996) ............... 3008

Special Instructions (OQR/SRB) ............... 2005

Temporary, when required ..................... 2006.1

Official Military Personnel Files (OMPF)........... Chapter 1

P

Personnel files (HQMC), General .................. 1000

Personnel record:

Administrative Remarks (NAVMC 118(11)) ......... 3005,4006

Appointment Acceptance and Record (NAVMC 763)

(Rev. 1-91) .................................. 3003

Chronological Record (NAVMC 118(3)) ............ 3004,4004

Cover (OQR) .................................... 2004.2b(1)

Cover (SRB) .................................... 2004.2b(1)

Enlistment/Reenlistment Document--Armed Forces

of the United States (DD Form 4) (MAY 85) .... 4003

Unit Punishment Book (5812) NAVMC 10132) ....... 4007

Record of Conviction by Court-Martial

(NAVMC 118(13)) .............................. 4008

Record of Emergency Data ....................... 3006,4009

Record of Service (ROS) ........................ 4005

Servicemember's Group Life Insurance Election

(SGLI) (SGLV - 8286, APR 1996) ............... 3008,4011

Supplementary Record of Conviction by Court-

Martial (NAVMC 118(13A)) ..................... 4008

Photographs ...................................... 2002

Proficiency Marks, Duty .......................... 4005.7

INDEX-5

IRAM

R

Record of Conviction by Court-Martial

(NAVMC 118(13)) ............................... 4008

Record of Emergency Data (RED) ................... 3006,4009

Record of Emergency Data (RED), Sample ........... Fig. 4-1

Record of Service (ROS) .......................... 4007

Request for Insurance (SGLI) (SGLI-8285, MAR 1993). 3007,4010

S

Service Record Book (SRB):

Assembly ....................................... 2004.2

Administrative Remarks (NAVMC 118(11)) ......... 4006

Chronological Record (NAVMC 118(3)) ............ 4004

Closing and Distribution of SRB and Health Record 2007

Cover (NAVMC 118a) .............................. 4002

Custody ......................................... 2003.4

Distribution Instructions for DD Form 4 ......... Table 4-1

Documents ....................................... 4001.2

Documents and Entries no Longer Required in SRB . 5006

Enlistment/Reenlistment Document--Armed Forces

of the united States (DD Form 4) (MAY 85) ..... 4003

General Instructions on the Care and

Maintenance ................................... 2004

Introduction .................................... 2003

Lost or Missing ................................. 4002.1

Making Entries (General) ........................ 2004.4

Monthly Check ................................... 5002

Occasions for Chronological Record Entries ...... Table 4-2

Occasions for Conduct and Duty Proficiency

Markings ...................................... Table 4-3

Unit Punishment Book (5812) NAVMC 10132) ........ 4007

Record of Conviction by Court-Martial

(NAVMC 118(13)) ............................... 4008

Record of Emergency Data (RED) .................. 4009

Record of Service (ROS) ......................... 4005

Service Folders ................................. Table 1-1

Service Records of Marines Evacuated From

Combat Areas .................................. 2007.11

Servicemember's Group Life Insurance Election

(SGLI) SGLV-8286, APR 1996) ................... 4011

Special Instructions ............................ 2005

Standards of Conduct ............................ 4005.6

Standards of Performance (Proficiency) .......... 4005.7

INDEX-6

IRAM

Service Record Book (SRB) (Continued):

Supplementary Record of Conviction by Court-Martial

(NAVMC 118(13a) ............................. 4008

Temporary, When Required ...................... 2006.1

Signatures ...................................... 2005.4

Social Security Number .......................... 2001

T

Transfer of Records ............................. Table 2-1

U

UA/Deserters Audit .............................. 5004

INDEX-7